Fresher Administrative Assistant Jobs - Uganda Christian University (UCU)



Job Title:       Administrative Assistant
Organisation: Uganda Christian University (UCU)
Duty Station: Mukono, Uganda

About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

Job Summary: The Administrative Assistant will oversee the day-to-day running of the School

Key Duties and Responsibilities:  
  • The jobholder will manage and maintain office records.
  • Offer secretarial and administrative support to the SRPGS.
  • Provide support in organizing the Dean’s and other Heads of Unit’s Diaries.
  • Take care of all internal and external office telephone, email and other correspondences.
  • Organize and coordinate departmental meetings, workshops, clinics, trainings, etc e.g. graduate board & admission board
  • Handle petty cash and requisitions for internal and external supervisors, workshops, seminars and other related activities.
  • Draft and type out formal letters e.g. appointment letters for internal supervisors for Post graduate students.
  • Tasked with the requisition for money, equipment, furniture and other supplies for the School and ensure their maintenance
  • Maintain general safety and security, monitor access, and maintain appearance of the overall environment of the Office.
  • Take minutes at the different SRPGS meetings
  • Attend to students’ academic and other issues as they arise, and refer to the Dean and the Heads of Units, where necessary
  • Attend to visitors and students that come to the SRPGS and avail them with the necessary information e.g. course information to prospective students
  • Handle and process students’ examination results that come from the Faculties
  • Participate in budgeting and planning processes for the SRPGS
  • Serve as a link between supervisors, coordinators and the School
  • Act as a link between the SDC Chair and the SDC Secretariat.
  • Perform any other official duties assigned by the Dean and Heads of Units.

Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Bachelor’s degree from a recognized Institution of Higher learning
  • Possession of a Master’s degree will be an added advantage
  • A minimum of two years of related working experience performing administrative tasks
  • Excellent computer skills (Word, Excel, Access, Power point and internet)
  • Previous experience in minute taking
  • Excellent written and oral communication skills, with a high level of accuracy and attention to detail
  • Ability to coordinate resources other than oneself (arrange events)
  • Ability to be adaptable and flexible and to learn new skills quickly
  • Excellent interpersonal skills especially when dealing with students, staff and visitors
  • Be a person of high integrity with an excellent work ethic
  • Ability to work under pressure to meet deadlines and be available to work after normal working hours
  • Must be a committed and practicing Christian

How to Apply:
All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three (Academic, Leadership, Pastoral) references. Please remember to attach two (2) copies of academic and professional certificates and transcripts to:

The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda

Email: jobs@ucu.ac.ug (Applications sent online should be in one PDF document)

Deadline: 21st July 2017 by 5:00 pm

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