Fresher Administrative Assistant Jobs – Uganda Christian University (UCU)



Job Title:       Administrative Assistant
Organisation: Uganda Christian
University (UCU)
Duty Station: Mukono, Uganda
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Job Summary: The
Administrative Assistant will oversee the day-to-day running of the School
Key Duties and
Responsibilities:  
  • The jobholder will manage and maintain
    office records.
  • Offer secretarial and administrative
    support to the SRPGS.
  • Provide support in organizing the Dean’s
    and other Heads of Unit’s Diaries.
  • Take care of all internal and external
    office telephone, email and other correspondences.
  • Organize and coordinate departmental
    meetings, workshops, clinics, trainings, etc e.g. graduate board &
    admission board
  • Handle petty cash and requisitions for
    internal and external supervisors, workshops, seminars and other related
    activities.
  • Draft and type out formal letters e.g.
    appointment letters for internal supervisors for Post graduate students.
  • Tasked with the requisition for money,
    equipment, furniture and other supplies for the School and ensure their
    maintenance
  • Maintain general safety and security,
    monitor access, and maintain appearance of the overall environment of the
    Office.
  • Take minutes at the different SRPGS
    meetings
  • Attend to students’ academic and other
    issues as they arise, and refer to the Dean and the Heads of Units, where
    necessary
  • Attend to visitors and students that come
    to the SRPGS and avail them with the necessary information e.g. course
    information to prospective students
  • Handle and process students’ examination
    results that come from the Faculties
  • Participate in budgeting and planning
    processes for the SRPGS
  • Serve as a link between supervisors,
    coordinators and the School
  • Act as a link between the SDC Chair and
    the SDC Secretariat.
  • Perform any other official duties assigned
    by the Dean and Heads of Units.
Qualifications, Skills and
Experience: 
  • The ideal candidate should preferably hold
    a Bachelor’s degree from a recognized Institution of Higher learning
  • Possession of a Master’s degree will be an
    added advantage
  • A minimum of two years of related working
    experience performing administrative tasks
  • Excellent computer skills (Word, Excel,
    Access, Power point and internet)
  • Previous experience in minute taking
  • Excellent written and oral communication
    skills, with a high level of accuracy and attention to detail
  • Ability to coordinate resources other than
    oneself (arrange events)
  • Ability to be adaptable and flexible and
    to learn new skills quickly
  • Excellent interpersonal skills especially
    when dealing with students, staff and visitors
  • Be a person of high integrity with an
    excellent work ethic
  • Ability to work under pressure to meet
    deadlines and be available to work after normal working hours
  • Must be a committed and practicing
    Christian
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
to:
The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
(Applications sent online should be in one PDF document)
Deadline: 21st July 2017
by 5:00 pm
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