Fresher Administrative Assistant Job Opportunities – Uganda Christian University (UCU)

Job Title:       Administrative Assistant
Organisation: Uganda Christian
University (UCU)
Duty Station: Kampala,
Uganda
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Job Summary: The
Administrative Assistant will provide Secretarial and Administrative services
to the Faculty
Key Duties and
Responsibilities:  
  • The jobholder will organize and maintain
    files and records at the department
  • Prepare Faculty and Departmental Board
    meetings
  • Receive, enter, process and manage exams
    and results of students.
  • Make appointments and update the Dean’s
    diary
  • The Admin will also take minutes and
    distribute information to the Teaching Staff
  • Receive and direct visitors
  • Oversee and carry out various day to day
    administrative functions
  • Prepare and coordinate information and
    mail
  • Perform basic liaison function with
    students and staff members of other departments
  • Explain policies and procedures, answer
    various questions related to the office, handle problems, and route them
    to the supervisor as appropriate
  • Handle all student matters especially
    those concerning their academic welfare
  • Receive and make important phone calls in
    and out of the School
  • Perform any other official duties as
    assigned by the Supervisor.
Qualifications, Skills and
Experience: 
  • The ideal candidate should preferably hold
    a Bachelor’s degree from a recognized Institution of Higher learning
  • A minimum of two years of related experience
    performing administrative tasks
  • Excellent computer skills (Word, Excel,
    Access, Power point and internet)
  • Previous experience in minute taking
  • Excellent interpersonal skills especially
    when dealing with students, staff and visitors
  • The applicant must be a person of high
    integrity with an excellent work ethic
  • Ability to work under pressure to meet
    deadlines and be available to work after normal working hours
  • Must be a committed and practicing
    Christian
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
to:
The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
(Applications sent online should be in one PDF document)
Deadline: 21st July 2017
by 5:00 pm

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