Entry Level Human Resources Officer NGO HR Jobs – Handicap International

Organisation: Handicap
International
Location: Kampala, Uganda
Reports to: Administrative
Coordinator
About Handicap:
Handicap International is an independent and impartial international
aid organisation working in situations of poverty and exclusion, conflict and
disaster. Working alongside persons with disabilities and other vulnerable
groups, our action and testimony are focused on responding to their essential
needs, improving their living conditions and promoting respect for their
dignity and their fundamental rights. It has no religious or political
affiliation. It operates as a federation made up of a network of associations
that provide it with human and financial resources, manage its projects and
implement its actions and social mission.
Job Summary: The Human
Resources Officer oversee the administrative follow-up of national and
international staff assists the team in the recruitment process and the
implementation of HR policies and procedures.
Key Duties and
Responsibilities:  
Keep national staff files up-to-date:
  • The jobholder will check the validity and
    file documents in the staff files, and request for missing documents
  • Ensure all personnel files contain all the
    documentation required, by means of a checklist to be filled for each staff
    members’ personnel file
  • Keep an excel file updated with employee
    data
  • Collect all requests for leave days,
    overtime and salary advances and file them in the staff files
  • Regularly check that the request for
    annual leave days/overtime have been approved and conform with HI policies
    and national regulations  
  • Ensure confidentiality of all HR data.
Expatriate Administration:
  • Keep a record of expatriates’ expiry
    status of the visas
  • Support the admin coordinator on
    following-up of work permit
  • Prepare monthly expatriate Perdiem and
    allowance to be validated by Admin coordinator
Assist the monthly pay-roll:
  • Assist with the preparation of documents
    and information for the pay-roll and request for missing information.
  • Collect and input data in the database
    (days worked, overtime due, leaves…)
Contribute to organizing staff recruitment and departure:
  • Follow up of Job announcement publication
  • Make appointments with the candidates
  • Organize recruitment tests
  • Take part in or lead recruitment
    interviews upon request
  • Follow-up on all the recruitments and
    ensure the respect of recruitment process
  • Prepare the job offers
  • Greet and inform new employees on
    administrative issues and human resources
  • Collect all the personal information
    needed and make sure that every new employee signs an employment contract,
    a job description, and other relevant documents
  • Update the database accordingly in case of
    new contracts, amendments, end of contract or any other changes
  • Send all the information needed to the
    admin coordinator to organize the full and final payment
  • Prepare the contracts and addendum for
    administrator validation
Participate in other HR issues:
  • Keep an organization chart updated of the
    mission
  • Consolidate and report to the admin
    coordinator all requests from the staff
  • Support the Admin coordinator in the
    internal communication of HR issues
  • Assist the admin coordinator in the
    implementation of the HI code of conduct
  • Assist the admin coordinator in the
    practical organization of training sessions (planning, organization of
    travel)
  • Assist the admin coordinator organizing
    staff meetings or events
Qualifications, Skills and
Experience:
  • The ideal candidate for the Handicap
    International Human Resources Officer job opportunity should hold a University
    degree in social sciences or other relevant disciplines (human resources,
    business administration, employee relations …)
  • Additional professional training is an
    advantage.
  • At least two years of relevant
    professional experience in Human Resources Management
  • Computer literacy skills i.e. proficiency
    in hardware and software, Microsoft Office, Internet
  • Ability to work in an inter cultural
    environment
  • Patient, Calm, Rigorous, Organized.
  • Excellent written and spoken English 
How to Apply:
All suitably qualified and interested candidates should send an updated
CV (3 pages max, including three professional references) and send an email
with a cover letter to the HR coordinator:
job.uganda@handicap-international-ug.org
Deadline: Sunday 9th
July 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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