ECHO Finance Coordinator NGO Jobs – Danish Refugee Council (DRC)

Job Title:        ECHO Finance Coordinator
Organisation: Danish Refugee
Council (DRC)
Duty Station: Kampala, Uganda
Reports to: ECHO Consortium
Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
About ECHO Project:
The Danish Refugee Council (DRC) is presently leading a Consortium of
four NGOs (DRC, LWF, Windle Trust Uganda and REACH) which has been selected to
implement a program in West Nile to provide lifesaving and sustainable WASH,
livelihoods and education services to South Sudanese refugees and surrounding
host communities. The Consortium is implementing a 1-year project funded under
the European Commission, European Civil Protection and Humanitarian Aid
Operations – ECHO, to respond to refugee settlements and host communities in
West Nile of Uganda.
Job Summary: The ECHO
Finance Coordinator will provide day-to-day financial and grants support to the
implementation of the ECHO project. The incumbent will also be responsible for
ensuring grants compliance as per the DRC and donor policies and regulations
and will also support the financial administration of the EU project. The
jobholder will act as the main contact point in relation to fund accountability
and documentation received from ECHO consortia partners.  
Key Duties and
Responsibilities:  
Finance: 
Finance Control:  
  • Manage all financial aspects of the ECHO
    project in line with EU requirements. 
  • Manage the financial aspect of sub-grant
    tracking and subcontracting, ensuring forward planning and preparation for
    donor reporting, adherence with EU and consortium requirements and
    timelines and timely submission of sub-grantee reports from the partner
    organizations. 
  • Work closely with the Senior Finance
    Officer ensures that financial management systems and records are
    effective and robust in order to identify and protect the assets and
    interests of the consortium. 
  • Consolidate cash flows, reporting
    templates, financial plans and amendments throughout the project
    life.  
  • Maintain an adequate filing system for all
    financial and accounting deliverables to ensure ease of access during
    internal/external audit. 
  • Keenly monitor budget burn rates and
    recommend appropriate action on any significant variances (+/-10%). Notify
    the ECHO Project Manager of any red flag in expenditure levels.  
  • Participate in a procurement committee as
    and when needed.  
 Financial Reporting: 
  • The incumbent will consolidate financial
    reports, fund requests and budgets in a timely fashion. 
  • Ensure that all financial records and
    accounts are compiled on time, accurately and in line with international
    accounting standards and donor regulations. 
  • Ensure all consortium members submit
    accurate timesheets. 
  • Maintain accounting records of the
    consortium partners this includes review of the partner booking and
    documentation relating to ECHO as well as ensuring correct coding of expenses
    into DRC books of accounts.  
  • The jobholder will follow up on timely
    implementation of the recommendations to remedy significant
    variances. 
Grant:
Administration of Donor Grants:
  • Disseminate relevant and required
    conditions of the grant to the project owner and other responsible. 
  • Work in liaison with the Area Managers to
    ensure that funds are being spent correctly as per the regulation of the
    grant and reports are produced timely. 
  • Establish the specific requirements of the
    ECHO grant and ensure these are followed by the various stakeholder
    involved in implementation of the project grants. 
  • Ensure that the relevant documents
    including grant agreements, annexes, reports, project correspondence are
    up-to date both in hard copy files within DRC archive and on online grant
    management system (GMS). 
  • Ensure in-country authority delegation for
    the ECHO project is signed and duly updated, and archived. 
  • Support internal and external audits and
    project verification. 
Reporting: 
  • Ensure that reports are prepared by the
    relevant responsible person before the deadline and is consolidated.
    Strictly ensure that Donor deadlines are adhered to. 
  • Send frequent reminders of Donor reporting
    deadlines well in advance to the project owners and other stakeholders. 
  • Consolidate and QA the reports provided by
    the stakeholders and send it to Donor. 
  • Document the submitted reports both in
    physical files and electronic archives. 
  • Ensure correct format, forms and other
    annexes are complete before sending the reports to Donors.  
  • The jobholder will also report to the
    Grants Manager on the status of the ECHO grant and compare records on a
    quarterly basis. 
Qualifications, Skills and
Experience:
  • The ideal candidate for the Danish Refugee
    Council (DRC) ECHO Finance Coordinator job placement must hold a
    Bachelor’s Degree in Finance or Accounting and final certification in CPA
    or ACCA
  • At least three years’ work experience in
    finance or accounting in INGOs. 
  • Excellent knowledge in preparing major
    international donor reports. 
  • Knowledge and experience of working with
    Echo, EU donors. 
  • Working knowledge and experience in grant
    management in Consortium.  
  • Possess strong analytical and conceptual
    skills. 
  • Show commitment to accountable
    practices. 
  • Extensive knowledge of working in
    challenging environments. 
  • Proven ability to manage large varied
    workloads and deal constructively with stress and periods with long
    hours. 
  • Proven ability to prioritize tasks, meet
    deadlines and work with limited supervision 
  • Proactive, stable and robust character and
    a good team player. 
  • Excellent communication skills, calm and a
    good sense of humor. 
  • Excellent interpersonal skills and
    demonstrated ability to establish effective working relations at all
    levels.     
  • The desired candidate must be able to
    conceptualize and articulate DRC vision and have the strong oral and
    written communication skill required to translate the vision into tangible
    action. The incumbent is expected to have extensive donor, government and
    partner engagement experiences. 
  • Previous experience and understanding of
    refugee and displacement issues is an advantage and ideally the candidate
    will have a good understanding of the region.
  • Fluent in written and spoken English
DRC’ five core competencies: 
  • Striving for excellence:
    You focus on reaching results in a fast paced environment
  • Collaborating: You lead
    initiatives and processes by involving relevant parties and encouraging
    feedback. 
  • Taking the lead: You
    take ownership and initiative while setting high standards 
  • Communicating: You
    listen to other stakeholders and staff; and you communicate concisely and
    persuasively
  • Demonstrating integrity:
    You act in line with DRC’s vision and values. 
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below including;
  • A cover letter (1 page) in which you
    explain why you are interested in the position and how you meet the
    qualities and qualifications criteria
  • Concise and accurate CV (maximum 3 pages).
    The CV should include information about your qualification, relevant
    training courses, Work experience, name and contact details of 3 relevant
    references.
Deadline: 31st July 2017

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