Earn 4.5m as Procurement Associate at Mavek Cleaning Services Ltd

Job Title:       Procurement Associate
Organisation: Mavek Cleaning Services Ltd
Duty Station: Kampala, Uganda
Gross Salary:  4,500,000 (Shillings per month)
Reports to: Head of Finance

About US:
Mavek Cleaning Services Ltd is the top provider of commercial cleaning in Uganda. At Mavek Cleaning Services we believe that a clean, fresh appearance is more inviting for customers, which helps a business retain and increase its load of clients. We ensure quality service for companies and organizations to hire us with the confidence that we will be able to meet all of their commercial building cleaning and office cleaning services needs professionally, affordably, and efficiently. This business currently operates across Uganda, targeting corporate offices, commercial sites, buildings, hotels, leisure parks in the region to promote their cleaning services.

Job Summary: The Procurement Associate will oversee procurement and operational functions for all the contracts in Uganda. S/he will ensure cost efficient use and procurement of resources and in accordance with company rules and regulations.  The incumbent will work closely with Head of Finance team in all the contracts and projects Mavek Cleaning Services (U) Ltd is handling.

Key Duties and Responsibilities:  
  • Identify potential vendors, develop specifications for the product, solicit bids, and with finance department, prepare an analysis of the bids and a final recommendation.
  • Work closely with Quality, Health and Safety manager (QHS) to analyze the quality of the cleaning products to be used in clients’ premises or facilities 
  • Keenly analyze and reconcile supplier’s invoices for all ordered  and supplied goods and services ensuring they are adequately supported on a daily basis
  • Work in liaison with Finance, and seek out clarifications with suppliers on invoices
  • Scan through the LPO book on a weekly basis and follow up with suppliers to submit any outstanding invoices
  • Post all issued LPOs into quick books on a daily basis
  • Receive goods from suppliers and verifying against the LPO in consultation with the users
  • Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and on a timely manner
  • Maintain an up to date and easily accessible filing system for all procurement documents
  • Perform any other assigned duties.
Qualifications, Skills and Experience: 
  • The ideal candidate for the Procurement Associate should preferably hold a Bachelor’s degree in Procurement, Logistics, Business Management or equivalent field
  • A minimum of four years of related working experience.
  • Ability to handle multiple tasks simultaneously with prioritization
  • Keen attention to details and understanding of suppliers payment cycles/procedures
  • Attending to client cleaning product needs and ensuring product quality and safety.
  • This is an excellent opportunity for someone to really make an impression, with plenty of autonomy and scope for you to be creative in your approach.
Personal Competencies:
  • Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.
  • Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across all country offices in a constructive and collaborative manner.
  • Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
How to Apply:
All suitably qualified and interested candidates are encouraged to send their softcopy CVs with three professional referees to:  hr@mavekcleaning.co.ug 

NB: No hard copies are expected, and any form of phone canvassing will lead to disqualification.

Deadline: 25th July 2017

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