Earn 4.5m as Procurement Associate at Mavek Cleaning Services Ltd

Job Title:       Procurement Associate
Organisation: Mavek Cleaning
Services Ltd
Duty Station: Kampala,
Gross Salary:  4,500,000 (Shillings per month)
Reports to: Head of Finance
About US:
Mavek Cleaning Services Ltd is the top provider of commercial cleaning
in Uganda. At Mavek Cleaning Services we believe that a clean, fresh appearance
is more inviting for customers, which helps a business retain and increase its
load of clients. We ensure quality service for companies and organizations to
hire us with the confidence that we will be able to meet all of their
commercial building cleaning and office cleaning services needs professionally,
affordably, and efficiently. This business currently operates across Uganda,
targeting corporate offices, commercial sites, buildings, hotels, leisure parks
in the region to promote their cleaning services.
Job Summary: The Procurement
Associate will oversee procurement and operational functions for all the
contracts in Uganda. S/he will ensure cost efficient use and procurement of
resources and in accordance with company rules and regulations.  The incumbent will work closely with Head of
Finance team in all the contracts and projects Mavek Cleaning Services (U) Ltd
is handling.
Key Duties and
  • Identify potential vendors, develop
    specifications for the product, solicit bids, and with finance department,
    prepare an analysis of the bids and a final recommendation.
  • Work closely with Quality, Health and
    Safety manager (QHS) to analyze the quality of the cleaning products to be
    used in clients’ premises or facilities 
  • Keenly analyze and reconcile supplier’s invoices
    for all ordered  and supplied goods
    and services ensuring they are adequately supported on a daily basis
  • Work in liaison with Finance, and seek out
    clarifications with suppliers on invoices
  • Scan through the LPO book on a weekly
    basis and follow up with suppliers to submit any outstanding invoices
  • Post all issued LPOs into quick books on a
    daily basis
  • Receive goods from suppliers and verifying
    against the LPO in consultation with the users
  • Ensure ordered services and goods are
    provided satisfactorily as per the specifications and subsequent billing
    for such services received accurately and on a timely manner
  • Maintain an up to date and easily
    accessible filing system for all procurement documents
  • Perform any other assigned duties.
Qualifications, Skills and
  • The ideal candidate for the Procurement
    Associate should preferably hold a Bachelor’s degree in Procurement,
    Logistics, Business Management or equivalent field
  • A minimum of four years of related working
  • Ability to handle multiple tasks
    simultaneously with prioritization
  • Keen attention to details and
    understanding of suppliers payment cycles/procedures
  • Attending to client cleaning product needs
    and ensuring product quality and safety.
  • This is an excellent opportunity for someone
    to really make an impression, with plenty of autonomy and scope for you to
    be creative in your approach.
Personal Competencies:
  • Problem Solving: Knowledge of
    approaches, tools, techniques for recognizing, anticipating, and resolving
    operational or process problems; ability to apply this knowledge
    appropriately to diverse situations.
  • Interpersonal Relationships:
    Knowledge of and the ability to effectively interact within and across all
    country offices in a constructive and collaborative manner.
  • Managing Multiple Priorities: Ability
    to manage multiple concurrent objectives, projects, groups, or activities,
    making effective judgments as to prioritizing and time allocation.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their softcopy CVs with three professional referees to:  hr@mavekcleaning.co.ug 

NB: No hard copies are
expected, and any form of phone canvassing will lead to disqualification.
Deadline: 25th July 2017
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