Job Title: Human Resource Intern (No Experience NGO Jobs) Organisation: SNV…
Business Support (Procurement) Manager Job Placement – Bayport Financial Services Uganda Ltd
Job Title: Business Support (Procurement) Manager
Organisation: Bayport
Financial Services Uganda Ltd
Financial Services Uganda Ltd
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of Legal
and Corporate Services
and Corporate Services
About Us:
Bayport Financial Services (U) Limited is a leading non-deposit taking
credit institution which started operating in 2004. We are an equal opportunity
employer, with operations in several African countries. Bayport specializes in providing cash loans to salaried government employees.
credit institution which started operating in 2004. We are an equal opportunity
employer, with operations in several African countries. Bayport specializes in providing cash loans to salaried government employees.
Job Summary: The Business Support (Procurement) Manager will work closely with the Procurement and
Contracts Committee of the Company on a daily basis and will be directly responsible for the implementation
and monitoring of the Company Procurement Policy, guiding on all operational
support matters, fleet management, relationship with pre-approved contractors
and service providers while liaising with all Functional Heads in the daily
running of the Business Support Function.
Contracts Committee of the Company on a daily basis and will be directly responsible for the implementation
and monitoring of the Company Procurement Policy, guiding on all operational
support matters, fleet management, relationship with pre-approved contractors
and service providers while liaising with all Functional Heads in the daily
running of the Business Support Function.
Key Duties and
Responsibilities:
Responsibilities:
Procurement Function:
- The incumbent will manage the procurement
process of goods and services with accordance to the Bayport Uganda policy
and in so doing ensure that the procurement process commences in a timely
manner and in accordance with the Procurement Plan. - Prepare and update the project’s annual
Procurement Plan and ensure that the Procurement Plan is integrated with
Bayport Uganda’s overall work plans and Budgets. - Draft a strategy for timely implementation
of the Procurement Plan and ensure that procurements are carried out
efficiently. - The incumbent will take primary
responsibility for preparing solicitation documents taking into
consideration the user requirements and market circumstances. Following
appropriate approvals, coordinate the issuance of the documents in a
timely manner. - Guide on the procurement methods
appropriate and consistent with the Procurement Plan. - Tasked with arranging for publishing of specific
procurement notices/ invitation for bids and Request for Expression of
Interest. - Oversee the bidding and selection process
of contracts, including organizing pre-proposal meetings, providing
clarifications, coordinating the Receipt of proposals, leading and
participating in the opening of expressions of interest. - Prepare and circulate to all procurements
committee members the schedule for, pre-proposal meetings, and deadline
for submission respectively, to ensure adequate planning for
participation. - The incumbent will coordinate and
Participate in Evaluation of Expression of Interest, Quotations, Bids and
Proposals for contracts and ensure that this is done in a manner that
upholds a high level of confidentiality, and lead preparation of the
proposal evaluation report for the submission to the relevant authorities
for approval. He/she will take primary responsibility of ensuring that
evaluations are completed and reports submitted in a timely manner. - Coordinate/make arrangements and
participate in Contract negotiations for consultancy services and
technical discussions where applicable to provide technical guidance and
take primary responsibility for preparing negotiation plans, minutes of
negotiations and draft contracts. - Prepare draft contract for the
procurements Committee and after clearance by theLegal department and
ensuring timely signing of contracts. - Mentor colleagues and support capacity
building by sharing knowledge on applicable procurement procedures. - Prepare and submit procurement progress
reports to the CEO on monthly basis, highlighting among others the
progress on processing various contracts, constraints met and any other
issues that require Management attention. - Quickly report immediately any noted fraud
and corruption or governance issues with Procurement staff, Bidders,
service providers and Consultants. - Ensuring that proper filing of records for
all procurements is in place. Set up a filing and record keeping system
that ensures that procurement records are easily retrievable and available
for procurement audits; - Maintain complete procurement files and
records including all correspondence related to procurement activities;
seek legal advice where appropriate. - Establish a performance monitoring
database for all contractors, suppliers and consultants, and ensure timely
updates of the system
Administrative Roles:
- Provide leadership for staff in the
Business Support Department, working directly with the Human Resource Department
on all staff support matters and functioning of the Business Support
staffing. - Drive productivity and overall
accountability, shaping the culture of performance and overall
professional acceptability of the Business Support Function - Make recommendations on training for all
staff under his/her supervision. - Demonstrate overall organizational
excellence in the function and ensure a seamless and accommodating
workspace area for all staff and clientele of the company.
Fleet and Travel:
- Provide the required technical support to
all transport staff - Coordinate vehicle allocation and movement
plans. - Ensure that movement log books and records
are validated and signed off. - Strictly monitor fuel utilization and
vehicles efficiencies. - Monitor vehicle maintenance and ensure
that the fleet is serviceable. - Review monthly vehicle reports outlining
fuel usage and maintenance cost per vehicle - Verify vehicle fuel payments prior to
sending them for approval. - Analyze vehicle running costs &
monthly report - Devise a vehicle tracking system, which
ensures that the location of all vehicles is known at all time. - Ensure adherence to Bayport Uganda travel
and fleet policy
Assets Management:
- Directly supervise staff involved in the
assets management and records keeping - Ensure that an update asset register is
maintained on a monthly basis. - Ensure that an updated assets inventory
sheet is maintained on monthly bases. - Ensure that all Bayport Uganda assets and
equipment are well maintained - Ensure that all Bayport Uganda premises
are well maintained - Ensure that the movement of Bayport Uganda
assets is tracked and the necessary documentation is done when an asset
changes its status. - Ensure that an up to date filing system
for all assets maintained. - Review all monthly asset reports from all
field sites - Recommend assets for disposal and ensure
that the necessary paper work is prepared.
Archives Management:
- Directly supervise the Archives staff
- Provide the required technical support to
all Archives staff - Ensure that all the archives are well
maintained. - Ensure that all archives procedures are
followed by all staff. - Ensure that there is Controlled access to
all Bayport Uganda archives and ensure that the premises are secure - Ensure that the filing system for archives
is well maintained. - Ensure that an efficient storage and
inventory system is maintained. - Ensure that an update of the office and
archives inventory is done on a monthly basis.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Bayport
Financial Services Bayport Financial Services Uganda Business Support
(Procurement)Manager job placement should hold either hold a Bachelor’s
degree in Procurement or any other business degree with a bias in
Procurement supported by a commensurate level of relevant experience, - A professional training in procurement and
supplies management will be an added advantage, - Candidate Must boasts of an impeccable
record and level of integrity and must have not been investigated for any
procurement related fraud, falsifications, influence peddling and; - Must currently be actively employed,
- Must be at a managerial or senior
supervisory level in a Banking or Finance setting, - Candidates must be ready to undergo
professional and integrity tests and vetting, including Police tests prior
to formal interviews.
NB: Female Candidates
with a strong track record of performance are encouraged to apply
with a strong track record of performance are encouraged to apply
How to Apply:
All suitably qualified and interested candidates should send their
applications to: hrcom@bayport.co.ug or
you can hand deliver it or post your application to;
applications to: hrcom@bayport.co.ug or
you can hand deliver it or post your application to;
The Human Resource Supervisor
Bayport Financial Services (Uganda) Limited
Plot 54, Lugogo Office Park, Lugogo Bypass,
P.O. Box 1171, Kampala, Uganda
Deadline: 7th July 2017
NB: Only shortlisted candidates
will be contacted.
will be contacted.
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