Budget Officer Non-profit Careers - Bioversity International

Job Title:    Budget Officer
Organisation: Bioversity International
Duty Station: Kampala, Uganda
Reports to: Country Office Manager

About US:
Bioversity International is a global research-for-development organization. We have a vision – that agricultural biodiversity nourishes people and sustains the planet. We deliver scientific evidence, management practices and policy options to use and safeguard agricultural biodiversity to attain sustainable global food and nutrition security. We work with partners in low-income countries in different regions where agricultural biodiversity can contribute to improved nutrition, resilience, productivity and climate change adaptation.

Job Summary: The Budget Officer will support the grant management process, from the proposal stage through implementation to grant closeout by working in close collaboration with colleagues throughout the organization who are involved in the grants cycle to provide budget, financial, compliance and reporting services to research staff.

Key Duties and Responsibilities:  
  • Tasked with monitoring of grant expenditures
  • Provide fund clearance for expenses;
  • Provide advice to staff on the allocation and classification of expenditures;
  • Keenly monitor actual versus planned expenditures and request adjustments that may be required;
  • Coordinate prompt and accurate billing, recording and reporting of revenues;
  • Coordinate grant financial audits and assist with the institutional audit;
  • Update grant managers on the status of their respective accounts including cash balance, funds availability, spend rates, and end dates. Letters of Agreement (LOA) budgets and compliance Review partner budgets on LOAs;
  • Review finance, budget and reporting terms and conditions on LOAs to ensure compliance with donor terms and conditions;
  • Review partner financial reports. Preparation of budgets for proposals
  • Prepare and submit proposal budgets;
  • Maintain and update budgets in the system for institutional planning documents. Preparation of grant financial reports
  • Prepare financial statements and reports in line with donor and Bioversity financial policies and procedures;
  • Coordinate timely submission of financial reports to the Grants Office for submission.
  • Interpret and advise grant manager of donor guidelines and Bioversity financial policies and procedures;
  • Participate in backup coverage for budget team members;
  • Clearance of budget, financial reporting, and financial management clauses of new grant agreement contracts and amendments;
  • Undertake other related budgetary and finance tasks as required;
  • Mentor and supervise Budget Assistants, trainees and interns as needed.

Qualifications, Skills and Experience:
  • The ideal candidate for the Budget Officer job placement should hold a University degree in Business Administration, finance, accounting or related field.
  • Professional financial accreditation is desired
  • A minimum of five years’ experience in financial accounting, preferably in the financial management of projects including supervisory responsibility for staff.
  • Previous exposure and experience with the implementation of computerized Accounting packages or ERP systems.
  • Extensive knowledge of accounting and budgeting practices and procedures, preferably in a not-for-profit organization or academic environment.
  • Computer literacy i.e. Proficiency in MS Excel and working knowledge of MS Word; working knowledge of computerized accounting packages.
  • Excellent interpersonal skills including the ability to work effectively with other national and cultural backgrounds, using courtesy and tact.
  • Excellent organizational and problem solving skills.
  • Strong client service orientation.
  • Excellent command of the English language, both written and spoken.

How to Apply:
All suitably qualified and interested candidates should send their applications via post to: P. O. Box 24384, Kampala, Uganda or by hand deliver to Plot 106, Katalima Road, Naguru, Kampala, Uganda. Please note that in the application you are required to provide the contact details (address, telephone number and e-mail address) of at least three referees.

Deadline:  31st July 2017

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