Budget Officer Non-profit Careers – Bioversity International

Job Title:    Budget
Officer
Organisation: Bioversity
International
Duty Station: Kampala,
Uganda
Reports to: Country Office
Manager
About US:
Bioversity International is a global research-for-development
organization. We have a vision – that agricultural biodiversity nourishes
people and sustains the planet. We deliver scientific evidence, management
practices and policy options to use and safeguard agricultural biodiversity to
attain sustainable global food and nutrition security. We work with partners in
low-income countries in different regions where agricultural biodiversity can
contribute to improved nutrition, resilience, productivity and climate change
adaptation.
Job Summary: The Budget
Officer will support the grant management process, from the proposal stage
through implementation to grant closeout by working in close collaboration with
colleagues throughout the organization who are involved in the grants cycle to
provide budget, financial, compliance and reporting services to research staff.
Key Duties and
Responsibilities:  
  • Tasked with monitoring of grant
    expenditures
  • Provide fund clearance for expenses;
  • Provide advice to staff on the allocation
    and classification of expenditures;
  • Keenly monitor actual versus planned expenditures
    and request adjustments that may be required;
  • Coordinate prompt and accurate billing,
    recording and reporting of revenues;
  • Coordinate grant financial audits and
    assist with the institutional audit;
  • Update grant managers on the status of
    their respective accounts including cash balance, funds availability,
    spend rates, and end dates. Letters of Agreement (LOA) budgets and
    compliance Review partner budgets on LOAs;
  • Review finance, budget and reporting terms
    and conditions on LOAs to ensure compliance with donor terms and
    conditions;
  • Review partner financial reports.
    Preparation of budgets for proposals
  • Prepare and submit proposal budgets;
  • Maintain and update budgets in the system
    for institutional planning documents. Preparation of grant financial reports
  • Prepare financial statements and reports
    in line with donor and Bioversity financial policies and procedures;
  • Coordinate timely submission of financial
    reports to the Grants Office for submission.
  • Interpret and advise grant manager of
    donor guidelines and Bioversity financial policies and procedures;
  • Participate in backup coverage for budget
    team members;
  • Clearance of budget, financial reporting,
    and financial management clauses of new grant agreement contracts and
    amendments;
  • Undertake other related budgetary and
    finance tasks as required;
  • Mentor and supervise Budget Assistants,
    trainees and interns as needed.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Budget Officer
    job placement should hold a University degree in Business Administration,
    finance, accounting or related field.
  • Professional financial accreditation is
    desired
  • A minimum of five years’ experience in
    financial accounting, preferably in the financial management of projects
    including supervisory responsibility for staff.
  • Previous exposure and experience with the
    implementation of computerized Accounting packages or ERP systems.
  • Extensive knowledge of accounting and
    budgeting practices and procedures, preferably in a not-for-profit
    organization or academic environment.
  • Computer literacy i.e. Proficiency in MS
    Excel and working knowledge of MS Word; working knowledge of computerized
    accounting packages.
  • Excellent interpersonal skills including
    the ability to work effectively with other national and cultural backgrounds,
    using courtesy and tact.
  • Excellent organizational and problem
    solving skills.
  • Strong client service orientation.
  • Excellent command of the English language,
    both written and spoken.
How to Apply:
All suitably qualified and interested candidates should send their
applications via post to: P. O. Box 24384, Kampala, Uganda or by hand deliver
to Plot 106, Katalima Road, Naguru, Kampala, Uganda. Please note that in the
application you are required to provide the contact details (address, telephone
number and e-mail address) of at least three referees.
Deadline:  31st July 2017
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