Administrative Assistant Project Jobs – Ministry of Health (MoH)

Job Title:       Administrative Assistant
Organization: Ministry of
Health (MoH)
Duty Station: Kampala,
Uganda
Reports to: Project
Coordinator
About US:
The Government of the Republic of Uganda has received financing from
the International Development Association (IDA) towards the implementation of
the Uganda Reproductive Maternal and Child Health Services Improvement Project
herein after referred to as the “Project.” The objectives of the Project are
to: (i) to improve utilization of essential health services with a focus on
reproductive, maternal, newborn, child and adolescent health services in target
districts; and (ii) Scale up birth and death registration BDR) services.
Job Summary: The
Administrative Assistant will provide effective office management services to
the Project Office. The incumbent will provide administrative and secretarial
support to the Project Office.
Key Duties and
Responsibilities: 
  • Answer telephones and give information to
    callers, take messages, or transfer calls to appropriate officers.
  • The jobholder will arrange conferences,
    meetings, travel arrangements for office personnel and logistics for
    visiting missions
  • Compose, type, and distribute meeting
    notes, routine correspondence, and reports.
  • Set up and maintain paper and electronic
    filing systems for records, correspondence, and other material.
  • Order and dispense office supplies and
    manage petty cash.
  • Operate office equipment such as scanners,
    copiers, and phone systems, and use computers for spreadsheet, word
    processing, database management, and other applications.
  • Tasked with filling correspondence to and
    from the Project.
  • Perform other duties as determined by the
    Project Coordinator.
     
Qualifications, Skills and
Experience: 
  • The applicants must be Ugandan Nationals
    with a basic university degree in Secretarial Studies, Business
    Administration, Social Sciences or related field from a recognized
    Institution.
  • A minimum of three years of related
    experience as an Administrative Assistant in a busy organization
  • Previous experience working with the
    Public sector or multilateral and bilateral agencies will be an added
    advantage.
  • Prior experience in providing assistance
    in Project Coordination and implementation.
  • Computer literacy skills i.e. proficiency
    in Microsoft Office, Internet is essential
  • Good typing speed of at least 40 words per
    minute
  • Strong analytical, planning and
    organizational skills
  • Excellent interpersonal skills,
    communication skills, both oral and written
  • Strong coaching and leadership skills
  • Ability to work under minimum supervision
    and meet strict deadlines
  • Demonstrated integrity and confidentiality
    in handling public matters/resources
  • Computer knowledge and skills in MS Word,
    Ms Excel and internet/email is a mandatory requirement
How to Apply:
All suitably qualified and interested Ugandans are encourage to hand
deliver their applications with updated Curriculum Vitae and copies of all your
academic qualification plus other relevant supporting documents to the Office
of the Permanent Secretary, Ministry of Health, P.O. Box 7272, Kampala, Uganda
Deadline: 24th July 2017
by 5:00pm
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