Administrative Assistant Project Jobs - Ministry of Health (MoH)

Job Title:       Administrative Assistant
Organization: Ministry of Health (MoH)
Duty Station: Kampala, Uganda
Reports to: Project Coordinator

About US:
The Government of the Republic of Uganda has received financing from the International Development Association (IDA) towards the implementation of the Uganda Reproductive Maternal and Child Health Services Improvement Project herein after referred to as the “Project.” The objectives of the Project are to: (i) to improve utilization of essential health services with a focus on reproductive, maternal, newborn, child and adolescent health services in target districts; and (ii) Scale up birth and death registration BDR) services.

Job Summary: The Administrative Assistant will provide effective office management services to the Project Office. The incumbent will provide administrative and secretarial support to the Project Office.

Key Duties and Responsibilities: 
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate officers.
  • The jobholder will arrange conferences, meetings, travel arrangements for office personnel and logistics for visiting missions
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Order and dispense office supplies and manage petty cash.
  • Operate office equipment such as scanners, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Tasked with filling correspondence to and from the Project.
  • Perform other duties as determined by the Project Coordinator. 
Qualifications, Skills and Experience: 
  • The applicants must be Ugandan Nationals with a basic university degree in Secretarial Studies, Business Administration, Social Sciences or related field from a recognized Institution.
  • A minimum of three years of related experience as an Administrative Assistant in a busy organization
  • Previous experience working with the Public sector or multilateral and bilateral agencies will be an added advantage.
  • Prior experience in providing assistance in Project Coordination and implementation.
  • Computer literacy skills i.e. proficiency in Microsoft Office, Internet is essential
  • Good typing speed of at least 40 words per minute
  • Strong analytical, planning and organizational skills
  • Excellent interpersonal skills, communication skills, both oral and written
  • Strong coaching and leadership skills
  • Ability to work under minimum supervision and meet strict deadlines
  • Demonstrated integrity and confidentiality in handling public matters/resources
  • Computer knowledge and skills in MS Word, Ms Excel and internet/email is a mandatory requirement

How to Apply:
All suitably qualified and interested Ugandans are encourage to hand deliver their applications with updated Curriculum Vitae and copies of all your academic qualification plus other relevant supporting documents to the Office of the Permanent Secretary, Ministry of Health, P.O. Box 7272, Kampala, Uganda

Deadline: 24th July 2017 by 5:00pm

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