The Ugandan Jobline

• Keenly review and approve journal entries
  or seek approval where the amount involved is above her/his approval
  limit.
• On a monthly basis review all transactions
  and reconcile the Accounts Payable and Accounts Receivable to the General
  ledger.
• Prepare the monthly Standard Financial
  Analysis reports per the reporting calendar and submit to the Finance
  Director for review.
• Follow up any exceptions identified during
  the analysis and resolve them or refer to the Finance Director where
  guidance is required

• Before transactions are approved, review
  all supporting documents and entries in the system checking that the
  supporting documents are correct and adequate and that the entries are
  done correctly to the appropriate account codes and other chartfields.
• Provide guidance to Accounts Officers and
  budget holders where coding is not done well and recommend adjustments
  accordingly where necessary to comply with donor requirements or
  accounting standards and organization policies.

• Mentor and supervise the recording of all
  receivable transactions ensuring the right donors are charged and receipts
  are recorded to the right donors.
• Prepare timely billings and submit to the
  donors monthly, quarterly or otherwise as specified in the donor
  agreements.
• Follow up and collect all receivables
  including donor, staff and other miscellaneous receivables. Follow up any
  long overdue receivables and escalate where the debtor does not respond.

• Forecast cash needs reviewing all cash
  projections from budget holders, ensure all projections are prepared times
  on a quarterly basis.
• Provide input to projections required by
  donors for grants with this specific need. Set and maintain optimal
  country office cash balance to ensure liquidity.
• Ensure payments to vendors are made in a
  timely manner within a reasonable lead time.
• Coordinate with the Grants and Contracts
  Manager to when billing donors. Coordinate banking operations and maintain
  liaison with CO bankers; Review and recommend to the Finance Director the
  investment of short term cash surpluses; Inform CO plans to minimize
  exposure to currency gains and losses.
• Guide the Finance Director where there is
  need to request for cash from Headquarter and ensure the cash request form
  is filled and submitted to the Finance Director.

• Be the contact person for all Audit
  issues, including donor required audits.
• Review donor agreements to highlight audit
  dates well in advance to higher auditors for the exercises and develop and
  update the Donor audit chart for sharing with external auditors for
  effective and timely planning
• Negotiate with the external auditors and,
  agree on the TOR, audit fees and draft the contracts for management
  approval
• Work closely with Finance and
  project/programme managers to receive relevant information to the auditors
  on demand, that include budgets, financial and narrative report
• Review the audit reports (where
  applicable) to ensure that they are in line with TOR and make follow-up on
  audit recommendations in the management letters.

• Manage Cash Management Module ensuring all
  cash related transactions are recorded accordingly, properly approved and
  dispatched.
• Manage all statutory deductions ensuring
  that they are correctly computed and recorded. Ensure the funds are timely
  remitted in compliance with the governing laws and appropriate returns
  submitted. Ensure staff terminal benefits are recorded monthly, prepare
  reconciliation and manage their audit annually.
• Keenly review the leave accruals upload
  before it is entered in the system. Prepare leave reversals to clear the
  leave days taken by staff. On quarterly basis prepare reconciliation of
  the balances per the General Ledger and the HR records and adjust any
  differences.
• Review the special accruals data before it
  is uploaded in the system to confirm correct charging to the donors.
  Review the Income Information Reports (IIR) on a monthly basis before
  submission to HQ.
• Review the quarterly asset reconciliations
  between the system and assets register and advice on adjustments where
  necessary. Review asset depreciation on quarterly basis and recommend
  corrections where necessary.
• Prepare cost pools and allocation factors,
  and submitting these factors to the Finance Director for review and
  submission to the shared services center for processing allocations.

• The ideal candidate should hold a
  Bachelors’ degree in Business Administration or finance management and a
  full professional qualification such as ACCA, CPA, CIMA, ICSA etc or its
  equivalent as a’ MUST’ OR in a relevant qualification like accounting,
  Finance or an MBA but with bias of Finance or accounting with at least 5
  years of relevant professional experience
• Proficiency
  in Microsoft Office including and good skills in using financial
  software applications
• Broad
  knowledge and understanding of financial accounting, reporting, and grants
  and contracts management processes.
• Solid
  knowledge of Key donor regulations and compliance requirements
  (USG,EU, ECHO,CIDA,UNDP,UNHCR)
• Solid
  Analytical and problem solving, financial trouble shooting and audit
  experience
• Excellent
  people management skills and interpersonal skills including the ability to
  develop harmonious teams in a cross cultural context
• Demonstrated
  ability to plan and monitor workflows and performance in a complex
  environment
• Ability
  to produce high quality work and balance competing priorities within
  demanding timeframes
• Broad
  knowledge and understanding of fund accounting and financial
  analysis
• Capacity
  building and facilitation skills
• Excellent
  planning, organizational, analytical and decision making skills;
• Demonstrated
  leadership ability to inspire and empower others;
• Sound
  judgment, ability to work effectively with others at all levels;
• Firm
  belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual
  understanding of participatory approach and sustainable development.
• Good
  knowledge and understanding of audit processes
• Knowledge
  of People Soft software.
• Fluency
  in English language and written communication;

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