Accounts Manager NGO Job Opportunity - CARE International

Job Title:    Accounts Manager
Organisation:  CARE International
Duty Station:  Kampala, Uganda
Reports to: Finance Director 

About CARE:
CARE International is a leading global development and humanitarian organization. In 2014, CARE worked in 90 countries around the world, supporting 880 poverty-fighting development and humanitarian aid projects, reaching more than 72 million people. CARE International in Uganda (CARE) works with others to make a sustainable improvement in the lives of the very poor, with a focus on women and girls. Our current program focuses on women and girls’ economic rights, particularly financial inclusion and governance of natural resources women and girls depend upon, and on their sexual and reproductive health rights, including a life free of violence. Our programming is guided by our core values of excellence, accountability, respect, integrity and transparency.

Job Summary: The Accounts Manager will be responsible for the review, approval & reconciliation of general ledger, accounts payable & receivable, and cash management activities; and ensuring appropriate segregation of duties within team. Within general ledger, he/she will be responsible for approving certain GL journal entries such as payroll and spreadsheet uploads from disconnected sub-offices; determining cost pools and allocation factors, and communicating these factors to the Finance Director for review and submission to the shared services center for processing allocations. Within accounts receivable, he/she will be responsible for ensuring that any physical payments received at the CO are deposited and recorded. The CO accounting supervisor will be responsible for forecasting cash needs, performing treasury transfers, determining if new accounts/banking services are required, and working with HQ to Bridger check and establish services with new providers. This position will also be responsible for coordinating all CO audits both internal and external.

Key Duties and Responsibilities:  
General Ledger: 20%
  • Keenly review and approve journal entries or seek approval where the amount involved is above her/his approval limit.
  • On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General ledger.
  • Prepare the monthly Standard Financial Analysis reports per the reporting calendar and submit to the Finance Director for review.
  • Follow up any exceptions identified during the analysis and resolve them or refer to the Finance Director where guidance is required
Accounts Payable: 15%
  • Before transactions are approved, review all supporting documents and entries in the system checking that the supporting documents are correct and adequate and that the entries are done correctly to the appropriate account codes and other chartfields.
  • Provide guidance to Accounts Officers and budget holders where coding is not done well and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies.
Accounts Receivable: 15%
  • Mentor and supervise the recording of all receivable transactions ensuring the right donors are charged and receipts are recorded to the right donors.
  • Prepare timely billings and submit to the donors monthly, quarterly or otherwise as specified in the donor agreements.
  • Follow up and collect all receivables including donor, staff and other miscellaneous receivables. Follow up any long overdue receivables and escalate where the debtor does not respond.
Treasury Management: 10%
  • Forecast cash needs reviewing all cash projections from budget holders, ensure all projections are prepared times on a quarterly basis.
  • Provide input to projections required by donors for grants with this specific need. Set and maintain optimal country office cash balance to ensure liquidity.
  • Ensure payments to vendors are made in a timely manner within a reasonable lead time.
  • Coordinate with the Grants and Contracts Manager to when billing donors. Coordinate banking operations and maintain liaison with CO bankers; Review and recommend to the Finance Director the investment of short term cash surpluses; Inform CO plans to minimize exposure to currency gains and losses.
  • Guide the Finance Director where there is need to request for cash from Headquarter and ensure the cash request form is filled and submitted to the Finance Director.
Audit Coordination 15%
  • Be the contact person for all Audit issues, including donor required audits.
  • Review donor agreements to highlight audit dates well in advance to higher auditors for the exercises and develop and update the Donor audit chart for sharing with external auditors for effective and timely planning
  • Negotiate with the external auditors and, agree on the TOR, audit fees and draft the contracts for management approval
  • Work closely with Finance and project/programme managers to receive relevant information to the auditors on demand, that include budgets, financial and narrative report
  • Review the audit reports (where applicable) to ensure that they are in line with TOR and make follow-up on audit recommendations in the management letters.
General Tasks: 15%
  • Manage Cash Management Module ensuring all cash related transactions are recorded accordingly, properly approved and dispatched.
  • Manage all statutory deductions ensuring that they are correctly computed and recorded. Ensure the funds are timely remitted in compliance with the governing laws and appropriate returns submitted. Ensure staff terminal benefits are recorded monthly, prepare reconciliation and manage their audit annually.
  • Keenly review the leave accruals upload before it is entered in the system. Prepare leave reversals to clear the leave days taken by staff. On quarterly basis prepare reconciliation of the balances per the General Ledger and the HR records and adjust any differences.
  • Review the special accruals data before it is uploaded in the system to confirm correct charging to the donors. Review the Income Information Reports (IIR) on a monthly basis before submission to HQ.
  • Review the quarterly asset reconciliations between the system and assets register and advice on adjustments where necessary. Review asset depreciation on quarterly basis and recommend corrections where necessary.
  • Prepare cost pools and allocation factors, and submitting these factors to the Finance Director for review and submission to the shared services center for processing allocations.
Staff Management: 10% Supervise and develop direct reports. This includes goal development and monitoring of performance through CARE’s APAA process

Qualifications, Skills and Experience: 
  • The ideal candidate should hold a Bachelors’ degree in Business Administration or finance management and a full professional qualification such as ACCA, CPA, CIMA, ICSA etc or its equivalent as a’ MUST’ OR in a relevant qualification like accounting, Finance or an MBA but with bias of Finance or accounting with at least 5 years of relevant professional experience
  • Proficiency in Microsoft Office including and good skills in using financial software applications
  • Broad knowledge and understanding of financial accounting, reporting, and grants and contracts management processes.
  • Solid knowledge of Key donor regulations and compliance requirements (USG,EU, ECHO,CIDA,UNDP,UNHCR)
  • Solid Analytical and problem solving, financial trouble shooting and audit experience
  • Excellent people management skills and interpersonal skills including the ability to develop harmonious teams in a cross cultural context
  • Demonstrated ability to plan and monitor workflows and performance in a complex environment
  • Ability to produce high quality work and balance competing priorities within demanding timeframes
  • Broad knowledge and understanding of fund accounting and financial analysis
  • Capacity building and facilitation skills
  • Excellent planning, organizational, analytical and decision making skills;
  • Demonstrated leadership ability to inspire and empower others;
  • Sound judgment, ability to work effectively with others at all levels;
  • Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.
  • Good knowledge and understanding of audit processes
  • Knowledge of People Soft software.
  • Fluency in English language and written communication;
How to Apply:
All suitably qualified and interested candidates should send an updated CV and cover letter with three professional referees to the address or e-mail below. All applications shall be marked: “Accounts Manager”. E-mails that exceed 2MB will not be considered.

People Performance Group,
Plot 8 Kitante Close,
P.O. Box 12405 Kampala, Uganda


Deadline: 13th July 2017

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