UNEP-WCMC Project Assistant (Finance and Administration) Jobs – National Environment Management Authority (NEMA)

Organization: National
Environment Management Authority (NEMA)
Project Name: Connect:
Mainstreaming Biodiversity Information into the heart of government decision
making
Funding Source: UN
Environment World Conservation Monitoring Centre (UNEP-WCMC)
Duty Station: Kampala,
Uganda
Reports to: National Project
Manager
Job Ref:
NEMA/ADV/EXT/05/2017
About Us:
The National Environment Management Authority (NEMA) was established
under the National Environment Act Cap. 153 to promote and ensure sound
environmental management practices for sustainable development in Uganda.
About UNEP-WCMC Project:
National Environment Management Authority (NEMA) on behalf of
Government of Uganda is executing a 4-year Global Environment Facility/UN
Environment World Conservation Monitoring Centre (GEF/UNEP-WCMC) supported
Project called “Connect: Mainstreaming Biodiversity Information into the
heart of government decision making”. The development goal of the project
is to help achieve sustainable development by bringing biodiversity information
to the heart Government decision making using actionable biodiversity
information. The objective of the project is to ensure biodiversity is taken
into account in decision making across government sectors by improving
end-users’ access to and use of biodiversity information and embedding
biodiversity information within national development decision making processes.
Job Summary: The Project
Assistant (Finance and Administration) is responsible for day to day management
of the financial and administrative aspects of the project. S/he will report to
the National Project Manager.
Key Duties and
Responsibilities:  
  • Work with the National Project Manager to
    provide technical support to implementation of project activities at
    central and site level Maintain day-to-day management of financial
    operations of the project in accordance with established rules,
    regulations and relevant manuals Management and monitoring of the project
    budget, maintaining all relevant records;
  • Process payment requests to
    suppliers/vendors, advances to the responsible partners
  • Maintain project’s disbursement ledger and
    journal;
  • Prepare accurate financial reports,
    including monthly and quarterly disbursement reports and financial
    reports;
  • Presentation of information on the status
    of financial resources as required;
  • Provide full support to project
    evaluation, reviews and audit missions; Contribute to the preparation and
    implementation of progress reports Maintain project correspondence and
    lines of communication in accordance with established procedures Support
    the preparation of work plans
  • Provide logistical organization for field
    visits, workshops and meetings Maintain a proper filing system and office
    administration
  • Process payment requests to
    suppliers/vendors, advances to the responsible partners
  • Maintain project’s disbursement ledger and
    journal;
  • Prepare accurate financial reports,
    including monthly and quarterly disbursement reports and financial
    reports;
  • Presentation of information on the status
    of financial resources as required;
  • Offer full support to project evaluation,
    reviews and audit missions;
  • Actively contribute to the preparation and
    implementation of progress reports
  • Maintain project correspondence and lines
    of communication in accordance with established procedures
  • Support the preparation of work plans
  • Provide logistical organization for field
    visits, workshops and meetings
  • Maintain a proper filing system and office
    administration
Qualifications, Skills and
Experience:
  • The ideal candidate for the NEMA Project
    Assistant (Finance and Administration) job 
    opportunity should hold a Bachelor’s degree in finance, commerce,
    business administration;
  • Possession of a post graduate training in
    Finance and Accounting is an advantage;
  • Finance and/or Accounting Certifications
    like CPA, ACCA is an advantage.
  • A minimum of four (04) years working
    experience in Finance and Administration of which at least 02 (two) years
    should be in project/programme management
  • The incumbent anticipates client needs and
    addresses them promptly;
  • Proficient in software applications
    (Excel, Ms Word among others).
  • Working experience with the Government of
    Uganda-donor supported projects
  • Broad knowledge and understanding of
    accounting processes and procedures, and Financial Reporting;
  • Ability to handle a large volume of work
    under time constraints;
  • Anticipates client needs and addresses
    them promptly;
  • Computer literacy i.e. proficient in
    software applications (Excel, Ms Word among others).
  • Ability to communicate effectively to
    different stakeholders and organization
  • Ability to communicate effectively to
    different stakeholders and organizations
  • Demonstrates / Safeguards Ethics and
    Integrity and Acts as a team player and facilitates team work
  • Working experience with the Government of
    Uganda-donor supported projects
  • Broad knowledge and understanding of
    accounting processes and procedures, and Financial Reporting;
  • Ability to handle a large volume of work
    under time constraints;
How to Apply:
All suitably qualified and interested candidates should send their hand
written applications together with copies of certificates/ testimonials and
detailed curriculum vitae indicating three professional referees addressed to:-
The Executive Director,
National Environment Management Authority (NEMA),
NEMA House, Plot 17/19/21 Jinja Road,
P.O. Box 22255, Kampala. Uganda
Deadline: 7th July
2017
Note: The job title
applied for should be printed at the top left hand side of the envelope.
Applicants, who will not have heard from us by 11th July 2017,
should consider their applications unsuccessful.
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