UNEP-WCMC Project Assistant (Finance and Administration) Jobs - National Environment Management Authority (NEMA)

Organization: National Environment Management Authority (NEMA)
Project Name: Connect: Mainstreaming Biodiversity Information into the heart of government decision making
Funding Source: UN Environment World Conservation Monitoring Centre (UNEP-WCMC)
Duty Station: Kampala, Uganda
Reports to: National Project Manager
Job Ref: NEMA/ADV/EXT/05/2017

About Us:
The National Environment Management Authority (NEMA) was established under the National Environment Act Cap. 153 to promote and ensure sound environmental management practices for sustainable development in Uganda.

About UNEP-WCMC Project:
National Environment Management Authority (NEMA) on behalf of Government of Uganda is executing a 4-year Global Environment Facility/UN Environment World Conservation Monitoring Centre (GEF/UNEP-WCMC) supported Project called "Connect: Mainstreaming Biodiversity Information into the heart of government decision making". The development goal of the project is to help achieve sustainable development by bringing biodiversity information to the heart Government decision making using actionable biodiversity information. The objective of the project is to ensure biodiversity is taken into account in decision making across government sectors by improving end-users' access to and use of biodiversity information and embedding biodiversity information within national development decision making processes.

Job Summary: The Project Assistant (Finance and Administration) is responsible for day to day management of the financial and administrative aspects of the project. S/he will report to the National Project Manager.

Key Duties and Responsibilities:  
  • Work with the National Project Manager to provide technical support to implementation of project activities at central and site level Maintain day-to-day management of financial operations of the project in accordance with established rules, regulations and relevant manuals Management and monitoring of the project budget, maintaining all relevant records;
  • Process payment requests to suppliers/vendors, advances to the responsible partners
  • Maintain project's disbursement ledger and journal;
  • Prepare accurate financial reports, including monthly and quarterly disbursement reports and financial reports;
  • Presentation of information on the status of financial resources as required;
  • Provide full support to project evaluation, reviews and audit missions; Contribute to the preparation and implementation of progress reports Maintain project correspondence and lines of communication in accordance with established procedures Support the preparation of work plans
  • Provide logistical organization for field visits, workshops and meetings Maintain a proper filing system and office administration
  • Process payment requests to suppliers/vendors, advances to the responsible partners
  • Maintain project's disbursement ledger and journal;
  • Prepare accurate financial reports, including monthly and quarterly disbursement reports and financial reports;
  • Presentation of information on the status of financial resources as required;
  • Offer full support to project evaluation, reviews and audit missions;
  • Actively contribute to the preparation and implementation of progress reports
  • Maintain project correspondence and lines of communication in accordance with established procedures
  • Support the preparation of work plans
  • Provide logistical organization for field visits, workshops and meetings
  • Maintain a proper filing system and office administration

Qualifications, Skills and Experience:
  • The ideal candidate for the NEMA Project Assistant (Finance and Administration) job  opportunity should hold a Bachelor’s degree in finance, commerce, business administration;
  • Possession of a post graduate training in Finance and Accounting is an advantage;
  • Finance and/or Accounting Certifications like CPA, ACCA is an advantage.
  • A minimum of four (04) years working experience in Finance and Administration of which at least 02 (two) years should be in project/programme management
  • The incumbent anticipates client needs and addresses them promptly;
  • Proficient in software applications (Excel, Ms Word among others).
  • Working experience with the Government of Uganda-donor supported projects
  • Broad knowledge and understanding of accounting processes and procedures, and Financial Reporting;
  • Ability to handle a large volume of work under time constraints;
  • Anticipates client needs and addresses them promptly;
  • Computer literacy i.e. proficient in software applications (Excel, Ms Word among others).
  • Ability to communicate effectively to different stakeholders and organization
  • Ability to communicate effectively to different stakeholders and organizations
  • Demonstrates / Safeguards Ethics and Integrity and Acts as a team player and facilitates team work
  • Working experience with the Government of Uganda-donor supported projects
  • Broad knowledge and understanding of accounting processes and procedures, and Financial Reporting;
  • Ability to handle a large volume of work under time constraints;

How to Apply:
All suitably qualified and interested candidates should send their hand written applications together with copies of certificates/ testimonials and detailed curriculum vitae indicating three professional referees addressed to:-

The Executive Director,
National Environment Management Authority (NEMA),
NEMA House, Plot 17/19/21 Jinja Road,
P.O. Box 22255, Kampala. Uganda

Deadline: 7th July 2017

Note: The job title applied for should be printed at the top left hand side of the envelope. Applicants, who will not have heard from us by 11th July 2017, should consider their applications unsuccessful.

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