UNDP Project Manager Jobs - Office of the Prime Minister (OPM)

Job Title:     Project Manager
Organization: Office of the Prime Minister (OPM)
Funding Source: United Nations Development Programme (UNDP)
Duty Station: Kampala, Uganda
Reports to: Commissioner DP&M

About US:
Office of the Prime Minister with support from the United Nations Development Programme (UNDP) is implementing a Project on strengthening Community Resilience to Climate Change and Disaster Risks in Uganda, in cooperation with key government ministries and departments. Given Uganda’s high vulnerability to natural and human-induced disasters, the project will contribute to adaptation, transformation and resilience building by reducing vulnerability to climate and disaster risk, through provision of integrated and mutually reinforcing upstream and downstream support to address four bottlenecks, namely; a) gaps in policies and legal frameworks required to integrate and provide funding for climate change response and disaster risk reduction; b) gaps in capacities to implement climate change resilience and disaster risk reduction in an inclusive and coordinated manner, with guaranteed effectiveness and efficiency; c) weak capacities for adoption and adaptation of emerging technologies and methods for low carbon emission and climate change resilience; and d) weak public response to climate and disaster risk.

Key Duties and Responsibilities:  
  • Prepares project annual work plans and review reports for consideration by the Project Board and Project Assurance. In preparing the project annual review report, the project manager will ensure that successes, challenges, lessons learnt and best practices are documented and incorporated;
  • The jobholder prepares project quarterly work plans and progress reports (progress against planned activities and budget) and submit to the Project Board;
  • Mobilizes personnel, goods and services to initiate activities, including drafting TORs and work specifications; and overseeing all contractors’ work;
  • Prepares procurement plans and ensures procurement requirements are executed in time;
  • Manages requests for the provision of financial resources by UNDP, using advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures) and /or Government of Uganda financial tools;
  • Implements and monitors the activities of the project against the approved annual work plan and established quality criteria;
  • Keenly monitors events as determined in the project monitoring schedule and communication plan, and update the plan as required;
  • Regularly monitors financial resources and accounting to ensure accuracy, reliability of financial reports and proper management of funds consistent with GoU and UNDP requirements and budget planning control systems;
  • Prepares and submits financial reports to OPM and UNDP on a quarterly basis;
  • Manages and monitors the project risks as initially identified in the Project Brief appraised by the External Project Appraisal Committee (E-PAC), submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log; and
  • Updates the Atlas Project Management module if external access is made available.
  • Prepares Final Project Review Reports to be submitted to the Project Board and the Outcome Board;
  • Identifies follows-on actions and submits them for consideration to the Project Board;
  • Manages the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries;
  • Prepares final CDR/FACE for signature by UNDP and OPM.
  • Performs any other duties as assigned from time to time.

Qualifications, Skills and Experience: 
  • The applicant should preferably hold a Master’s degree in one of the following areas; Public Administration or Management; Environment management, Social Development Studies; Climate change and Disaster Risk Reduction;
  • Possession of Post graduate qualification in Project Planning and Management; Monitoring and Evaluation; Procurement and Supplies Management; is an added advantage;
  • A minimum of seven years of related working experience 3 of which should be at senior level in government or international level in a developing country will be preferred;
  • Exceptional communication, interpersonal and presentation skills and organizational skills;
  • Ability to coordinate activities involving a large contingent of professional consultants drawn around the country and/or internationally;
  • Strategic planning and results-oriented management profile with strong reporting and financial management skills
  • Previous experience with government-donor funded projects, especially with UNDP supported projects will be an added advantage.
  • Ability to work independently and under pressure.
  • Experience in project management will be valuable.

Personal Competencies:
Corporate Competencies:
  • Demonstrates integrity by modelling the Government of Uganda’s values and ethical standards
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism
Functional Competencies:
  • Promotes innovation and knowledge management in the project and a learning environment in the office through leadership and personal example
  • In-depth practical knowledge of inter-disciplinary development issues
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
  • Seeks and applies knowledge, information, and best practices from within and outside of the project
Development and Operational Effectiveness:
  • Ability to lead strategic planning, change processes, results-based management and reporting
  • Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects
  • Ability to apply development theory to the specific project context to identify creative, practical approaches to overcome challenging situations
  • Ability to manage for results: translates strategic aims into achievable plans, with established priorities, monitors them, making periodic adjustments as required.
Management and Leadership:
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates openness to change and ability to manage complexities
  • Ability to lead effectively, mentoring as well as conflict resolution skills
  • Demonstrates outstanding communication skills oral and written communication skills
  • Negotiation skills: capacity to work with diverse partners including Government, donors and civil society;
  • Remains calm, in control and good humoured even under pressure
  • Proven networking, team-building, organizational and communication skills

How to Apply:
All candidates should submit their applications to the Human Resource Office, 3rd Floor OPM Block, Apollo Kaggwa Road.

Deadline: 30th June 2017

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