UN Procurement Officer Jobs – United Nations World Food Programme (WFP)

Job Title:              Procurement Officer
Organization: United Nations
World Food Programme (WFP)
Duty Station: Kampala,
Uganda
Position Grade: SC8
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Procurement
Officer will support the United Nations World Food Programme Officer in the
procurement of both food and non-food items through collection, analyses and
reporting to maximise efficiency of procurement operations and activities.
Key Duties and
Responsibilities:  
  • Support procurement programs and
    operational activities, (e.g. issue tenders, evaluate offers and
    negotiate/award contracts), following standard processes and contributing
    to successful procurement of food and non-food commodities or services.
  • Actively contribute to analysis of data to
    provide recommendations for process improvement.
  • The incumbent will also collate data and
    contribute to preparation of accurate and timely reports of procurement
    activities, to contribute to a WFP wide view that enables informed
    decision making and consistency of information presented to stakeholders,
    leading to performance optimization.
  • Support auditing of procurement activities
    by collating the necessary information for recommendations to be responded
    to appropriately to ensure conformity with compliance rules.
  • Work closely with internal counterparts to
    align procurement activities with wider programmes and ensure a coherent
    approach to meeting food assistance needs.
  • Support training of subordinate staff to
    take a strategic and proactive approach to the procurement of food and
    non-food commodities and services, for example designing and reviewing
    training materials.
  • Guide and supervise a limited number of
    more junior staff, acting as a point of referral and supporting them with
    simple analysis and queries.
  • Follow standard emergency preparedness
    practices to ensure WFP is able to quickly respond and deploy food and
    needed resources to affected areas at the onset of the crisis.
  • Act in an assigned emergency response
    capacity as required to meet emergency food assistance needs.
  • Establish and manage small contracts/
    portions of larger contracts that enhance the value WFP obtains from its
    engagements (e.g., cost, efficiency, quality).
  • Collect, collate and report records
    relating to ethics and compliance to assist in the analysis of audit
    findings
  • Perform any other duties as deemed
    necessary.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UN World Food Programme (WFP) Procurement Officer job opportunity should
    hold an advanced University degree in Food Science and Technology,
    Agriculture, Procurement, Economics, Commerce, Business Administration or
    other relevant field, or First University degree with an additional
    relevant professional training and work experience.
  • Previous experience in handling routine
    transactions/ purchase of commodities/goods/services, developing timelines
    and cost reports for suppliers (e.g. retailers, wholesalers and traders)
    with a demonstrated experience in coordinating procurement processes with
    other units/ teams.
  • Proficiency in written and spoken English
    language level C.
  • Previous exposure and experience handling
    routine transactions/ purchase of commodities/goods/services.
  • Prior experience developing timelines and
    cost reports for suppliers (e.g. retailers, wholesalers and traders).
  • Significant experience in coordinating
    procurement processes with other units/ teams (e.g., logistics, ICT,
    Administration).
Functional Capabilities
  • Tendering & Contracting:
    Demonstrates ability to establish and manage small contracts/ portions of
    larger contracts that enhance the value WFP obtains from its engagements
    (e.g., cost, efficiency, quality).
  • Vendor Management: Demonstrates
    working knowledge and understanding of the supplier network and business
    needs to effectively select vendors that meet the selection criteria.
  • Commodity/Product/Service Intelligence:
    Selects appropriate products and/or services in own area based on a basic
    understanding of sources, country requirements, and public procurement
    principles/practices.
  • Systems & Reporting:
    Demonstrates strong understanding of procurement systems, Corporate
    operating System and tools to conduct range of analyses and generate
    reports to drive decision making.
  • Ethics & Compliance:
    Demonstrates ability to collect, collate and report records relating to
    ethics and compliance to assist in the analysis of audit findings.
4Ps Core Organisational
Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the
    Strategic Objectives:
    Understands WFP’s Strategic Objectives
    and the link to own work objectives.
  • Be a force for positive change:
    Flexibly adapts individual contributions to accommodate changes in
    direction from supervisors and internal/external changes (such as evolving
    needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our
    team:
    Recognizes and shares with team members the ways in
    which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday
    actions:
    Sets own goals in alignment with WFP’s overall
    operations, and is able to communicate this link to others.
People:
  • Look for ways to strengthen people’s
    skills:
    Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an inclusive culture:
    Participates
    in open dialogue, and values the diverse opinion
    of others, regardless of background, culture, experience, or country
    assignment.
  • Be a coach & provide
    constructive feedback:
    Proactively seeks feedback and coaching
    to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit:
    Participates in accomplishing team activities and goals in the face of
    challenging circumstances.
Performance:
  • Encourage innovation & creative
    solutions:
    Shows willingness to explore and experiment with
    new ideas and approaches in own work.
  • Focus on getting results:
    Consistently delivers results within individual scope of work on time, on
    budget and without errors.
  • Make commitments and make good on
    commitments:
    Commits to upholding individual accountabilities
    and responsibilities in the face of ever-changing country or functional
    priorities.
  • Be Decisive: Makes
    rational decisions about individual activities when faced with uncertain
    circumstances, including in times of ambiguity regarding information or
    manager direction.
Partnership:
  • Connect and share across WFP units:
    Seeks to understand and adapt to internal or cross-unit teams’ priorities
    and preferred working styles.
  • Build strong external partnerships:
    Demonstrates ability to understand and appropriately respond to and/or
    escalate needs of external partners.
  • Be politically agile & adaptable:
    Portrays an informed and professional demeanor      toward internal and external
    partners and stakeholders.
  • Be clear about the value WFP brings
    to partnerships:
    Provides operational support on analyses and
    assessments that quantifies and demonstrates WFP’s unique value as a
    partner.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 8th June 2017

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