UN Procurement Assistant Job Opportunities – United Nations World Food Programme (WFP)



Job Title:              Procurement Assistant
Organization: United Nations
World Food Programme (WFP)
Duty Station: Kampala,
Uganda
Reports to: Head of
Procurement.
Position Grade: SC5
About US:
The UN World Food Programme (WFP) is the United Nations frontline agency
against world hunger. It is the largest and longest serving humanitarian agency
in Uganda. . Currently WFP focuses on three priority areas: Saving lives in
Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Procurement
Assistant will provide support to the unit in managing the Procurement of
non-food items. The incumbent is responsible for the completion of a range of
procurement processes and activities requiring some interpretation of standard
guidelines/practices. The incumbent is able to recommend straightforward
courses of action to staff, and may allocate tasks and technically support
other staff.
Key Duties and
Responsibilities:  
  • The incumbent will perform administrative
    procurement activities in a timely and efficient manner, to support
    Professional staff in the acquisition of goods and services for efficient
    field operations.
  • Compile data, prepare and distribute
    documents, to support successful procurement programs and operational
    activities, (e.g. issue tenders, evaluate offers and negotiate/award
    contracts), ensuring standard processes are followed.
  • The incumbent will also review, record and
    prioritise purchasing requests, ensuring all supporting documentation is
    received, and funding is available, in order to enable the procurement of
    goods and services.
  • Coordinate and monitor the delivery of
    procurement requisitions, verifying receipt and inspection of
    deliverables, and performing follow up actions to ensure supplies reach CO
    and field operations.
  • Research, collate and present information
    in standard formats, to enable informed decision making and consistency of
    information presented to the stakeholders.
  • Update, manage and maintain relevant
    databases and records, to ensure the information is accurate, organised,
    and available for others to access, and supports reporting requirements.
  • Work closely with internal counterparts to
    support the alignment of procurement activities with wider programmes and
    ensure a coherent approach to meeting food assistance needs.
  • Offer timely technical support and/or
    allocate work to other support staff, in order to assist them in completing
    standard tasks to agreed standards and deadlines.
  • Follow standard emergency preparedness
    practices to support WFP to quickly respond and deploy food and needed
    resources to affected areas at the onset of the crisis.
  • Perform any other duties as deemed
    necessary.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UN World Food Programme (WFP) Procurement Assistant job opportunity should
    hold a University Degree in Procurement, Logistics, Supply Chain, Finance,
    Business Studies, and Economics?
  • At least four years’ experience in
    Procurement, Logistics, or Supply Chain?
  • Previous exposure and experience in
    Procurement/Logistics work routines and methods in order to complete
    processes?
  • Prior experience on procurement activities
    is desired
  • Previous experience conducting analyses
    and developing reports is an added advantage
  • Previous exposure and experience working
    with suppliers or other third party on day to day basis is desired
Functional Capabilities:
  • Tendering and Contracting:
    Displays basic understanding of processes to support the
    contracting/tendering implementation at WFP by collecting necessary
    information.
  • Vendor Management: Leverages
    basic understanding of business needs to define vendor requirements and
    selection criteria.
  • Commodity and Product/Service
    Intelligence:
    Appropriately handles products/services based on an
    understanding of sources, technologies, properties, and public procurement
    principles/practices.
  • Systems & Reporting:
    Utilizes basic understanding of data sources, procurement systems,
    Corporate Operating System and processes to execute daily tasks.
  • Ethics and Compliance:
    Maintains accurate records of activities in line with compliance standards
    to increase ease of response to basic audit queries.
4Ps Core Organisational
Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the
    Strategic Objectives:
    Understands WFP’s Strategic Objectives
    and the link to own work objectives.
  • Be a force for positive change:
    Flexibly adapts individual contributions to accommodate changes in
    direction from supervisors and internal/external changes (such as evolving
    needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our
    team:
    Recognizes and shares with team members the ways in
    which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday
    actions:
    Sets own goals in alignment with WFP’s overall
    operations, and is able to communicate this link to others.
People:
  • Look for ways to strengthen people’s
    skills:
    Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an inclusive culture:
    Participates
    in open dialogue, and values the diverse opinion of
    others, regardless of background, culture, experience, or country
    assignment.
  • Be a coach & provide
    constructive feedback:
    Proactively seeks feedback and coaching
    to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit:
    Participates in accomplishing team activities and goals in the face of
    challenging circumstances.
Performance:
  • Encourage innovation & creative
    solutions:
    Shows willingness to explore and experiment with
    new ideas and approaches in own work.
  • Focus on getting results:
    Consistently delivers results within individual scope of work on time, on
    budget and without errors.
  • Make commitments and make good on
    commitments:
    Commits to upholding individual accountabilities
    and responsibilities in the face of ever-changing country or functional
    priorities.
  • Be Decisive: Makes
    rational decisions about individual activities when faced with uncertain
    circumstances, including in times of ambiguity regarding information or
    manager direction.
Partnership:
  • Connect and share across WFP units:
    Seeks to understand and adapt to internal or cross-unit teams’ priorities
    and preferred working styles.
  • Build strong external partnerships:
    Demonstrates ability to understand and appropriately respond to and/or
    escalate needs of external partners.
  • Be politically agile &
    adaptable:
    Portrays an informed and professional demeanor      toward internal and external
    partners and stakeholders.
  • Be clear about the value WFP brings
    to partnerships:
    Provides operational support on analyses and
    assessments that quantifies and demonstrates WFP’s unique value as a
    partner.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 8th June 2017

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