02 June 2017

UN Admin Jobs - Personal Assistant to the Representative at United Nations Population Fund (UNFPA)

Organization: United Nations Population Fund (UNFPA)
Duty Station: Kampala, Uganda
Job ID: 10124
Grade Level: G-6
Reports to: Representative

About UNFPA:
UNFPA, the United Nations Population Fund, is the lead UN agency for delivering a world where every pregnancy is wanted, every birth is safe, and every young person's potential is fulfilled. UNFPA expands the possibilities for women and young people to lead healthy and productive lives. Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.

Key Duties and Responsibilities:  Under direct supervision of the Representative, the Personal Assistant to the Representative (PA to the Rep.) will:
  • Offer support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
  • Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
  • The jobholder prepares and maintains records documents and control plans for the monitoring of administrative and financial function of the office of the Representative
  • Manage the schedule and work program of the Representative, including official receptions Keeps Representative informed by providing relevant information, reports or status updates
  • Maintain telephone and address directory of all stakeholders, particularly frequently called persons.
  • Tasked with organizing meetings for Representative; initiates and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings.
  • Maintain filing system for office of the Representative in accordance with established classification system
  • Draft routine correspondence
  • Act in accordance with the Standards of Conduct for the International Civil Service
  • Demonstrate loyalty and commitment to the aims, principles and purposes of the UN system and UNFPA
  • Perform other administrative and logistical support duties as required

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNFPA Personal Assistant to the Representative job opportunity should hold a University Degree or equivalent
  • A minimum of six years relevant experience in an international organization.
  • The jobholder should have broad knowledge in the use of all relevant computer software applications.
  • Fluency in English. 
Personal Competencies:
Functional Competencies:
  • Business Acumen
  • Client orientation
  • Implementing management systems
Core Competencies:
  • Values: Integrity/Commitment to mandate, Knowledge sharing/Continuous learning, Valuing diversity
  • Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making, Embrace cultural diversity, Embrace change
  • Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self management

N.B: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

How to Apply:
All interested applicants who wish to join the United Nations Population Fund (UNFPA) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.


Deadline: 12th June 2017


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