Programme Coordinator Charity Jobs – African Prisons Project (APP)

Job Title:        Programme Coordinator
Organisation: African
Prisons Project (APP)
Duty Station: Kampala,
Uganda
Reports to: Country Director
About US:
The African Prisons Project is an international non-profit organization
that works to restore dignity and hope to prisoners across Africa. APP works
holistically to change the way that criminal justice issues are addressed in
the countries in which we work and empower prisoners to drive positive change.
We work with Prison Service leaders who wish to develop services and policies
in line with our mission and welcome our support. We pursue these changes in a
two pronged approach. Firstly, by focusing on rising stars and senior
management of the prison services, providing them with the skills needed to reform
and improve prison systems. Secondly, by providing scholarships and training to
prisoners and prisons staff pursuing legal degrees or diplomas through distance
learning programmes, to support them act as educators and legal advisers to
prisoners and to then take this knowledge of the law to the poorest communities
upon release.
Job Summary: The Programme
Coordinator will assist the Country Director in the programme management and
strategy delivery of APP’s thematic areas of Health, Life Skills, Access to
Justice and Leadership providing leadership and direction to the programme
leads in the above areas.
Key Duties and
Responsibilities:  
  • Manage all programme operations in Uganda,
    compliance and make appropriate improvements including line manage the Programme
    Coordinators in accordance to APP’s policies and procedures.
  • Actively contribute to the Line management
    of staff within the programme areas.
  • Generating new project ideas and
    fundraising for new programme areas
  • Quality control of programme activities
    including M&E implementation across all programmes.
  • Responsible for grants and financial
    planning, management and reporting in all programme areas working with
    programme leads.
  • Actively contribute to SMT providing
    programme and risk management information as well as delivering on the
    programmes work plan and budget.
Program Operations:
  • Lead APP’s program design, proposal
    development and reporting for current and future projects ensuring the
    implementation of the programmatic strategies, technical quality assurance
    and best practices are recorded, captured and reported.
  • Ensure that programmes comply with donor
    and APP administrative and reporting requirements.
  • Work in liaison with the UK office sharing
    program design, implementation and reporting functions are completed in
    accordance with deadlines and undertake report editing where necessary.
  • Provide support in drawing up plans,
    proposals, and budgets for new projects and extensions of projects
    ensuring that they are informed by needs assessments prior to fundraising.
  • Support the CD in identifying new areas of
    need and potential areas for project development and donor funding in
    Uganda.
  • Ensure regular communications are
    maintained between the field sites and Head Quarters in Kampala.
  • Travel to the project in country as per
    APP’s needs.
  • Ensure that upcountry programme
    operational procedures are complied with and updating of field level
    procedures as required.
  • Ensure that security for upcountry staff
    is ensured and field site security guidelines are reviewed at least
    quarterly as well as all security incidents are appropriately recorded and
    reported by project /programme managers.
  • Notify the country director of any
    increases outbreaks of insecurity, health disease or other significant
    event in the fields and advise on specific actions that should be taken
    including monitoring of changes to security which will affect programme
    and donor environment.
  • Lead in designing donor visits.
  • Support team members professionally and
    monitor and support stress management.
Line Management:
  • Provide advice and assistance to Programme
    Managers regarding their budgets on project spending and budgeting where
    necessary
  • Maintain good team communication, engender
    good team dynamics and take remedial action when problems occur
  • Carry out appraisals according to APP’s
    Human Resource procedures for programme staff
  • Work closely with CD, ensure all new team
    members are adequately briefed on arrival in the field, and departing team
    members are debriefed post field activity.
  • Work with CD to maintain up-to-date job
    descriptions for programme staff and prepare and maintain job descriptions
    for all staff where appropriate.
  • Tasked with the recruitment of programme
    staff.
  • Ensure with HR/Admin that staff leave
    requests are processed and HR files regularly updated.
  • Ensure procedural compliance for staff
    movements, ensuring all relevant parties are informed in a timely fashion.
Organisational Representation:
  • Represent the Country Director in his
    absence as delegated
  • Communicate effectively APP’s vision to a
    broad range of entities such as governments, NGOs, donors and other
    partners.
  • Build and cultivate collaborative
    implementation partnerships at field levels, managing partner formation,
    maintenance and compliance with contractual agreements.
  • Research and identify potential donors and
    partners in programme areas
Qualifications, Skills and
Experience:
  • The applicant for the African Prisons
    Project (APP) Programme Coordinator career opportunity should preferably
    hold a relevant Bachelor’s degree with post graduate qualifications
    ideally in law, health and Life Skills or development related discipline.
  • Substantial programme leadership and
    management experience in a complex organization ideally NGO.
  • Previous experience of managing a major
    donor funded project.
  • Qualifications in project management and
    or programme management with direct relevant experience and tools as well
    as proposal drafting and report drafting.
  • Good leadership/mentorship skills
  • Willingness to work in resource-limited
    settings
  • Excellent communication skills, with
    excellent written and spoken English
  • Good proven problem solving and
    organisational skills
  • High degree of flexibility and the ability
    to remain calm under pressure
  • Previous experience of conducting needs
    assessments and project development
  • Previous experience in managing people or
    teams.
  • Ability to work under stressful conditions
    in an isolated area with basic living conditions
  • Good team-worker and able to live and work
    closely with a small team
  • Previous experience of establishing strong
    working relationships with colleagues from different functions and
    cultures
  • Experience of a flexible approach to
    managing and prioritising a high workload and multiple tasks in a fast
    paced environment with tight deadlines
  • Confident and proficient in the use of MS
    Office packages
  • Ability and willingness to undertake
    frequent travel to field sites
  • Broad knowledge and understanding of and
    commitment to APP’s mission and values
  • Good Planning and Time Management: able to
    prioritise tasks, manage time and tight schedules, work effectively under
    pressure, and assist direct reports with prioritization of tasks and
    meeting deadlines.
How to Apply:
All suitably qualified and interested applicants should send their
applications with a cover letter and an updated CV as a single document of not
more than 5 pages via E-mail to careers.ug@africanprisons.org or hand deliver
to: African Prisons Project, Plot Plot 237, Zone 4 Mutungo – Biina, Kampala –
Uganda.
Deadline: 18th June,
2017 by 5pm
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