Manager, Administration/Operations Employment Opportunity – BRAC International

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda, Management Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Uncategorized
Organisation: BRAC
International
Duty Station: Kampala,
Uganda
Reports to: Project Manager,
TUP
About US:
BRAC International is one of the world’s largest Non-Governmental
Development Organizations, working in a number of countries in Africa and Asia
on poverty alleviation Programs, is registered in Uganda as BRAC Uganda. The
organization implements integrated development approach combining Education,
Health, Agriculture, Livestock, Adolescent Empowerment and Microfinance.
Key Duties and
Responsibilities:  
Procurement:
  • Ensure procurement management with BRAC
    efficiency by planning and implementing of procurement guideline, ensuring
    value for money and quality of goods/materials and managing the
    procurement plan and committee for the organisation.
  • Tasked with the supervision of day-to-day
    purchase and procurement of goods and service.
  • Supervise submission of invoices received
    for goods delivered/services rendered to Finance department after
    verification along with supporting documents.
Logistics:
  • Maintain supply chain with BRAC efficiency
    by planning and implementing office systems, layouts, and equipment.
  • Supervise overall logistics operation i.e.
    power management, travel management, store and inventory management.
  • Supervise and manage day-to-day fleet
    operation, disposal and records.
General Office Administration:
  • Supervise day to day office management and
    case by case trouble shooting in terms of administration.
  • Maintain BRAC services by organizing
    office operations and procedures; controlling correspondence; reviewing
    and approving supply requisitions; assigning and monitoring clerical
    functions.
  • Keep management informed by reviewing and
    analyzing special reports; summarizing information; identifying trends and
    relevant factors.
  • Maintain networks and communication to
    establish professional societies in relation to administration.
  • Prepare, modify and amend institutional
    contracts, lease contracts, rental agreement, fuel and vehicle contracts,
    case reports etc. with regard to main and field offices
  • Deal with Government and other
    stakeholders in relation to administration.
Security: Provide support to the Security manager on security
issues, taking measures to introduce and implement policy and procedures,
keeping updated with internal and external stakeholders regarding the security
of the organisation.
Maintenance: Supervise and guide on maintenance of both BRAC
offices and residence and taking initiative to solve the maintenance issues when
they arise.
Staff Management: Result orientated staff management by
supervision, work delegation, trouble shooting, motivation, capacity building
and contributing to team effort by accomplishing related results.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Manager,
    Administration/Operations job opportunity should hold a Bachelor’s degree
    in Management and Administration. A Masters in Management is an added
    advantage.
  • A minimum of five years’ experience in a
    similar position.
  • Excellent communication skills, liaison
    and coordination skills.
  • Ability to supervise, motivate, delegate
    and contribute to team efforts.
  • Good report writing and analytical skills.
  • Strong organization, coordination &
    networking skills.
  • Pro-active issues management skills and
    decision making abilities.
How to Apply:
All suitably qualified and interested candidates should send their
application letters, Curriculum Vitae not scanned (including bio-data such as:
Date of birth, Education qualification, language proficiency, work experience
and at least three professional referees in Ms. Office Word Document) and all
scanned copies of academic /other supporting documents. They should all be
merged into one PDF file. In total, there must only be two attachments sent to
hrd.uganda@brac.net.
Deadline: 20th June
2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs