05 June 2017

Grants Coordinator NGO Careers - VSO

Job Title:         Grants Coordinator
Organization: VSO
Duty Station: Gulu, Uganda
Reports to: Finance Manager
About VSO:
VSO is the world’s leading independent international development organisation that works through volunteers to fight poverty in developing countries. Our high-impact approach brings people together to share skills, build capabilities, promote international understanding and action to change lives and make the world a fairer place.

Job Summary: The Grants Coordinator will lead and ensure quality management (development, delivery and closure) of all grants in VSO Uganda (VSOU) Programmes

Key Duties and Responsibilities:  
Grants Development:
  • Ensure that VSOU has a robust and updated grants management system.
  • Works in liaison with programmes staff to prepare fully costed budgets in new grants in accordance with donor guidelines and in VSO budget format (Proposal Total Cost - PTC) while applying VSO finance and costing policies.
  • Work in close collaboration with Finance Manager to ensure new budgets align with country budget plans
Grants Implementation:
  • Ensure all new projects have appropriate budget codes with robust grants documentation in both soft and hard copy in line with VSO grants management system. 
  • Ensure all new grants have Grants Compliance System that allows to monitor and adhere to donor requirements in close coordination with programmes team. 
  • Ensure that every project-cycle has a grants compliance monitoring approach easily understood by the users.
  • Work in close coordination with sub-grants officers and programme staff to effectively manage donor and VSO compliance in every project/grant.
  • Lead partners’ capacity building on quality grants management.
  • Prepare good quality finance reports for all donors as per donor requirement
  • Assist the Finance manager in annual /quarterly budget re-forecasts preparations.
  • Produce timely monthly management reports for each project and work with programme staff to ensure accuracy.
  • Support the Programme managers in the preparation of monthly grant management meetings.
Financial Management:
  • Ensure that relevant internal controls as per the donor requirements and VSO finance manual, are adhered to.
  • Support Finance manager in training the other finance and programme staff on SUN 5 reporting technology and donor regulations.
  • Provide technical support to the Finance manager during all finance audits.
People Management:
  • Technically manage all sub-grants officers for solid sub-grants budget implementation and delivery of partner accountabilities and data into the reporting system to ensure completeness and accuracy in finance reporting, in close coordination with the programmes team.
  • Manage staff learning & development priorities in line with programme strategy and people first principles.
  • Work in close coordination with programme, HR, operations and finance to ensure that grant learnings are generated and used well in programme design. 
  • Deputise for the Finance manager in terms of budget and grant management when required.

Qualifications, Skills and Experience: 
  • The applicant should be a Qualified Accountant with a related degree
  • A minimum of four years’ experience of financial planning and sub grant accounting. Experience of financial reporting, measurement and analysis.
  • At least three years’ experience working in a multi-funded international development organisation.
  • Good technical accounting skills. 
  • Previous experience of rules and regulations for non-profit organisations. Knowledge of donor financial reporting and donor procurement procedures.
  • Experience of working in multiple foreign currencies and understanding of foreign exchange hedging.
  • Financial and Information Technology Systems - Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, SUN Accounts system preferred.
  • Communication and Influencing Skills - Good written and verbal communication skills - able to listen, present, discuss, report, put views forward, negotiate with confidence.  Sensitivity to cultural and language differences, able to interact with people at all levels of the organisation. Able to work with others in a consultative way.Ability to withstand and resolve conflict. Effective negotiating professional solutions. Commitment to VSO’s work and values
  • Decision Making and planning – Professional judgement and discernment. Capacity for inquiry, research, logical and analytical thinking, powers of reasoning and critical analysis. Experience of decision modelling.
  • Risk Management - Experience of identifying, analysing and mitigating financial risks.
  • Planning and Organisation – Able to prioritise within restricted resources to tight deadlines. Able to anticipate and adapt to change. Strong attention to detail.  Ability to work independently with minimal supervision. Self-motivated to set initiatives and self-learn.

How to Apply:
All suitably qualified and interested candidates are encouraged to apply online by clicking on the web link below.

Deadline: 14th June, 2017

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