13 June 2017

Grants & Compliance Officer Non-profit Careers - Most At Risk Populations (MARPs) Network

Job Title:        Grants & Compliance Officer
Organisation: Most At Risk Populations (MARPs) Network
Duty Station: Kampala, Uganda
Reports to: Finance and Grants Team Leader

About US:
The Most At Risk Populations (MARPs) Network is a not-for-profit Non-Governmental Organization (NGO) whose purpose is “to serve as a platform for MARPs voices through facilitating coordinated response at national level in Uganda.”

Job Summary: The Grants & Compliance Officer will work in collaboration with other functional units for effective grants and contracts management. The role will support Local Implementing Partners on sub-grant management and compliance. The role will also conduct and support daily grants compliance operations of MARPs Network Ltd (MNL) as whole. This will comprise setting up compliance monitoring systems; producing compliance reports; capacity building of Local Implementing Partners with grants and compliance roles; financial and risk monitoring; ensuring compliance with MNL policies and donor requirements.

Key Duties and Responsibilities:  
  • The jobholder will prepare and review budgets ensuring high quality standards and optimum cost recovery in alignment with organizational and donor requirements.
  • Under the guidance of the Finance & Grants Manager communicate with donors account managers to help resolve specific problems or respond to donor information requests.
  • Offer timely technical assistance to implementing partners in implementation and management of the grant cycles, budgeting, financial reporting and donor compliance
  • Timely follow up of periodic partners’ fund requests and submission to Finance and Grants Manage
  • Assist the project teams in planning and executing partner training and capacity building on donor rules and regulations, financial reporting and procurement guidelines
  • Support to ensure partner sub-grants are disbursed and accounted for in line with contractual requirements
  • Periodically review internal controls and policies of Implementing Partners and advice on strengthening and transaction verification through monitoring reports & transaction analysis.
  • Provide technical support to ensure effective income tracking including cash flow, pre-financing, timely and accurate payment requests and tracking outstanding amounts due from donors.
  • Support contract management capacity development through inception workshops, coaching, mentoring, online training and other support as required
  • Regular monitoring and management reports against key indicators, taking appropriate action where necessary including flagging risks for appropriate management action.
  • Guidance on and review of narrative and financial reports to ensure quality assurance before submission to donors.
  • Ensure accuracy in partners’ accounting and financial reporting. Proper budget allocation of expenses, reasonability of expenses and allow ability per donor regulations
  • Technical guidance and support in preparing for and managing donor audits including liaison with auditors and negotiating contested findings where appropriate.
  • Managing the financial archiving procedures to ensure all required expenditure support documentation is properly maintained and availed when required
  • Carry out and document regular grantee site visits to ensure that pre-ward conditions are addressed and implemented by grantees within the period specified in the grant agreement
  • Co-ordinate the VAT claiming process for grantees and ensure that timely reimbursements are received

Qualifications, Skills and Experience:
  • The ideal candidate for the Grants & Compliance Officer job placement should hold an Undergraduate degree and/or professional qualification in Accounting, Finance, Business Studies, Auditing or related field
  • Possession of CPA or ACCA and post graduate qualification are added advantages
  • Prior experience of managing grants/contracts from institutional donors
  • Ability to supervise partner organisations and oversee compliance project function in regard to project agreement to ensure adherence to the rules and regulations.
  • Ability to provide clear guidance on donor policies and procedures to other staff
  • Previous experience of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools
  • Strong financial skills encompassing proposal budgeting, income tracking, budget monitoring and financial reporting
  • English Language proficiency
  • Team work abilities
  • Good report writing skills
  • Keen attention to detail

How to Apply:
All suitably qualified and interested candidates should send their applications, copies of academic and employment record documents and CVs / resumes to:

The Human Resource Office,
Most At Risk Populations (MARPs) Network Secretariat,
Plot 81, Bukoto Street-Kamwokya,
P.O. Box 3803, Kampala

 Or e-mail to: info@marps.net copy amubiru@marps.net;

Deadline: 15th June, 2017 by 5:00pm

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