Fresher Team Assistant Jobs – World Bank

Job Title:           Team Assistant
Organization: World Bank
Duty Station: Kampala,
Uganda
Reports to: Executive
Assistant
Job #: 171284
About World Bank:
The World Bank Group is one of the world’s largest sources of funding
and knowledge for developing countries. It uses financial resources and
extensive experience to help our client countries to reduce poverty, increase
economic growth, and improve quality of life. To ensure that countries can
access the best global expertise and help generate cutting-edge knowledge, the
World Bank Group is constantly seeking to improve the way it works. Key
priorities include delivering measurable results, promoting openness and
transparency in development, and improving access to development information
and data.
Job Summary: The Team
Assistant will provide the World Bank Country Office in Kampala, Uganda with
administrative and client support to the Operational Staff. The job implies
frequent interaction with other institutional units, staff in other locations
(locally and internationally), Government officials, consultants and external
organizations.
Key Duties and
Responsibilities: 
The Team
Assistant’s duties and accountabilities include, but are not limited to, the
following:
Operational and administrative support:
  • Use desktop processing skills to produce
    complex texts, reports, presentations, charts, figures, graphs, etc.,
    according to World Bank format and distribution.
  • Collect and input data provided by Task
    Team Leaders into the central database, including processing new project
    status reports.
  • Stay abreast of the Organization’s
    directives and ensure effective processing of all project documents.
  • The Team Assistant will draft
    correspondence (standard letters, memos, faxes, etc.) conforming to the
    Organization’s regional standards, using proper grammar, punctuation and
    style and proofread materials;
  • Draft minutes of meetings and provide
    assistance in editing large documents.
  • Maintain up-to-date unit project files
    (both paper and electronic) and retrieve data from various sources and
    compile these for use by the Country Manager and/or the Country Management
    Unit (CMU).
Information Management and Client interaction:
  • Answer internal and external queries on
    the assigned portfolio or, as necessary, take accurate and comprehensive
    telephone messages, and route them to appropriate persons to handle.
  • Maintain current distribution lists,
    phone/address lists of project/product contacts, and distribute documents
    for the team.
  • Co-ordinate with service units, and liaise
    frequently with team members both in Washington and in the Country Office;
  • Keenly track and report on appropriate
    aspects of the Team’s operational activities
Time management & Logistics planning:
  • Co-ordinate time management and schedules,
    taking current and future priorities into account, anticipate and monitor
    changes, and communicate the information;
  • Track assigned tasks/project steps/
    timetables using modern office management technologies, coordinate with
    relevant staff, provide assistance and/or information on project-related
    matters;
  • Solve non-routine problems creatively and
    resourcefully and assist in preparation and logistical planning for
    various events, e.g. conferences, workshops, negotiations, board
    presentation and signing, etc.
Other Duties:
  • Serve as a back-up to other staff and Task
    Team Assistants on project and administrative tasks.
  • Occasionally perform Analytical tasks as
    may be requested by the Team Leader.
Qualifications, Skills and
Experience:
  • The applicant for the World Bank Team
    Assistant t job placement should hold a Diploma in Secretarial studies or
    an equivalent. 
  • At least two years of administrative
    experience in a busy office environment.
  • Excellent interpersonal and communication
    skills, and ability to interact tactfully with people of all levels.
  • Demonstrable team spirit and strong desire
    to actively contribute to a Bank’s objectives.
  • Willingness and ability to assist in any
    ad-hoc tasks that may come up.
  • Excellent word and data processing skills
    (Word, Excel, Lotus Notes, etc.)
  • Ability to pass relevant Bank Group test
    at time of recruitment (English language).
  • Excellent command of written and spoken
    English
Personal Competencies:
  • Deliver Results for Clients:
    Responds to client requests in a timely manner.  Demonstrates positive attitude and
    responsiveness to client requests and has basic understanding of the role
    of the department and of the larger organization.  Is able to execute tasks and complete
    requests in a consistent and timely manner
  • Collaborate Within Teams and Across
    Boundaries:
    Works cooperatively and displays an open, helpful
    attitude toward others and approaches conflicts as common problems to be
    solved.  Values the importance of
    others’ views and is aware of impact of work on larger World Bank Group.
  • Shows positive, constructive attitude:
    Shows interest in and helps to solve routine problems.  Considers own behavior in context of
    World Bank Group’s values and mission and adapts to changing circumstances
  • Seeks opportunities to grow and further
    develop own capabilities:
    Shows interest in knowledge, learning,
    and enhancing own skills.  Interacts
    positively with others for the exchange of information and ideas and
    receives and incorporates feedback from others.
  • Makes decisions appropriate to scope of
    job:
    Seeks assistance and guidance from others where appropriate
    and uses own judgment to make timely and sound decisions
How to Apply:
All suitably qualified and interested candidates who wish to join the
World Bank in the aforementioned capacity are encouraged to send their
applications Online by reviewing details at the web link below and clicking
Apply Now on getting a broader insight of vacancy.
Deadline: 12th July
2017
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