Fresher Team Assistant Jobs - World Bank

Job Title:           Team Assistant
Organization: World Bank
Duty Station: Kampala, Uganda
Reports to: Executive Assistant
Job #: 171284

About World Bank:
The World Bank Group is one of the world’s largest sources of funding and knowledge for developing countries. It uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve quality of life. To ensure that countries can access the best global expertise and help generate cutting-edge knowledge, the World Bank Group is constantly seeking to improve the way it works. Key priorities include delivering measurable results, promoting openness and transparency in development, and improving access to development information and data.

Job Summary: The Team Assistant will provide the World Bank Country Office in Kampala, Uganda with administrative and client support to the Operational Staff. The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations.

Key Duties and Responsibilities:  The Team Assistant’s duties and accountabilities include, but are not limited to, the following:
Operational and administrative support:
  • Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution.
  • Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
  • Stay abreast of the Organization’s directives and ensure effective processing of all project documents.
  • The Team Assistant will draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials;
  • Draft minutes of meetings and provide assistance in editing large documents.
  • Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Manager and/or the Country Management Unit (CMU).
Information Management and Client interaction:
  • Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
  • Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
  • Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office;
  • Keenly track and report on appropriate aspects of the Team’s operational activities
Time management & Logistics planning:
  • Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information;
  • Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters;
  • Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.
Other Duties:
  • Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
  • Occasionally perform Analytical tasks as may be requested by the Team Leader.

Qualifications, Skills and Experience:
  • The applicant for the World Bank Team Assistant t job placement should hold a Diploma in Secretarial studies or an equivalent. 
  • At least two years of administrative experience in a busy office environment.
  • Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels.
  • Demonstrable team spirit and strong desire to actively contribute to a Bank’s objectives.
  • Willingness and ability to assist in any ad-hoc tasks that may come up.
  • Excellent word and data processing skills (Word, Excel, Lotus Notes, etc.)
  • Ability to pass relevant Bank Group test at time of recruitment (English language).
  • Excellent command of written and spoken English

Personal Competencies:
  • Deliver Results for Clients: Responds to client requests in a timely manner.  Demonstrates positive attitude and responsiveness to client requests and has basic understanding of the role of the department and of the larger organization.  Is able to execute tasks and complete requests in a consistent and timely manner
  • Collaborate Within Teams and Across Boundaries: Works cooperatively and displays an open, helpful attitude toward others and approaches conflicts as common problems to be solved.  Values the importance of others’ views and is aware of impact of work on larger World Bank Group.
  • Shows positive, constructive attitude: Shows interest in and helps to solve routine problems.  Considers own behavior in context of World Bank Group’s values and mission and adapts to changing circumstances
  • Seeks opportunities to grow and further develop own capabilities: Shows interest in knowledge, learning, and enhancing own skills.  Interacts positively with others for the exchange of information and ideas and receives and incorporates feedback from others.
  • Makes decisions appropriate to scope of job: Seeks assistance and guidance from others where appropriate and uses own judgment to make timely and sound decisions
How to Apply:
All suitably qualified and interested candidates who wish to join the World Bank in the aforementioned capacity are encouraged to send their applications Online by reviewing details at the web link below and clicking Apply Now on getting a broader insight of vacancy.

Deadline: 12th July 2017

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