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• Ensure PREFA procurement policies and
  procedures are adhered to, participate in the review of procurement
  policies and procedures.
• Plan for required resources and organize
  for their availability.
• Oversee the process of supplier
  pre-Qualification and prepare bid documents.
• Procure equipment, goods and services.
• Regularly review specifications, terms of
  reference and provide timely guidance and feedback to users.
• Review purchase requisitions, request for
  quotations, and summarize supplier quotations/proposals.
• Prepare Local Purchase Orders for approved
  procurement decisions within the defined threshold and implement
  compliance with the Procurement Committee award decisions, terms and
  conditions of tender.
• Follow-up of the awarded local purchases
  and delivery of goods and services.
• Work in liaison with user departments and
  stores on the delivery of goods.
• Manage leases, contracts and agreements
  for services and goods.
• Prepare vendor payments and review
  administration staff requisitions to ensure they are properly documented
  and authorized.
• Update and maintain a procurement tracker.

• Actively participate in developing, review
  and updating operational procedures for PREFA.
• Develop tools for monitoring of the
  utilization of the organizational facilities and resources.

• Maintain an inventory tracker; ensure all
  bought items are engraved and properly registered in the tracker, asset
  category are recorded in the asset register with the required information.
  
• Maintain an asset allocation and movement
  tracking tool that ensures issued assets to staff and supported
  districts/sites are accurately recorded, and records well kept.
• Verify assets and office equipment on a
  quarterly basis to ensure all resources are in good order, and optimally
  utilized.
• Maintain comprehensive insurance for
  assets and equipment in accordance with the set policies.

• Guide implementation of the organisation’s
  travel policy/guidelines, vehicle usage and code of conduct to promote
  efficient utilization of the organisation’s fleet of vehicles.
• Review the travel reports drawn from the
  fleet system by the administrative assistant, carry out investigations and
  report to management.
• Monitor the vehicle repair log that is
  maintained by the senior driver to capture basic checks and faults on a
  monthly basis. 
• Draw a weekly vehicle timetable to
  adequately prepare transport booking for program teams and office running.
• Review checks on completion of repairs
  done by the Senior Driver before recommending payments for vehicle
  maintenance.
• Analyze vehicle status reports and cost
  upkeep, provide recommendations on vehicle disposal and replacement.

• Supervise the stores function; ensure
  timely receipt of ordered goods and transport bookings for dispatch of
  items to sites.
• Work closely on incoming and outgoing
  supplies, investigate any discrepancies and report to top management.
• Guide periodic inventory counts; verify
  monthly stock counts against stock cards and report any variance to
  Director Finance and Administration.
• Review Goods outward forms to monitor
  dispatched goods and acknowledgement of receipt of goods by the
  districts/sites, and to ensure documents are returned on time, duly signed
  and excess supplies are returned to stores and logged correctly.

• The ideal candidate for the PREFA
  Procurement & Logistics Officer job placement should preferably hold a
  Bachelor’s degree in Business Administration, Procurement and Logistics or
  any other business related field. A Master’s degree in management is an
  added advantage.
• A minimum of two years’ experience in the
  field of Procurement and logistics management with demonstrable knowledge
  of Public Procurement Laws of Uganda PPDA guidelines and regulations, and
  donor guidelines.
• Excellent communication and interpersonal
  skills
• Good writing skills
• Keen attention to detail
• Good computer skills with proficiency in
  Microsoft applications.

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