Administrative and Logistics Officer NGO Jobs – Association for Aid and Relief (AAR Japan)

Organisation: Association
for Aid and Relief (AAR Japan)
Duty Station: Kampala,
Salary Range (Net):
1,050,000-1,275,000 UGX (depending on the experience and skill of a candidate)
About US:
Association for Aid and Relief (AAR Japan) was founded in 1979 by
Yukika SOHMA, our first chairperson, with a mission to help refugees from
Indochina, and as a civil organization without any political, religious, or
ideological affiliations. It has since then grown into an international
organization approved and registered by the United Nations. AAR Japan has five
main pillars of activities; 1) emergency assistance, 2) assistance to persons
with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action
against infectious diseases and 5) public awareness raising about global issues
in Japan. Since the beginning, AAR Japan has operated in over 60 countries.
Currently we are active in 15 countries and areas, including 4 African
countries namely Kenya, Zambia, Sudan and Uganda.
Key Duties and
  • The Administrative and Logistics Officer
    will provide support in the procurement of goods, logistics, and various
    kinds of administrative office works.
  • Negotiate over the quality, price, and
    condition of the goods with suppliers.
  • Make draft of various contracts either
    related to project or administration.
  • Keep proper and correct records of all the
    office consumables and assets with Microsoft Excel.
  • Supervise and provide guidance to external
    experts of transportation.
  • Keenly check and enter data recorded in
    logbook and analyze the result
  • Arrangement and control stock of project
    materials in warehouse or storeroom
  • Provide support to the accounting and
    administrative work in Kampala, including picking up receipts or other
    documents, purchasing office supplies, photocopying or sending parcels.
  • Keep proper records of attendance of staff
  • Keep and update HR related information
    such as contact list and ID cards
  • Perform administrative duties such as
    filing, typing, copying, binding, scanning etc. and arranging for flight
    and accommodation for staff, and controlling petty cash for project
  • Perform any other duties if requested by
Qualifications, Skills and
  • The ideal candidate must hold a Bachelor’s
    degree or higher in a relevant field
  • At least four years’ experience
  • Previous exposure and experience in
    procurement and logistics
  • Experience in administrative works
  • Experience in working with aid
  • Ugandan citizen, residing in Uganda and
    able to station in Yumbe
  • Ability to travel frequently to Kampala
    (AAR’s Kampala Office) at supervisors’ instructions
  • Excellent PC literacy including word
    processing (MS Word) and spreadsheets (MS Excel)
  • Strong motivation to be part of an aid
  • Excellent at working as a part of the
    team, especially reporting to supervisor in a timely manner.
  • Good time keeping
  • Solid drafting/reporting skills
  • Fluency in speaking and writing English
  • Strong co-ordination and negotiation
    skills with stakeholders and problem solving skills
  • Culturally sensitive and high level of
    diplomacy and tact.
How to Apply:
All suitably qualified and interested individuals should send following
information to
  • Cover Letter: This should
    include your motivation to work for AAR Japan and how your experiences are
    relevant to this job and should NOT exceed one A4 page
  • Curriculum Vitae (CV): Use
    following format (Other formats will NOT be considered) Download
  • Three references including the most
    recent employer
Deadline: 9th June
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