15 June 2017

Admin Jobs - Executive Assistant at African Field Epidemiology Network (AFENET)

Job Title:        Executive Assistant
Organisation: African Field Epidemiology Network (AFENET)
Duty Station:  Kampala, Uganda

About US:
The African Field Epidemiology Network (AFENET) is a not for profit, networking alliance and service organization that brings together field epidemiology training programs (FETPs) across Africa working side by side with Ministries of Health, regional and international partners. AFENET works to strengthen epidemiology and disease surveillance capabilities of African countries that are critical to meeting the requirements of the Integrated Disease Surveillance and Response (IDSR) strategy and the International Health Regulations (IHR).

Job Summary: The Executive Assistant will be responsible for providing administrative support to the Executive Director s Office and serves as a link between the Executive Director and organization staff and the external.

Key Duties and Responsibilities:  
  • Manage the Executive Director’s office correspondences in regards to email and other forms of communication;
  • Prepare materials, documentation for executive presentations, communication;
  • Coordinate the arrangement of Board and sub-committee meetings;
  • Manage and ensure safety of general management records;
  • Quickly respond to queries and requests from staff, clients and partners;
  • Coordinate travel arrangements for executives;
  • Manage the diary of the Executive Director; issue invitations, book meetings and manage incoming requests;
  • The incumbent will also prepare and disseminate executive meeting minutes;
  • Follow-up with respective departments on accomplishment of assignments and deadlines as agreed during management meetings;
  • Serve as a key liaison between AFENET and service providers.
  • Perform any other duties as may be directed and as requested by the supervisor.

Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Bachelor’s degree in Business Studies, Secretarial studies, Administration and or Social Sciences
  • A minimum of four years’ experience in the same position in a busy and reputable Organization preferably an NGO setting is of added advantage
  • Computer literacy i.e. knowledge of Word processing and Spreadsheet applications
  • Knowledge of database would be an added advantage Other Competences:
  • Highly motivated, welcomes challenges, has positive attitude, strong work ethic and works well in teams.
  • Good records management skills
  • Excellent Computer Skills Typing
  • Excellent Event Organizing, Planning and communication skills
  • Excellent interpersonal and people management skills

How to Apply:
All interested candidates are encouraged to send their Application Letters detailing their experiences and skills, Curriculum Vitae, copies of relevant academic documents and 3 references to: The Human Resource Office, African Field Epidemiology Network (AFENET) via Email to: sec@afenet.net

Deadline: 16th June 2017 by 5:30 pm (East African Time).

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