Admin Jobs – Executive Assistant at African Field Epidemiology Network (AFENET)

Job Title:        Executive Assistant
Organisation: African Field
Epidemiology Network (AFENET)
Duty Station:  Kampala, Uganda
About US:
The African Field Epidemiology Network (AFENET) is a not for profit,
networking alliance and service organization that brings together field
epidemiology training programs (FETPs) across Africa working side by side with
Ministries of Health, regional and international partners. AFENET works to
strengthen epidemiology and disease surveillance capabilities of African
countries that are critical to meeting the requirements of the Integrated
Disease Surveillance and Response (IDSR) strategy and the International Health
Regulations (IHR).
Job Summary: The Executive
Assistant will be responsible for providing administrative support to the
Executive Director s Office and serves as a link between the Executive Director
and organization staff and the external.
Key Duties and
  • Manage the Executive Director’s office
    correspondences in regards to email and other forms of communication;
  • Prepare materials, documentation for
    executive presentations, communication;
  • Coordinate the arrangement of Board and
    sub-committee meetings;
  • Manage and ensure safety of general management
  • Quickly respond to queries and requests
    from staff, clients and partners;
  • Coordinate travel arrangements for
  • Manage the diary of the Executive
    Director; issue invitations, book meetings and manage incoming requests;
  • The incumbent will also prepare and
    disseminate executive meeting minutes;
  • Follow-up with respective departments on
    accomplishment of assignments and deadlines as agreed during management
  • Serve as a key liaison between AFENET and
    service providers.
  • Perform any other duties as may be
    directed and as requested by the supervisor.
Qualifications, Skills and
  • The ideal candidate should preferably hold
    a Bachelor’s degree in Business Studies, Secretarial studies,
    Administration and or Social Sciences
  • A minimum of four years’ experience in the
    same position in a busy and reputable Organization preferably an NGO
    setting is of added advantage
  • Computer literacy i.e. knowledge of Word
    processing and Spreadsheet applications
  • Knowledge of database would be an added
    advantage Other Competences:
  • Highly motivated, welcomes challenges, has
    positive attitude, strong work ethic and works well in teams.
  • Good records management skills
  • Excellent Computer Skills Typing
  • Excellent Event Organizing, Planning and
    communication skills
  • Excellent interpersonal and people
    management skills
How to Apply:
All interested candidates are encouraged to send their Application
Letters detailing their experiences and skills, Curriculum Vitae, copies of
relevant academic documents and 3 references to: The Human Resource Office,
African Field Epidemiology Network (AFENET) via Email to:
Deadline: 16th June
2017 by 5:30 pm (East African Time).

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