09 June 2017

Admin Careers - Senior Secretary at United Nations High Commissioner for Refugees (UNHCR)

Job Title:         Senior Secretary
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: 10027148
Vacancy Notice: 021/2017
Reports to: Field Officer
Duty Station: Uganda
Post Grade: GL5

About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.

Job Summary:  The Senior Secretary is responsible for office management, secretarial and administrative support to the Unit or Section within Headquarters or in the field where the position is located. The incumbent is normally supervised by the Head of Unit/Section who provides general outline of assignments and reviews the completed work for accuracy and conformance with objectives. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The Senior Secretary liaises with other internal or external entities to ensure effective delivery of services/out-put in the Office/Division/Bureau.

Key Duties and Responsibilities:  
  • The incumbent will also arrange appointments and maintains supervisors calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
  • Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
  • Prepare informal translations and may act as interpreter.
  • Type correspondence, documents and reports, some of which are highly confidential.
  • Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
  • Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up.
  • Maintain filing system for electronic and hard copy documents.
  • The Senior Secretary will support with Human Resources tasks (attendance record, travel arrangements, preparation of travel authorization, /claims, etc.) for staff within the unit.
  • Render support in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
  • Liaise at an appropriate level with other units/Sections, HQ services, Regional Representations and country offices, as applicable, to facilitate the work of the Unit.
  • Perform other relevant duties as required.
 Key Performance Indicators: The UNHCR Office has sufficient secretarial and administrative support thus better able to meet its objectives

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Senior Secretary job opportunity should have completed secondary education or equivalent technical or commercial school with Secretarial training and/or certificate.
  • At least five years of previous job experience relevant to the function.
  • Good computer skills (MS office and People soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language.

How to Apply:
All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.

Deadline: 19th June 2017

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