Admin Careers – Senior Secretary at United Nations High Commissioner for Refugees (UNHCR)

Job Title:         Senior Secretary
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10027148
Vacancy Notice: 021/2017
Reports to: Field Officer
Duty Station: Uganda
Post Grade: GL5
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary:  The Senior Secretary is responsible for
office management, secretarial and administrative support to the Unit or
Section within Headquarters or in the field where the position is located. The
incumbent is normally supervised by the Head of Unit/Section who provides
general outline of assignments and reviews the completed work for accuracy and
conformance with objectives. Subject to the nature of the task/assignment,
he/she will work independently on routine tasks, while will follow instructions
of the supervisor for more complex issues. The Senior Secretary liaises with
other internal or external entities to ensure effective delivery of services/out-put
in the Office/Division/Bureau.
Key Duties and
Responsibilities:  
  • The incumbent will also arrange
    appointments and maintains supervisors calendar. Receive visitors; places
    and screens telephone calls and answers queries with discretion.
  • Arrange meetings, both internal and
    external, some involving high-ranking officials, and take minutes and/or
    notes at meetings.
  • Prepare informal translations and may act
    as interpreter.
  • Type correspondence, documents and
    reports, some of which are highly confidential.
  • Receive, screen, log and route
    correspondence, attach necessary background information and maintain
    follow-up system.
  • Draft official correspondence, documents
    and reports on routine matters and/or for clearance by the supervisor and
    ensure follow-up.
  • Maintain filing system for electronic and
    hard copy documents.
  • The Senior Secretary will support with
    Human Resources tasks (attendance record, travel arrangements, preparation
    of travel authorization, /claims, etc.) for staff within the unit.
  • Render support in the preparation of visit
    programmes, briefings on issues covered by the Unit, collection of
    documentation for briefing kits; talking points and other material for
    missions, meetings and visits.
  • Liaise at an appropriate level with other
    units/Sections, HQ services, Regional Representations and country offices,
    as applicable, to facilitate the work of the Unit.
  • Perform other relevant duties as required.
 Key Performance Indicators: The
UNHCR Office has sufficient secretarial and administrative support thus better
able to meet its objectives
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UNHCR Senior Secretary job opportunity should have completed secondary
    education or equivalent technical or commercial school with Secretarial
    training and/or certificate.
  • At least five years of previous job
    experience relevant to the function.
  • Good computer skills (MS office and People
    soft applications).
  • Fluency in English and working knowledge
    of another relevant UN language or local language.
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 19th June 2017
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