3 Project Officer Non-profit Job Opportunities – African Prisons Project (APP)

Organisation: African
Prisons Project (APP)
Duty Station: Uganda
Reports to: Access to
Justice Manager
About US:
The African Prisons Project is an international non-profit organization
that works to restore dignity and hope to prisoners across Africa. APP works
holistically to change the way that criminal justice issues are addressed in
the countries in which we work and empower prisoners to drive positive change.
We work with Prison Service leaders who wish to develop services and policies
in line with our mission and welcome our support. We pursue these changes in a
two pronged approach. Firstly, by focusing on rising stars and senior
management of the prison services, providing them with the skills needed to
reform and improve prison systems. Secondly, by providing scholarships and
training to prisoners and prisons staff pursuing legal degrees or diplomas
through distance learning programmes, to support them act as educators and
legal advisers to prisoners and to then take this knowledge of the law to the
poorest communities upon release.
Job Summary: The Project
Officer will be the principal representative of executing the overall
activities at field level and report to the Access to Justice Manager. The
major role of the Project Officer will be to establish strong coordination and
linkages amongst all the major stakeholders in the field to ensure that
programme activities are implemented successfully. The Project Officers will
each be responsible for managing the field-level programme implementation and
for achievement of the field level outputs.
Key Duties and
Project Management:
  • Overseeing all project activities and be
    the main contact point in the field District.
  • Ensuring project activities and
    expenditures comply with the policies and regulations of the African
    Prisons Project and the donor organisation.
  • Set up and manage the project office at
    field level in accordance with the project work plan.
  • Implement the project activities in within
    his/her respective area of responsibility as per the annual work plan and
  • The jobholder will also ensure that the
    implementation of work plan is consistent with the envisaged outputs and objectives
    of the project document.
  • Ensure a coordinated and collaborative
    approach is undertaken among project partners at field-level /in
    implementing project interventions and achieving desired outcomes.
  • Support the Access to Justice Manager in
    ensuring that the trained Prison Human Rights Advocates and Peer Educators
    receive regular supervision, mentorship, coaching and knowledge required
    for effective and efficient project administration and implementation.
  • Update and report to the Access to Justice
    Manager on a regular basis about the progress and constraints and try to
    resolve implementation problems, if any, in consultation with other project
    staff members and with advice/guidance of the Access to Justice Manager.
  • Act as a field level representative, as
    called upon by the Access to Justice Manager during review meetings,
    evaluation and discussions.
  • Support the Access to Justice Manager on
    identification and oversight of service providers or consultants in the
  • Provide additional support to the Access
    to Justice Manager as required.
Monitoring, Documentation and Reporting:
  • Prepare weekly, monthly, quarterly and
    annual work plans.
  • Prepare weekly, monthly, quarterly and
    annual progress reports, annual progress report and other reports as
    required, with assistance/inputs of other project staff and ensure timely submission
    to the Access to Justice Manager in line with organisational and funding requirements.
  • Supervise and monitor the activities of
    PHRAs, PPEs and other project stakeholders, including administrative work
    and delivery of project outputs, and as required by the Access to Justice
  • Actively promote and undertake the
    documentation of good practices and synthesis of lessons learned, and
    ensure that these are reflected in improved implementation of project
  • Lead in obtaining and documenting success
    stories, news articles, inputs to newsletters, websites and social media
    pages etc
  • Ensure weekly updates of the project
    database with data collected from project beneficiaries
  • Enabling and supporting the appropriate
    dissemination of accurate results and findings to beneficiaries, partners
    and policy makers at various levels and in close collaboration with other
    project staff.
  • Tasked with monitoring and reporting any
    and all developments in areas of operation that have a bearing on the
    results of the project.
  • Responsible for collecting data and keeping
    records for monitoring and reporting purposes.
Planning and Implementation:
  • Provide the drafting coordinated plans
    with the teams of various departments including finance and procurement to
    support the implementation of the project in a timely manner.
  • Support the Access to Justice Manager in
    organising various workshops, trainings and planning.
  • Keenly monitor progress on regular basis
    and give timely suggestions for corrective actions.
Coordination with the Partners:
  • Establish and nurture networks and linkages
    with the key actors who play a role in the promotion and protection of
    prisoners’ rights to access to justice in the region.
  • Maintain close coordination/linkages with
    targeted District line agencies, local bodies, I/NGOs and projects within
    the project area and keep them fully informed of the project activities.
  • Developing and maintaining constructive
    dialogue with district and regional stakeholders for strategic
    collaboration to contribute to the project’s objectives and goals.
  • Tasked with preparing, organising,
    coordinating and attending communication, meetings and interactions with
    key stakeholders and ensure transparent communication
  • Working as a Liaison between the African
    Prisons Project and the Officers in Charge of the prisons within the project
  • Complying with the Uganda Prisons Service
    rules and regulations in carrying out their work.
Finance and Budgeting:
  • Actively contribute to resource
    mobilisation in the organisation including through the development of funding
    proposals for the programme to ensure the continuous delivery of services.
  • Provide support in the development of annual,
    quarterly and monthly of programme budgets.
  • Ensuring programme activities and
    expenditures comply with the policies and regulations of the African Prisons
    Project and donor organisations.
  • Accounting for programme cost, time and
    budget and ensure that the programme operates within the approved budget
    and report any variance to the Country Director
  • Render support in the preparation of
    financial reports and supporting documentation for the organisation and
    funders as outlined in funding agreements.
  • Assist in the timely procurement of
    required goods and services for smooth implementation of programme
    activities. This includes securing quotation and preparing relevant
    analysis and procurement minutes.
  • Oversee the safe custody and use of
    organisationisal assets in the field including maintaining an updated
    asset register.
Other: Perform any other duties as reasonably requested by the
Access to Justice Manager and other project staff.
Qualifications, Skills and
  • The applicant for the African Prisons
    Project (APP) Project Officer job placement should preferably hold a Bachelor’s
    Degree in Law, Social Work, Public Health
  • Training/Courses:  Project Planning and management
    and Monitoring and Evaluation
  • Proven experience in project planning and
  • Previous experience working in the field
    and overseeing field based activities
  • Previous exposure and experience in
    cultivating relationships with stakeholders on the ground
  • Basic skills and knowledge in financial
    and grants management
  • Excellent organisational skills, rank
    priorities, organize work efficiently, and deliver assignments in a timely
    manner often under time constraints
  • Demonstrated ability to work
    independently, handle a variety of concurrent activities
  • Ability to establish and maintain positive
    relationships with a wide range of people
  • Ability to communicate effectively, in
    writing and orally, in English;
  • The ability to produce reports or publicity
    materials to a high standard of presentation requiring excellent skills in
    written communication and accuracy.
  • An articulate and confident manner,
    demonstrating sensitivity and diplomacy in order to develop good
    relationships and solicit support.
  • Strong analytical and practical
    problem-solving skills
  • Excellent IT skills, including components
    of Microsoft Office software, with good working knowledge of using online
  • Excellent time management skills with the
    ability to prioritise a varied and diverse workload and to work
    independently with minimum supervision, calmly under pressure and to meet
  • Highly motivated and goals orientated.
  • Highly proactive and positive approach, a
    willingness to take the lead in ensuring the goals and objectives of the
    project are achieved.
  • Ability to deal with confidential matters
    and act with discretion.
  • Flexible approach to work and over working
    hours when required.
  • Ability and willingness to travel and
    occasionally to work at evenings or weekends.
  • Ability to adapt their knowledge and
    skills to the cultural environment of the Uganda Prisons Service.
  • Ability to speak the local language (Luo)
    will be an added advantage
NB: Applicants should
indicate their preferred location/District they prefer in their application.
The locations include: Oyam, Alebtong and Dokolo Districts.
How to Apply:
All suitably qualified and interested applicants should send their
applications with a cover letter and an updated CV as a single document of not
more than 5 pages via E-mail to careers.ug@africanprisons.org or hand deliver
to: African Prisons Project, Plot Plot 237, Zone 4 Mutungo – Biina, Kampala –
Deadline: 12th June,
2017 by 5pm

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