The Ugandan Jobline

• Overseeing all project activities and be
  the main contact point in the field District.
• Ensuring project activities and
  expenditures comply with the policies and regulations of the African
  Prisons Project and the donor organisation.
• Set up and manage the project office at
  field level in accordance with the project work plan.
• Implement the project activities in within
  his/her respective area of responsibility as per the annual work plan and
  budget.
• The jobholder will also ensure that the
  implementation of work plan is consistent with the envisaged outputs and objectives
  of the project document.
• Ensure a coordinated and collaborative
  approach is undertaken among project partners at field-level /in
  implementing project interventions and achieving desired outcomes.
• Support the Access to Justice Manager in
  ensuring that the trained Prison Human Rights Advocates and Peer Educators
  receive regular supervision, mentorship, coaching and knowledge required
  for effective and efficient project administration and implementation.
• Update and report to the Access to Justice
  Manager on a regular basis about the progress and constraints and try to
  resolve implementation problems, if any, in consultation with other project
  staff members and with advice/guidance of the Access to Justice Manager.
• Act as a field level representative, as
  called upon by the Access to Justice Manager during review meetings,
  evaluation and discussions.
• Support the Access to Justice Manager on
  identification and oversight of service providers or consultants in the
  field.
• Provide additional support to the Access
  to Justice Manager as required.

• Prepare weekly, monthly, quarterly and
  annual work plans.
• Prepare weekly, monthly, quarterly and
  annual progress reports, annual progress report and other reports as
  required, with assistance/inputs of other project staff and ensure timely submission
  to the Access to Justice Manager in line with organisational and funding requirements.
• Supervise and monitor the activities of
  PHRAs, PPEs and other project stakeholders, including administrative work
  and delivery of project outputs, and as required by the Access to Justice
  Manager.
• Actively promote and undertake the
  documentation of good practices and synthesis of lessons learned, and
  ensure that these are reflected in improved implementation of project
  activities.
• Lead in obtaining and documenting success
  stories, news articles, inputs to newsletters, websites and social media
  pages etc
• Ensure weekly updates of the project
  database with data collected from project beneficiaries
• Enabling and supporting the appropriate
  dissemination of accurate results and findings to beneficiaries, partners
  and policy makers at various levels and in close collaboration with other
  project staff.
• Tasked with monitoring and reporting any
  and all developments in areas of operation that have a bearing on the
  results of the project.
• Responsible for collecting data and keeping
  records for monitoring and reporting purposes.

• Provide the drafting coordinated plans
  with the teams of various departments including finance and procurement to
  support the implementation of the project in a timely manner.
• Support the Access to Justice Manager in
  organising various workshops, trainings and planning.
• Keenly monitor progress on regular basis
  and give timely suggestions for corrective actions.

• Establish and nurture networks and linkages
  with the key actors who play a role in the promotion and protection of
  prisoners’ rights to access to justice in the region.
• Maintain close coordination/linkages with
  targeted District line agencies, local bodies, I/NGOs and projects within
  the project area and keep them fully informed of the project activities.
• Developing and maintaining constructive
  dialogue with district and regional stakeholders for strategic
  collaboration to contribute to the project’s objectives and goals.
• Tasked with preparing, organising,
  coordinating and attending communication, meetings and interactions with
  key stakeholders and ensure transparent communication
• Working as a Liaison between the African
  Prisons Project and the Officers in Charge of the prisons within the project
  site(s).
• Complying with the Uganda Prisons Service
  rules and regulations in carrying out their work.

• Actively contribute to resource
  mobilisation in the organisation including through the development of funding
  proposals for the programme to ensure the continuous delivery of services.
• Provide support in the development of annual,
  quarterly and monthly of programme budgets.
• Ensuring programme activities and
  expenditures comply with the policies and regulations of the African Prisons
  Project and donor organisations.
• Accounting for programme cost, time and
  budget and ensure that the programme operates within the approved budget
  and report any variance to the Country Director
• Render support in the preparation of
  financial reports and supporting documentation for the organisation and
  funders as outlined in funding agreements.
• Assist in the timely procurement of
  required goods and services for smooth implementation of programme
  activities. This includes securing quotation and preparing relevant
  analysis and procurement minutes.
• Oversee the safe custody and use of
  organisationisal assets in the field including maintaining an updated
  asset register.

• The applicant for the African Prisons
  Project (APP) Project Officer job placement should preferably hold a Bachelor’s
  Degree in Law, Social Work, Public Health
• Training/Courses:  Project Planning and management
  and Monitoring and Evaluation
• Proven experience in project planning and
  management
• Previous experience working in the field
  and overseeing field based activities
• Previous exposure and experience in
  cultivating relationships with stakeholders on the ground
• Basic skills and knowledge in financial
  and grants management
• Excellent organisational skills, rank
  priorities, organize work efficiently, and deliver assignments in a timely
  manner often under time constraints
• Demonstrated ability to work
  independently, handle a variety of concurrent activities
• Ability to establish and maintain positive
  relationships with a wide range of people
• Ability to communicate effectively, in
  writing and orally, in English;
• The ability to produce reports or publicity
  materials to a high standard of presentation requiring excellent skills in
  written communication and accuracy.
• An articulate and confident manner,
  demonstrating sensitivity and diplomacy in order to develop good
  relationships and solicit support.
• Strong analytical and practical
  problem-solving skills
• Excellent IT skills, including components
  of Microsoft Office software, with good working knowledge of using online
  databases.
• Excellent time management skills with the
  ability to prioritise a varied and diverse workload and to work
  independently with minimum supervision, calmly under pressure and to meet
  deadlines.
• Highly motivated and goals orientated.
• Highly proactive and positive approach, a
  willingness to take the lead in ensuring the goals and objectives of the
  project are achieved.
• Ability to deal with confidential matters
  and act with discretion.
• Flexible approach to work and over working
  hours when required.
• Ability and willingness to travel and
  occasionally to work at evenings or weekends.
• Ability to adapt their knowledge and
  skills to the cultural environment of the Uganda Prisons Service.
• Ability to speak the local language (Luo)
  will be an added advantage

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