12 June 2017

3 Project Officer Non-profit Job Opportunities - African Prisons Project (APP)

Organisation: African Prisons Project (APP)
Duty Station: Uganda
Reports to: Access to Justice Manager

About US:
The African Prisons Project is an international non-profit organization that works to restore dignity and hope to prisoners across Africa. APP works holistically to change the way that criminal justice issues are addressed in the countries in which we work and empower prisoners to drive positive change. We work with Prison Service leaders who wish to develop services and policies in line with our mission and welcome our support. We pursue these changes in a two pronged approach. Firstly, by focusing on rising stars and senior management of the prison services, providing them with the skills needed to reform and improve prison systems. Secondly, by providing scholarships and training to prisoners and prisons staff pursuing legal degrees or diplomas through distance learning programmes, to support them act as educators and legal advisers to prisoners and to then take this knowledge of the law to the poorest communities upon release.

Job Summary: The Project Officer will be the principal representative of executing the overall activities at field level and report to the Access to Justice Manager. The major role of the Project Officer will be to establish strong coordination and linkages amongst all the major stakeholders in the field to ensure that programme activities are implemented successfully. The Project Officers will each be responsible for managing the field-level programme implementation and for achievement of the field level outputs.

Key Duties and Responsibilities:  
Project Management:
  • Overseeing all project activities and be the main contact point in the field District.
  • Ensuring project activities and expenditures comply with the policies and regulations of the African Prisons Project and the donor organisation.
  • Set up and manage the project office at field level in accordance with the project work plan.
  • Implement the project activities in within his/her respective area of responsibility as per the annual work plan and budget.
  • The jobholder will also ensure that the implementation of work plan is consistent with the envisaged outputs and objectives of the project document.
  • Ensure a coordinated and collaborative approach is undertaken among project partners at field-level /in implementing project interventions and achieving desired outcomes.
  • Support the Access to Justice Manager in ensuring that the trained Prison Human Rights Advocates and Peer Educators receive regular supervision, mentorship, coaching and knowledge required for effective and efficient project administration and implementation.
  • Update and report to the Access to Justice Manager on a regular basis about the progress and constraints and try to resolve implementation problems, if any, in consultation with other project staff members and with advice/guidance of the Access to Justice Manager.
  • Act as a field level representative, as called upon by the Access to Justice Manager during review meetings, evaluation and discussions.
  • Support the Access to Justice Manager on identification and oversight of service providers or consultants in the field.
  • Provide additional support to the Access to Justice Manager as required.
Monitoring, Documentation and Reporting:
  • Prepare weekly, monthly, quarterly and annual work plans.
  • Prepare weekly, monthly, quarterly and annual progress reports, annual progress report and other reports as required, with assistance/inputs of other project staff and ensure timely submission to the Access to Justice Manager in line with organisational and funding requirements.
  • Supervise and monitor the activities of PHRAs, PPEs and other project stakeholders, including administrative work and delivery of project outputs, and as required by the Access to Justice Manager.
  • Actively promote and undertake the documentation of good practices and synthesis of lessons learned, and ensure that these are reflected in improved implementation of project activities.
  • Lead in obtaining and documenting success stories, news articles, inputs to newsletters, websites and social media pages etc
  • Ensure weekly updates of the project database with data collected from project beneficiaries
  • Enabling and supporting the appropriate dissemination of accurate results and findings to beneficiaries, partners and policy makers at various levels and in close collaboration with other project staff.
  • Tasked with monitoring and reporting any and all developments in areas of operation that have a bearing on the results of the project.
  • Responsible for collecting data and keeping records for monitoring and reporting purposes.
Planning and Implementation:
  • Provide the drafting coordinated plans with the teams of various departments including finance and procurement to support the implementation of the project in a timely manner.
  • Support the Access to Justice Manager in organising various workshops, trainings and planning.
  • Keenly monitor progress on regular basis and give timely suggestions for corrective actions.
Coordination with the Partners:
  • Establish and nurture networks and linkages with the key actors who play a role in the promotion and protection of prisoners’ rights to access to justice in the region.
  • Maintain close coordination/linkages with targeted District line agencies, local bodies, I/NGOs and projects within the project area and keep them fully informed of the project activities.
  • Developing and maintaining constructive dialogue with district and regional stakeholders for strategic collaboration to contribute to the project’s objectives and goals.
  • Tasked with preparing, organising, coordinating and attending communication, meetings and interactions with key stakeholders and ensure transparent communication
  • Working as a Liaison between the African Prisons Project and the Officers in Charge of the prisons within the project site(s).
  • Complying with the Uganda Prisons Service rules and regulations in carrying out their work.
Finance and Budgeting:
  • Actively contribute to resource mobilisation in the organisation including through the development of funding proposals for the programme to ensure the continuous delivery of services.
  • Provide support in the development of annual, quarterly and monthly of programme budgets.
  • Ensuring programme activities and expenditures comply with the policies and regulations of the African Prisons Project and donor organisations.
  • Accounting for programme cost, time and budget and ensure that the programme operates within the approved budget and report any variance to the Country Director
  • Render support in the preparation of financial reports and supporting documentation for the organisation and funders as outlined in funding agreements.
  • Assist in the timely procurement of required goods and services for smooth implementation of programme activities. This includes securing quotation and preparing relevant analysis and procurement minutes.
  • Oversee the safe custody and use of organisationisal assets in the field including maintaining an updated asset register.
Other: Perform any other duties as reasonably requested by the Access to Justice Manager and other project staff.

Qualifications, Skills and Experience:
  • The applicant for the African Prisons Project (APP) Project Officer job placement should preferably hold a Bachelor’s Degree in Law, Social Work, Public Health
  • Training/Courses:  Project Planning and management and Monitoring and Evaluation
  • Proven experience in project planning and management
  • Previous experience working in the field and overseeing field based activities
  • Previous exposure and experience in cultivating relationships with stakeholders on the ground
  • Basic skills and knowledge in financial and grants management
  • Excellent organisational skills, rank priorities, organize work efficiently, and deliver assignments in a timely manner often under time constraints
  • Demonstrated ability to work independently, handle a variety of concurrent activities
  • Ability to establish and maintain positive relationships with a wide range of people
  • Ability to communicate effectively, in writing and orally, in English;
  • The ability to produce reports or publicity materials to a high standard of presentation requiring excellent skills in written communication and accuracy.
  • An articulate and confident manner, demonstrating sensitivity and diplomacy in order to develop good relationships and solicit support.
  • Strong analytical and practical problem-solving skills
  • Excellent IT skills, including components of Microsoft Office software, with good working knowledge of using online databases.
  • Excellent time management skills with the ability to prioritise a varied and diverse workload and to work independently with minimum supervision, calmly under pressure and to meet deadlines.
  • Highly motivated and goals orientated.
  • Highly proactive and positive approach, a willingness to take the lead in ensuring the goals and objectives of the project are achieved.
  • Ability to deal with confidential matters and act with discretion.
  • Flexible approach to work and over working hours when required.
  • Ability and willingness to travel and occasionally to work at evenings or weekends.
  • Ability to adapt their knowledge and skills to the cultural environment of the Uganda Prisons Service.
  • Ability to speak the local language (Luo) will be an added advantage

NB: Applicants should indicate their preferred location/District they prefer in their application. The locations include: Oyam, Alebtong and Dokolo Districts.

How to Apply:
All suitably qualified and interested applicants should send their applications with a cover letter and an updated CV as a single document of not more than 5 pages via E-mail to careers.ug@africanprisons.org or hand deliver to: African Prisons Project, Plot Plot 237, Zone 4 Mutungo – Biina, Kampala – Uganda.

Deadline: 12th June, 2017 by 5pm

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline
Related Posts Plugin for WordPress, Blogger...