01 May 2017

USAID RHITES Procurement and Logistics Officer Career Jobs - Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Organization: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES)
Duty Station: Mbarara, Uganda
Reports to: Procurement Manager

About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program is currently implementing a number of projects in partnership with various donors.

About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the USAID Regional Health Integration to Enhance Health Services in the South West Uganda Project (RHITES) whose aim is to increase the availability, accessibility and quality of integrated health services including HIV and TB prevention, care and treatment; maternal, neonatal and child health services; family planning; nutrition assessment, counseling support; malaria prevention and treatment and other primary care services.

Job Summary: The Procurement and Logistics Officer will support with all procurement and logistic activities for the Foundation to ensure that they are done in compliance with EGPAF Policies and procedures, Government laws and Donor Rules and Regulations. The activities include, among other things:

Key Duties and Responsibilities:  
  • Conduct procurement functions in accordance with approved USG policies and procedures and professional best practices. Check Procurement Requisition Forms (PRFs) to ensure that they have clear specifications before information is entered into verian procurement system in liaison with technical staff
  • The jobholder will also prepare and issue Request for quotations or Request for Proposals and prepare bid analyzers where applicable. Support bid selection processes and make appropriate recommendations. Prepare local purchase orders (LPOs) or contracts and maintain procurement files. Follow up on the pending orders and ensure timely delivery of items /services ordered .Liaise with finance to ensure that vendor invoices are paid on time with appropriate supporting documents. Guide vendors and Foundation staff on procurement procedures. Prepare procurement submissions for presentation to the Procurement Committee for review and recommendation in accordance with the Foundation’s established procedures
  • Verify deliveries against orders to confirm rightful quantities, quality and price.
  • Verify documentations for completeness before payments are made.
  • Maintain and ensure safe custody of all procurement related documents /records.
  • Update users on the deliveries, progress of orders, expected time of delivery and close out of their requests. Inform vendors on the outcomes of the biding processes either successful or non-successful.
  • Perform any other duties assigned by management from time to time.

Qualifications, Skills and Experience:
  • The applicant for the USAID EGPAF RHITES Project Procurement and Logistics Officer job opportunity should hold a Bachelor’s degree in Procurement, Business Administration or any related field from a recognized institution.
  • Professional qualification in procurement (CIPS) or should be at the final qualification stage.
  • At least five years’ experience in Procurement functions in a busy and related organization.
  • Ability to use procurement software will be an added advantage. Proficiency in the use of computers especially excel spreadsheets, word-processing packages and e-mail.
  • Demonstrated ability to make decisions in accordance with established policies and procedures
  • Broad knowledge and understanding of NGO/ Donor policies and regulations.
  • Personal values; High level of integrity, honesty, transparency, interpersonal and communications skills at all levels, analytical mind and logical problem solving;

How to Apply:
All suitably qualified and interested candidates are encouraged to send their applications to this address;

The Country Director, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala, Uganda

E-mail to: UgandaRecruitment@pedaids.org

Deadline: 12th May, 2017

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