USAID RHITES-E Supply Chain Management Advisor Job Placement – IntraHealth International

Organisation: IntraHealth
International
Project Name: USAID Regional
Health Integration to Enhance Health Services in Eastern Uganda Project
(USAID/Uganda RHITES-E) Project
Duty Station: Mbale, Uganda
Reports to: Director, Health
System Strengthening (HSS).  
About US:
For over 30 years, in more than 100 countries, IntraHealth
International has empowered health workers to better serve communities in need.
IntraHealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems, harnessing technology,
and leveraging partnerships. In collaboration with governments, nongovernmental
organizations, and private- sector organizations around the world, IntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools, supplies, information, training, and support they need to
provide communities they serve with the best possible opportunity for health
and well-being.
About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which
supports the Government of Uganda (GOU) and key stakeholders to increase
availability and utilization of high quality health services in 21 districts in
Eastern Uganda and 2 in Karamoja by strengthening health systems and improving
the quality of, access to, and demand for health services with attention to
equity and underserved populations.
Job Summary:  The Supply Chain Management Advisor will
provide overall technical guidance in Procurement, Warehousing and Distribution
to support the efficient and effective management of the supply chain processes
for the RHITES E- Project.  S/he will
lead RHITES-E overall supply chain operations, including purchasing and
inventory, selection of vendors, and distribution of finished goods. S/he will
evaluate past performance data to forecast needs, warehousing and
distribution.  S/he will develop
strategic SCM strategic plans to improve forecasting, distribution, reporting
and efficiency of operations.  S/he will
also provide high level technical assistance to improve the supply chain
functions of the RHITES-E Project and ensure that there is efficient and
effective delivery of goods, services and work within the confines of
Government of Uganda (GOU) regulations. S/he will develop relationships with
RHITES-E stakeholders to understand and stay abreast of changes in policy and
how these impact the management the supply chain efforts within RHITES-E
Project.
Key Duties and
Responsibilities:  
General:
  • Work with the districts and health
    facilities to profile quantifications as required.
  • Develop and support the implementation of
    sound procurement policies that ensure acquisition of goods and services
    is done while adhering to GOU guidelines and regulations including
    procurement planning, budgeting, maintenance of procurement records,
    establishment of appropriate procurement structures/systems and reporting
    to the Public Procurement and Disposal of Public Assets Authority.
  • Develop systems that will support
    forecasting and planning for the RHITES- E Project’s needs and
    requirements by keeping abreast of market and product trends and
    development.
  • Design and implement responsive
    systems/processes that will ensure timely, efficient and effective
    procurement of goods and services in liaison with the procurement manager.
  • Provide mechanisms that will ensure that
    there are proper linkages with supplies, accounting and other stores procedures
    to ensure that the organization properly maintains stocks based on demand.
  • Support facilities to become certified in
    the GOU’s Good Pharmaceutical Practices (GPP) program
  • Ensure maintenance of updated suppliers
    list.
  • Support the development for systems and
    mechanisms that prepare requests for quotations or tenders to
    pre-qualified suppliers or the public.
  • Establish, in co-ordination with the
    relevant department and end-users, quality specifications of goods and
    services required by the agency.
  • Provide a monitoring system that supports
    the better planning for procurement according to demand.
  • Any other duty that may be assigned to you
    by the executive management of the project.
Warehousing and Distribution at regional district and facility level:
  • Assess the regional, district and facility
    level supply chain business processes and identify key performance
    indicators to be used to monitor the supply chain process.
  • Facilitate the design and implementation
    of systems to manage the supply of medical commodities within the RHITES-E
    supported districts and facilities.
  • Design and implement systems that will
    facilitate smooth and efficient receipt, storage, transport, and delivery
    of medical commodities in the warehouses in accordance with Good
    Distribution Practices.
  • Support the design of systems and
    processes that will ensure efficient and effective flow of information and
    goods in the supply chain.
  • Liaise with finance and other departments
    to ensure invoice payments are properly documented, approved, and prepared
    in a timely manner.
  • Map facilities and develop a cost
    effective routing system.
  • Facilitate the capture of supply chain
    transactions and the maintenance of complete and accurate records at each
    stage of service delivery.
  • Facilitate the preparation and circulation
    of periodic and ad-hoc supply chain reports for use in planning and
    performance management.
  • Regularly evaluate control measures used
    to manage risk in all supply chain business processes and guide management
    in development and improvement of control measures as necessary.
  • Assist with implementation of risk
    management control measures.
Procurement:
  • Work closely with clients to profile
    quantifications as required by various programs.
  • Develop and support the implementation of
    sound procurement policies that ensure acquisition of goods and services
    is done while adhering to the GOU guidelines and regulations , including
    procurement planning, budgeting, maintenance of procurement records,
    establishment of appropriate procurement structures/systems and reporting
    to the Public Procurement and Disposal of Public Assets Authority.
  • Develop systems that will support
    forecasting and planning for the agency’s needs and requirements by
    keeping abreast of market and product trends and development.
  • Design and implement responsive
    systems/processes that will ensure timely, efficient and effective
    procurement of goods and services in liaison with the procurement manager.
  • Provide mechanisms that will ensure proper
    linkages with supplies, accounting and other stores procedures so that the
    organization properly maintains stocks based on demand.
  • Ensure maintenance of updated suppliers
    list.
  • Render support in the development of
    systems and mechanisms that prepare requests for quotations or tenders to
    pre-qualified suppliers or the public.
  • Establish, in co-ordination with the
    relevant department and end-users, quality specifications of goods and
    services required by the agency.
  • Provide a monitoring system that supports
    the better planning for procurement according to demand.
Training and leadership:
  • Pursue continuing professional development
    actively seeking opportunities to develop own skills and experience.
  • Effectively line manage team members,
    taking responsibility for performance management and personal development.
  • Promote awareness and understanding of
    relevant SCM tools and information.
  • Promote and support training initiatives
    for relevant staff in SCM.
  • Identify training and development
    requirements and develop plans to ensure that these are met as appropriate
    by RHITES-E staff as well as district and facility-level staff.
Qualifications, Skills and
Experience:
  • The applicants for the USAID RHITES-E
    Supply Chain Management Advisor career opportunity must hold a Master’s
    degree in Business Management, SCM or related field
  • Preferably a member of the Chartered
    Institute of Purchasing and Supply or recognized supply chain professional
    body and/or Post Graduate diploma in SCM
  • At least eight years’ experience working
    in supply chain, five of which must have been in a management or senior
    advisor position. Public sector supply chain experience will be an added
    advantage.
  • Excellent interpersonal and communication
    skills
  • High degree of integrity
  • Familiarity with public procurement
    guidelines and procedures
  • Team player and strong leadership and
    management skills
  • Computer literacy and familiarity with
    standard office computer applications
  • Ability to work under pressure and meet
    deadlines
     
Personal Competencies:
  • Managing Performance: Ability
    to plan and design practices, processes and procedures that allow for
    effective management of people, resources and processes to optimize
    overall organizational performance. Managing for performance includes the
    ability to delegate and encourage growth and leadership across the team(s)
    as part of maximizing performance and productivity.
  • Strategic Thinking: Applies
    organizational knowledge to identify and maintain focus on key success
    factors for IntraHealth while recognizing, anticipating and resolving
    organizational challenges. Ability to develop organization and
    industry-specific expertise and apply sound decision making processes to
    reach productive resolutions that translates strategy into actionable
    business plans.
  • Effective Communication (Oral &
    Written):
    Understands effective communication concepts, tools and
    techniques; ability to effectively transmit, explain complex technical
    concepts in simple, clear language appropriate to the audience; and
    receive, and accurately interpret ideas, information, and needs through
    the application of appropriate communication behaviors
  • Risk Management: Knowledge of
    processes, tools and techniques for assessing and controlling the
    organization’s exposure to risks of various kinds; ability to apply this
    knowledge appropriately to diverse situations.
  • Innovation: Develops new,
    better or significantly different ideas, methods, solutions or initiatives
    within your role that result in improvement of IntraHealth’s performance
    and meeting objectives, results and global commitments.
  • Accountability: Holds self and
    others accountable for all work activities, research and personal actions
    and decisions; follows through on commitments and focuses on those
    activities that have the greatest impact on meeting measurable high
    quality results for IntraHealth’s success. Exercises ethical practices,
    respectful words and behaviors, and equitable treatment of others in all
    activities.
  • Service Excellence: Knowledge
    of and ability to put into action customer service concepts, processes and
    techniques to access internal and/or external client needs and
    expectations and meet or exceed those needs and expectations through
    providing excellent service directly or indirectly.
     
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form
1420 Contractor Employee Biographical Data Sheet, download
here
and three professional references at the web link below
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