24 May 2017

USAID RHITES-E Procurement and Administration Manager Job Opportunity - IntraHealth International

Organisation: IntraHealth International
Project Name: USAID Regional Health Integration to Enhance Health Services in Eastern Uganda Project (USAID/Uganda RHITES-E) Project
Duty Station: Mbale, Uganda
Reports to: Director of Finance and Operations

About Intra Health:
For over 30 years, in more than 100 countries, IntraHealth International has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.

About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which supports the Government of Uganda (GOU) and key stakeholders to increase availability and utilization of high quality health services in 21 districts in Eastern Uganda and 2 in Karamoja by strengthening health systems and improving the quality of, access to, and demand for health services with attention to equity and underserved populations.

Job Summary:   The Procurement and Administration Manager will oversee procurement, administration and operational functions for the RHITES-E Project. S/he will ensure cost efficient use and procurement of resources and in accordance with USAID and IntraHealth International rules and regulations.  The incumbent will work closely with the programs and Finance teams in the RHITES-E Project.

Key Duties and Responsibilities:  
  • Identify potential vendors, develop specifications for the product, solicit bids, and with the procurement committee, prepare an analysis of the bids and a final recommendation.
  • Keenly analyze and reconcile supplier’s invoices for all ordered  and supplied goods and services ensuring they are adequately supported on a daily basis
  • Receive participant listing from program teams and ensure they are reconciled and complete before attaching to invoices for payment
  • Work in liaison with Finance, and seek out clarifications with suppliers on invoices
  • Scan through the LPO book on a weekly basis and follow up with suppliers to submit any outstanding invoices
  • Post all issued LPOs into quick books on a daily basis
  • Receive  goods from suppliers and verifying against the LPO in consultation with the users
  • Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and on a timely manner
  • Maintain an up to date and easily accessible filing system for all procurement documents
  • Perform any other assigned duties.

Qualifications, Skills and Experience:
  • The applicants for the USAID RHITES-E Procurement and Administration Manager job opportunity must hold a Master’s in Business Management or equivalent field and 6 years’ working experience (or a Bachelor’s and 10 years) in office administration, logistics and procurement, including managing a busy procurement section.
  • Extensive knowledge of donor requirements (USAID and/or international procurement best practices
  • Ability to handle multiple tasks simultaneously with prioritization
  • Keen attention to details and understanding of suppliers payment cycles/procedures

Personal Competencies:
  • Effective communication: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
  • Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.
  • Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.
  • Managing Multiple Priorities:  Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here and three professional references at the web link below

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