USAID RHITES-E Procurement and Administration Manager Job Opportunity – IntraHealth International

Organisation: IntraHealth
Project Name: USAID Regional
Health Integration to Enhance Health Services in Eastern Uganda Project
(USAID/Uganda RHITES-E) Project
Duty Station: Mbale, Uganda
Reports to: Director of
Finance and Operations
About Intra Health:
For over 30 years, in more than 100 countries, IntraHealth
International has empowered health workers to better serve communities in need.
IntraHealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems, harnessing technology,
and leveraging partnerships. In collaboration with governments, nongovernmental
organizations, and private- sector organizations around the world, IntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools, supplies, information, training, and support they need to
provide communities they serve with the best possible opportunity for health
and well-being.
About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which supports
the Government of Uganda (GOU) and key stakeholders to increase availability
and utilization of high quality health services in 21 districts in Eastern
Uganda and 2 in Karamoja by strengthening health systems and improving the
quality of, access to, and demand for health services with attention to equity
and underserved populations.
Job Summary:   The Procurement and Administration Manager
will oversee procurement, administration and operational functions for the
RHITES-E Project. S/he will ensure cost efficient use and procurement of
resources and in accordance with USAID and IntraHealth International rules and
regulations.  The incumbent will work
closely with the programs and Finance teams in the RHITES-E Project.
Key Duties and Responsibilities:  
  • Identify potential vendors, develop
    specifications for the product, solicit bids, and with the procurement
    committee, prepare an analysis of the bids and a final recommendation.
  • Keenly analyze and reconcile supplier’s
    invoices for all ordered  and supplied
    goods and services ensuring they are adequately supported on a daily basis
  • Receive participant listing from program
    teams and ensure they are reconciled and complete before attaching to
    invoices for payment
  • Work in liaison with Finance, and seek out
    clarifications with suppliers on invoices
  • Scan through the LPO book on a weekly
    basis and follow up with suppliers to submit any outstanding invoices
  • Post all issued LPOs into quick books on a
    daily basis
  • Receive 
    goods from suppliers and verifying against the LPO in consultation
    with the users
  • Ensure ordered services and goods are
    provided satisfactorily as per the specifications and subsequent billing
    for such services received accurately and on a timely manner
  • Maintain an up to date and easily
    accessible filing system for all procurement documents
  • Perform any other assigned duties.
Qualifications, Skills and
  • The applicants for the USAID RHITES-E
    Procurement and Administration Manager job opportunity must hold a
    Master’s in Business Management or equivalent field and 6 years’ working
    experience (or a Bachelor’s and 10 years) in office administration,
    logistics and procurement, including managing a busy procurement section.
  • Extensive knowledge of donor requirements
    (USAID and/or international procurement best practices
  • Ability to handle multiple tasks
    simultaneously with prioritization
  • Keen attention to details and
    understanding of suppliers payment cycles/procedures
Personal Competencies:
  • Effective communication:
    Understands effective communication concepts, tools and techniques;
    ability to effectively transmit, explain complex technical concepts in
    simple, clear language appropriate to the audience; and receive, and
    accurately interpret ideas, information, and needs through the application
    of appropriate communication behaviors
  • Problem Solving: Knowledge of
    approaches, tools, techniques for recognizing, anticipating, and resolving
    operational or process problems; ability to apply this knowledge
    appropriately to diverse situations.
  • Interpersonal Relationships:
    Knowledge of and the ability to effectively interact within and across
    Divisions, Departments, Country offices in a constructive and
    collaborative manner.
  • Managing Multiple Priorities:  Ability to manage multiple concurrent
    objectives, projects, groups, or activities, making effective judgments as
    to prioritizing and time allocation.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form
1420 Contractor Employee Biographical Data Sheet, download
and three professional references at the web link below
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