UN Logistics Assistant – Transport Career Jobs – United Nations World Food Programme (WFP)

Job Title:              Logistics Assistant – Transport
Organization: United Nations
World Food Programme (WFP)
Duty Station: Kampala,
Uganda
Reports to: Logistics
Officer
Position Grade: SC5
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Logistics
Assistant – Transport will provide support to Transport Operations of the World
Food Programme (WFP). At this level, the job holder is expected to take
responsibility for completion of a range of processes and activities requiring
some interpretation of standard guidelines/practices for all assistance
modalities for both WFP and logistics common services. The incumbent is also
able to recommend a course of action to staff at various levels and may
allocate tasks to other support staff. 
Key Duties and
Responsibilities:  
  • Prepare transport allocation plans for
    submission to the Head of Logistics (HOL) for approval before uplift of
    cargo.  At the end of the month when
    uplift is completed, ensure that actual allocations including the earnings
    are presented to the Country Director (CD) for endorsement.  Any changes to the allocation plan
    exceeding 10% per transport will be explained in subsequent month.  Land Side Transport Instruction (LTI)
    issuance and monthly reconciliation to be done in accordance to transport
    guidelines.
  • On-Land Transport; Work closely with the
    Program, Pipeline, Procurement, Warehouse and colleagues in Karamoja/South
    West and West Nile corridors for timely delivery of cargo.  Identify any challenges affecting food
    deliveries and provide solutions. 
    If not resolved escalate to the Logistics Officer in charge of
    Operations. Provide the dispatch versus FRN status on a weekly basis
    clearly highlighting any bottlenecks.
  • Overland Transport; Work closely with
    South Sudan/Countries within the region, Mombasa and the recipient
    Countries for timely commodity allocation, LTI issuance and delivery of
    cargo.  Follow up with Transporters
    for truck provision.  Provide the
    dispatch versus call forward status report on a weekly basis, clearly
    highlighting any bottlenecks.
  • Conduct pipeline activities on behalf of
    Logistics unit by monitoring available stocks at Central Delivery Points
    (CDPs) and Extended Delivery Points (EDPs).  Flag any potential challenges that may
    affect the deliveries and transport planning to Logistics Officer
    Operations.  Attend the Pipeline
    weekly meetings and provide the required input.
  • On a monthly basis, the jobholder will
    review the performance of transporters based on LTI completion, delivery
    period, LTI cancellation, transit losses etc. and submit to Logistics
    Officer Operations.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UN World Food Programme (WFP) Logistics Assistant – Transport job
    opportunity should hold a University Degree in either of the following
    fields: Accounts, Procurement & Logistics, Computer Science,
    Statistics or any other related field obtained from a recognized
    Institution; Or a Diploma in Accounts, Procurement & Logistics,
    Computer Science, Statistics or any other related field obtained from a
    recognized Institution, coupled with longer relevant working experience;
  • A minimum of four years’ experience in a
    relevant field gained from a reputable organization;
  • Computer literacy i.e. good working
    knowledge and experience with Microsoft Packages and other Networking
    Operating Systems. Working experience with Relational Database Management
    System, Oracle, & SQL would be an asset.
  • Previous experience using corporate
    systems to monitor ongoing shipments, pipeline information, insurance
    claims, and food stock is desired
  • Prior experience analysing data (on
    commodities, funds, etc.) and drafting reports is an added advantage
  • Previous experience in measuring service
    providers’ performance against set KPIs.
  • Significant experience in assisting the
    preparation of contract documentation.
  • Experience in providing technical business
    support in corporate systems.
  • Excellent command of both written &
    oral English is essential;
Functional Capabilities:
  • Supply Chain Management and
    Optimization:
    Displays aptitude at monitoring and reporting on
    supply chain operations to enable teams to efficiently assess the
    performance and sustainability of current networks.
  • Planning, Project & Resource
    Management
    : Supports the planning, forecasting & resource
    management efforts of own team by collecting data from diverse sources.
  • Information Management & Reporting:
    Collates accurate and timely information and data to enable
    informed decision making on reporting within individual unit and
    consequently the greater humanitarian community.
  • Market Analysis, Contracting and
    Operational Execution:
    Ability to collect and collate necessary
    information to enable WFP to make informed operational decisions.
  • Warehouse and Inventory Management:
    Demonstrates ability to implement operational warehouse procedures and
    normative guidance in order to manage WFP’s warehouse, handle inventory
    effectively through corporate systems, and ensure loss mitigation.
  • Technical Assistance and Coordination:
    Demonstrates awareness of the importance of technical assistance and
    coordination with key stakeholders and an ability to carry out logistics
    activities, respecting individual mandates and programme priorities.
4Ps Core Organisational
Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the
    Strategic Objectives:
    Understands WFP’s Strategic Objectives
    and the link to own work objectives.
  • Be a force for positive change:
    Flexibly adapts individual contributions to accommodate changes in
    direction from supervisors and internal/external changes (such as evolving
    needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our
    team:
    Recognizes and shares with team members the ways in
    which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday
    actions:
    Sets own goals in alignment with WFP’s overall
    operations, and is able to communicate this link to others.
People:
  • Look for ways to strengthen people’s
    skills:
    Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an inclusive culture:
    Participates
    in open dialogue, and values the diverse opinion
    of others, regardless of background, culture, experience, or country
    assignment.
  • Be a coach & provide
    constructive feedback:
    Proactively seeks feedback and coaching
    to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit:
    Participates in accomplishing team activities and goals in the face of
    challenging circumstances.
Performance:
  • Encourage innovation & creative
    solutions:
    Shows willingness to explore and experiment with
    new ideas and approaches in own work.
  • Focus on getting results:
    Consistently delivers results within individual scope of work on time, on
    budget and without errors.
  • Make commitments and make good on
    commitments:
    Commits to upholding individual accountabilities
    and responsibilities in the face of ever-changing country or functional
    priorities.
  • Be Decisive: Makes
    rational decisions about individual activities when faced with uncertain
    circumstances, including in times of ambiguity regarding information or
    manager direction.
Partnership:
  • Connect and share across WFP units:
    Seeks to understand and adapt to internal or cross-unit teams’ priorities
    and preferred working styles.
  • Build strong external partnerships:
    Demonstrates ability to understand and appropriately respond to and/or
    escalate needs of external partners.
  • Be politically agile &
    adaptable:
    Portrays an informed and professional demeanor      toward internal and external
    partners and stakeholders.
  • Be clear about the value WFP brings
    to partnerships:
    Provides operational support on analyses and
    assessments that quantifies and demonstrates WFP’s unique value as a
    partner.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 8th June 2017
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