31 May 2017

UN Logistics Assistant Contracting Job Careers - United Nations World Food Programme (WFP)

Job Title:              Logistics Assistant Contracting
Organization: United Nations World Food Programme (WFP)
Duty Station: Entebbe, Uganda
Reports to: Logistics Officer
Position Grade: SC4

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Logistics Assistant Contracting will take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. The Job holder is able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. The incumbent will provide support to the airdrop operations and to manage the warehouses at Kisubi and Entebbe airport.

Key Duties and Responsibilities:  
  • Ensure accurate daily and weekly reports on food and NFIs are shared and ensure that internal control systems are functioning and that all relevant records are maintained;
  • The jobholder will oversee the shunting of food from the Kisubi warehouse to the Airport and report timely any anomaly encountered from/by transporters in the delivery of cargo from the CDPs to the Entebbe warehouses.
  • The incumbent will also ensure utilization of WFP documents for all warehouse transactions as per WFP rules and regulations (waybills, LTI, stock reports, loss reports etc).
  • Ensure timely input of warehouse transactions in to the WFP Corporate food commodity tracking system (LESS).
  • Ensure daily and monthly reconciliation of stock reports
  • Ensure prompt action in effecting segregation of damaged food consignments/stocks and these are stacked separately for immediate reconditioning/reconstitution.
  • Carry out regular inspection of commodities
  • Ensure timely issuance of warehouse working orders and verify corresponding invoices from the service provider.
  • Conduct inventory and collate monthly inventory reports.
  • Institute loss mitigation measures, loss analysis and reporting,
  • Actively participate in training staff
  • Ensure that food and non-food items (NFI) are controlled and accounted for according to WFP warehouse procedures.
  • Keenly monitor and supervise the activities of security and casual labourers at the Kisubi and Entebbe warehouses.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Logistics Assistant Contracting job opportunity should hold a University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution, coupled with longer relevant working experience;
  • A minimum of four years of relevant working experience in a relevant field gained from a reputable organization;
  • Prior experience analysing food and non-food commodities and drafting reports.
  • Prior experience in providing technical business support in corporate systems.
  • Previous exposure and experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
  • Prior experience in analysing data (on commodities, funds, etc.) and drafting reports.
  • Previous experience in measuring service providers’ performance against set KPIs.
  • Prior exposure and experience in assisting the preparation of contract documentation.
  • Previous experience in providing technical business support in corporate systems.
  • Excellent command of both written & oral English is essential;

Functional Capabilities:
  • Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
  • Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
  • Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
  • Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
  • Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
  • Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

4Ps Core Organisational Capabilities (Purpose, People, Performance and Partnership):
  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor      toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.

Deadline: 8th June 2017

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