The Ugandan Jobline

• Ensure accurate daily and weekly reports
  on food and NFIs are shared and ensure that internal control systems are
  functioning and that all relevant records are maintained;
• The jobholder will oversee the shunting of
  food from the Kisubi warehouse to the Airport and report timely any
  anomaly encountered from/by transporters in the delivery of cargo from the
  CDPs to the Entebbe warehouses.
• The incumbent will also ensure utilization
  of WFP documents for all warehouse transactions as per WFP rules and
  regulations (waybills, LTI, stock reports, loss reports etc).
• Ensure timely input of warehouse
  transactions in to the WFP Corporate food commodity tracking system
  (LESS).
• Ensure daily and monthly reconciliation of
  stock reports
• Ensure prompt action in effecting
  segregation of damaged food consignments/stocks and these are stacked
  separately for immediate reconditioning/reconstitution.
• Carry out regular inspection of
  commodities
• Ensure timely issuance of warehouse
  working orders and verify corresponding invoices from the service
  provider.
• Conduct inventory and collate monthly
  inventory reports.
• Institute loss mitigation measures, loss
  analysis and reporting,
• Actively participate in training staff
• Ensure that food and non-food items (NFI)
  are controlled and accounted for according to WFP warehouse procedures.
• Keenly monitor and supervise the
  activities of security and casual labourers at the Kisubi and Entebbe
  warehouses.

• The ideal candidate for the United Nations
  UN World Food Programme (WFP) Logistics Assistant Contracting job
  opportunity should hold a University Degree in either of the following
  fields: Accounts, Procurement & Logistics, Computer Science,
  Statistics or any other related field obtained from a recognized
  Institution Or a Diploma in Accounts, Procurement & Logistics,
  Computer Science, Statistics or any other related field obtained from a
  recognized Institution, coupled with longer relevant working experience;
• A minimum of four years of relevant
  working experience in a relevant field gained from a reputable
  organization;
• Prior experience analysing food and
  non-food commodities and drafting reports.
• Prior experience in providing technical
  business support in corporate systems.
• Previous exposure and experience using
  corporate systems to monitor ongoing shipments, pipeline information,
  insurance claims, and food stock.
• Prior experience in analysing data (on
  commodities, funds, etc.) and drafting reports.
• Previous experience in measuring service
  providers’ performance against set KPIs.
• Prior exposure and experience in assisting
  the preparation of contract documentation.
• Previous experience in providing technical
  business support in corporate systems.
• Excellent command of both written &
  oral English is essential;

• Supply Chain Management and
  Optimization: Displays aptitude at monitoring and reporting on
  supply chain operations to enable teams to efficiently assess the
  performance and sustainability of current networks.
• Planning, Project & Resource
  Management: Supports the planning, forecasting & resource
  management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting:
  Collates accurate and timely information and data to enable
  informed decision making on reporting within individual unit and
  consequently the greater humanitarian community.
• Market Analysis, Contracting and
  Operational Execution: Ability to collect and collate necessary
  information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management:
  Demonstrates ability to implement operational warehouse procedures and
  normative guidance in order to manage WFP’s warehouse, handle inventory
  effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination:
  Demonstrates awareness of the importance of technical assistance and
  coordination with key stakeholders and an ability to carry out logistics
  activities, respecting individual mandates and programme priorities.

• Understand and communicate the
  Strategic Objectives: Understands WFP’s Strategic Objectives
  and the link to own work objectives.
• Be a force for positive change:
  Flexibly adapts individual contributions to accommodate changes in
  direction from supervisors and internal/external changes (such as evolving
  needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our
  team: Recognizes and shares with team members the ways in
  which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday
  actions: Sets own goals in alignment with WFP’s overall
  operations, and is able to communicate this link to others.

• Look for ways to strengthen people’s
  skills: Assesses own strengths and weaknesses to increase
  self-awareness, and includes these in conversations on own developmental
  needs.
• Create an inclusive culture:
  Participates in open dialogue, and values the diverse opinion
  of others, regardless of background, culture, experience, or country
  assignment.
• Be a coach & provide
  constructive feedback: Proactively seeks feedback and coaching
  to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit:
  Participates in accomplishing team activities and goals in the face of
  challenging circumstances.

• Encourage innovation & creative
  solutions: Shows willingness to explore and experiment with
  new ideas and approaches in own work.
• Focus on getting results:
  Consistently delivers results within individual scope of work on time, on
  budget and without errors.
• Make commitments and make good on
  commitments: Commits to upholding individual accountabilities
  and responsibilities in the face of ever-changing country or functional
  priorities.
• Be Decisive: Makes
  rational decisions about individual activities when faced with uncertain
  circumstances, including in times of ambiguity regarding information or
  manager direction.

• Connect and share across WFP units:
  Seeks to understand and adapt to internal or cross-unit teams’ priorities
  and preferred working styles.
• Build strong external partnerships:
  Demonstrates ability to understand and appropriately respond to and/or
  escalate needs of external partners.
• Be politically agile &
  adaptable: Portrays an informed and professional demeanor      toward internal and external
  partners and stakeholders.
• Be clear about the value WFP brings
  to partnerships: Provides operational support on analyses and
  assessments that quantifies and demonstrates WFP’s unique value as a
  partner.

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