02 May 2017

Senior Program Coordinator Non-profit Careers - American Refugee Committee (ARC) International

Job Title:       Senior Program Coordinator
Organisation: American Refugee Committee (ARC) International
Duty Station: Kampala, Uganda
Reports to: Country Director

About ARC:
The American Refugee Committee (ARC) International is an International nonprofit, nonsectarian organization that provides humanitarian assistance and training to millions of beneficiaries around the world. The ARC seeks to promote peaceful and safe communities where men and women have equal rights and communities can access locally owned, high-quality services.

Job Summary: The Senior Program Coordinator will be the focal point for the program department. The purpose of the position: oversight, management and leadership of ARC Uganda programs and new programs development including program designing and proposal writing, and M&E portfolio. This position will be responsible in ensuring collaboration and support to ARC’s Kuja Kuja project piloted in Nakivale Settlement.

Key Duties and Responsibilities:  
 Program Management, M&E and Reporting — 50%
  • Formulate a grant management plan ( work plan, spending plan and targets) soon after the grant is approved by  donor in collaboration with the finance, HR and operations department
  • Work in liaison with the Country Director to create a long-term, sustainable financing strategy to serve refugee needs in Uganda by providing leadership and management support including project planning, implementation and control
  • Work closely with Nakivale and HQ Creative team to support the Kuja Kuja project ensuring the team and tool has resources readily available to succeed
  • Closely monitor program implementation and budget utilization/ burn rate and ensure that program and spending targets are met working programs personnel and provincial coordinator  on monthly spending plan based on budget Vs actual analysis
  • Keenly monitor compliance with donor and ARC regulations and policies in the course of program implementation
  • Ensure regular communications between programs and field support as well Kampala office support department with regards to finance, HR and operations (logistics, procurement, IT and security) on-time support
  • Ensure meeting deadline of ARC Kampala office and ARC HQ requests with regards to programmatic issues and others
  • Ensure timely production of high quality donor reports
  • Ensure on-time monthly report including other reports to Country Director
  • Provide leadership in developing /strengthening and managing a strong result-based monitoring and feedback tools/system
  • Work closely with institutional donors and host private donor trips highlighting breakthrough projects
  • Ensure that an evidence based evaluation system is in place to learn the impacts
  • Make monthly and quarterly financial forecast in consultation with Provincial Coordinator and submit to finance department in ARC Kampala
  • Build capacity of programs staff as required
  • Oversee program implementing partner issues in the field
  • Participate in project budget review
Program Development — 40%
  • Be the focal point for program development and lead out in the development of high quality and innovative proposals according to donor’ requirements and liaise with ARC HQ programs development department as well as donors as required
  • Collaborate and support the development of innovative breakthrough projects ensuring staffing and implementation needs
  • Work closely with Country Director, HQ IP department and Creative department to implement, monitor and evaluate the ARC Uganda program strategy in order for shaping the strategic direction and growth of the ARC Uganda programs
  • Co-lead with the Finance Controller and programs personnel in the development of budget of new projects ensuring donor and ARC HQ requirement and met
  • Conceptualize, design and develop project concept notes through coordinating and analyzing needs assessment  in coordination with program personnel and provincial coordinator
  • Maximize the efficient use of resources and efficacy in meeting the needs if beneficiaries
  • Lead out in writing up and submission of proposals on time to submit to ARC HQ for review and ensure that proposal are submitted to donors on time through appropriate HQ and fed contact
  • Support the ARC department to coordinate and ensure programmatic linkages at every stage of the program design and implementation stage
  • Follow up with ARC HQ and donors as required
  • Build capacity of local staff in the area of program development
  • Lead out in identifying sources of funding for new program initiatives to expand donor base
Presentation and Coordination — 10%
  • Represent ARC in meetings with local authorities, donors, and other members of the humanitarian community
  • Attend cluster meetings, as appropriate and other coordination forums, to coordinate and prevent duplication with UN bodies, international, and national organizations
  • Assist the Country Director with strategic planning, representation and developing and implementing a clear country-level plan
  • Project the image of ARC’s work in Uganda
  • Other duties as assigned by the country Director
  • Participate in core management team activities
  • Exhibit the values of respect, team-spirit, non-violence, impartiality, humor, simplicity in work-style and integrity – transparency, accountability and ethical behavior in daily organizational activities

Qualifications, Skills and Experience:
  • The applicant for the American Refugee Committee (ARC) Senior Program Coordinator job placement should hold a Master’s degree preferred, four year degree required in a relevant field (International Development)
  • At least seven years’ experience with humanitarian or development programs in complex emergency or post-conflict settings
  • Significant experience in designing and leading non-traditional, low-scale, high impact projects in a humanitarian setting
  • Previous exposure and experience working closely with and building the capacity of national program managers
  • Technical knowledge and practical experience with international humanitarian programming
  • Experience with program development, design, monitoring and evaluation, and proposal writing
  • Strong coordination and leadership skills with proven ability to work across multiple technical areas simultaneously, supporting multiple staff members
  • Demonstrated proposal writing and design skills
  • Prior experience working with donors (OFDA, USAID, UNHCR, BPRM, international and national NGOs, and government agencies)
  • Excellent interpersonal skills
  • Fluency in written and spoken English
  • Previous experience working in Uganda preferred
  • Computer literacy skills i.e. proficiency in Microsoft Office
  • Innovative, Self-motivated, Results-based, Client-oriented
  • Ability to empower and support staff leading breakthrough initiatives
  • Advanced planning skills and ability to meet deadlines in a rapid pace environment without compromising on quality
  • Advanced planning skills and ability to meet deadlines in a rapid pace environment without compromising on quality
  • Strong staff supervision and team capacity building skills
  • Excellent leadership, interpersonal and intercultural skills
  • Experience working with diverse communities
  • Highly developed organizational, liaison and communication skills
  • Ability to work under own initiative and as part of a team
  • Ability to frequently travel and work in remote protracted refugee settings

How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.

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