30 May 2017

Fresher Receptionist/Office Assistant US Non-profit Career Jobs - IntraHealth International

Organisation: Intra-Health International
Project Name: USAID Regional Health Integration to Enhance Health Services in Eastern Uganda Project (USAID/Uganda RHITES-E) Project
Duty Station: Uganda
Reports to: Administrative Officer

About Intra Health:
IntraHealth International is a non-profit organization based in Chapel Hill, North Carolina, U.S.A. that has been in existence for over 30 years in more than 100 countries and it has empowered health workers to better serve communities in need. IntraHealth fosters local solutions to health care challenges by improving health worker performance, strengthening health systems, harnessing technology, and leveraging partnerships. In collaboration with governments, nongovernmental organizations, and private- sector organizations around the world, IntraHealth champions the needs and contributions of health workers—from doctors and nurses to community health workers to health facility managers—and works to ensure they have the tools, supplies, information, training, and support they need to provide communities they serve with the best possible opportunity for health and well-being.

About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which supports the Government of Uganda (GOU) and key stakeholders to increase availability and utilization of high quality health services in 21 districts in Eastern Uganda and 2 in Karamoja by strengthening health systems and improving the quality of, access to, and demand for health services with attention to equity and underserved populations.

Job Summary: The Receptionist/ Office Assistant is responsible for providing operational support to the office in relation to hospitality, office cleanliness, banking services, message services and other general duties.

Key Duties and Responsibilities:  
  • The Receptionist answers office line and directs calls, greets and monitors visitors to the office including managing visitor sign-in
  • Provide delivery/errand services, which includes among others, mail, payments and banking
  • Offers support in printing, photocopying and binding for required activities materials
  • The jobholder also supports in maintaining the routine general cleanliness of the office, by supervising the contracted cleaners.
  • Serves as an appointed bank agent for encashment of the organizations cheques, including delivery and collection of bank correspondences.
  • Tasked with the purchase and management of the usage of office cleaning and kitchen supplies.
  • Provides hospitality service to official guests, which includes providing teas and refreshments as may be needed.
  • Maintains general cleanliness of the kitchen and optimal handling of kitchen appliances.
  • Under direction of Administrative Officer, support in the maintenance of office stationery and supplies which includes its issuance and maintaining the prescribed monitoring record.
  • Provide relief services as requested from time to time including but not limited to front office desk.
  • Assists in logistics support in variety of areas, including but not limited to scanning, preparation of workshop materials.
  • Assist the Finance team by typing out the VAT forms on a weekly basis as they are provided

Qualifications, Skills and Experience:
  • The applicants for the USAID RHITES-E Receptionist/Office Assistant job opportunity must hold a Certificate in management or equivalent field
  • A minimum of two years of related experience in a busy executive office
  • Beginner level of Microsoft office (Outlook, Word and Excel)
  • Requires complete confidentiality
  • Ability to handle multiple tasks simultaneously with prioritization
  • Self motivated and able to adapt to change quickly

Personal Competencies:
  • Effective Communication: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
  • Planning and Organizing: Develops clear goals that are consistent with agreed upon strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.
  • Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.

How to Apply:
All suitably qualified and interested candidates who wish to join the USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here and three professional references at the web link below

Deadline: 4th June, 2017

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