Fresher Receptionist/Office Assistant US Non-profit Career Jobs – IntraHealth International

Organisation: Intra-Health
International
Project Name: USAID Regional
Health Integration to Enhance Health Services in Eastern Uganda Project
(USAID/Uganda RHITES-E) Project
Duty Station: Uganda
Reports to: Administrative
Officer
About Intra Health:
IntraHealth International is a non-profit organization based in Chapel
Hill, North Carolina, U.S.A. that has been in existence for over 30 years in
more than 100 countries and it has empowered health workers to better serve
communities in need. IntraHealth fosters local solutions to health care
challenges by improving health worker performance, strengthening health
systems, harnessing technology, and leveraging partnerships. In collaboration
with governments, nongovernmental organizations, and private- sector
organizations around the world, IntraHealth champions the needs and
contributions of health workers—from doctors and nurses to community health
workers to health facility managers—and works to ensure they have the tools,
supplies, information, training, and support they need to provide communities
they serve with the best possible opportunity for health and well-being.
About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which
supports the Government of Uganda (GOU) and key stakeholders to increase
availability and utilization of high quality health services in 21 districts in
Eastern Uganda and 2 in Karamoja by strengthening health systems and improving
the quality of, access to, and demand for health services with attention to
equity and underserved populations.
Job Summary: The
Receptionist/ Office Assistant is responsible for providing operational support
to the office in relation to hospitality, office cleanliness, banking services,
message services and other general duties.
Key Duties and
Responsibilities:  
  • The Receptionist answers office line and
    directs calls, greets and monitors visitors to the office including
    managing visitor sign-in
  • Provide delivery/errand services, which
    includes among others, mail, payments and banking
  • Offers support in printing, photocopying
    and binding for required activities materials
  • The jobholder also supports in maintaining
    the routine general cleanliness of the office, by supervising the
    contracted cleaners.
  • Serves as an appointed bank agent for
    encashment of the organizations cheques, including delivery and collection
    of bank correspondences.
  • Tasked with the purchase and management of
    the usage of office cleaning and kitchen supplies.
  • Provides hospitality service to official
    guests, which includes providing teas and refreshments as may be needed.
  • Maintains general cleanliness of the
    kitchen and optimal handling of kitchen appliances.
  • Under direction of Administrative Officer,
    support in the maintenance of office stationery and supplies which
    includes its issuance and maintaining the prescribed monitoring record.
  • Provide relief services as requested from
    time to time including but not limited to front office desk.
  • Assists in logistics support in variety of
    areas, including but not limited to scanning, preparation of workshop
    materials.
  • Assist the Finance team by typing out the
    VAT forms on a weekly basis as they are provided
Qualifications, Skills and
Experience:
  • The applicants for the USAID RHITES-E
    Receptionist/Office Assistant job opportunity must hold a Certificate in
    management or equivalent field
  • A minimum of two years of related
    experience in a busy executive office
  • Beginner level of Microsoft office
    (Outlook, Word and Excel)
  • Requires complete confidentiality
  • Ability to handle multiple tasks
    simultaneously with prioritization
  • Self motivated and able to adapt to change
    quickly
Personal Competencies:
  • Effective Communication:
    Understands effective communication concepts, tools and techniques;
    ability to effectively transmit, explain complex technical concepts in
    simple, clear language appropriate to the audience; and receive, and
    accurately interpret ideas, information, and needs through the application
    of appropriate communication behaviors
  • Planning and Organizing:
    Develops clear goals that are consistent with agreed upon strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate time and resources for completing work;
    foresees risks and allows for contingencies when planning; and monitors
    and adjusts plans and actions as necessary.
  • Interpersonal Relationships:
    Knowledge of and the ability to effectively interact within and across
    Divisions, Departments, Country offices in a constructive and
    collaborative manner.
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form
1420 Contractor Employee Biographical Data Sheet, download here and three
professional references at the web link below
Deadline: 4th June,
2017
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