Assistant Finance Coordinator NGO Job Placement – Action Against Hunger (ACF)

Job Title:             Assistant Finance Coordinator
Organization: Action Against
Hunger (ACF)
Duty Station: Uganda
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO. For
over thirty years, ACF  has been
implementing Food Security and Livelihoods, Nutrition, Water, Sanitation and
Hygiene programs in the Lango, Acholi, West Nile and Karamoja regions in
Uganda.
Job Summary: The Assistant
Finance Coordinator will work in liaison with the Finance Coordinator to ensure
smooth implementation of finance procedures within the organisation.
Key Duties and
Responsibilities:  
Capital Administration:
  • Post entries in SAGA for all mission
    journals books (UGX and USD) as well as capturing all accruals and prepayments
    at the beginning, during and end of grants.
  • Work in close collaboration with the
    Finance Coordinator, allocate correctly shared costs at Kampala level and
    ensure that entries are correct .
Cash Management:
  • Ensure that bank accounts and cash boxes
    in the capital are properly managed and followed-up.
  • Make payments, advances, and transfers,
    ONLY if the payment/Procurement request/Supplier Purchase Order has
    previously been duly approved.
  • Prepare transfer vouchers and organize
    transfers to field bases. Communicate transfers made to the Base
    Administrators and ensure that such communications are timely.
  • Control that each transaction is justified
    by an appropriate invoice/receipt, and to ensure the quality of receipts.
  • Maintain all bills in the appropriate records
    and ensure that the classification is made by month, contract, and budget
    line.
  • Do a monthly check of the missing invoices
    from the bases and the capital, and ensure they are received within one
    month’s time.
Financial & Accountancy Management:
  • Implement Financial Procedures and to
    propose new ones when necessary.
  • Capture and enter parameters of new
    budgets in SAGA.
  • Review qualities of accountancies sent by
    base administrators and provide feedback on a monthly basis.
  • Act in the capacity of the Finance
    Coordinator in his absence
  • Prepare BFU and provide comments on
    analysis in place of Finance Coordinator.
  • Prepare monthly and mid-month cash
    forecast in place of Finance Coordinator.
  • Support the Finance Coordinator in
    financial proposal writing and donor reports.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Action Against
    Hunger (ACF) Assistant Finance Coordinator job opportunity should
    preferably hold a University degree in Finance or Business Administration
    (Accounting). Professional qualification CPA/ACCA level is desirable.
  • A minimum of three years’ experience with
    an International NGO performing similar roles will be an added advantage.
  • Previous experience and familiarity with
    SAGA software is a MUST
  • Professional computer skills, including MS
    Word, Excel, internet, and email;
  • Good management, communication, teamwork
    spirit, capacity building and report writing;
  • Ability to work independently when
    necessary, set realistic goals, and work within agreed timelines.
  • Ability to communicate and perform within
    an international and multicultural team.
  • Excellent interpersonal skills and the
    ability to support, motivate, and train staff.
  • Willingness to travel to our field
    location (Karamoja, Northern and west Nile regions).
  • Fluency in English both written and spoken
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications including a cover letter, CV (not more than 4 pages) with at
least three referees and a daytime telephone contract. For email applications
please note that attached documents should not be larger than 2MBs. All
documents should be zipped in one folder. Any email larger than 2MBS will not
be considered. Address your email application to:
recruitment.ug@acf-international.org mentioning “Assistant Finance Coordinator”
in the subject line.
Deadline: 23rd May 2017
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