Admin Jobs – Personal Assistant to the Vice Chancellor at Victoria University (VU)

Organisation: Victoria
University (VU)
Duty Station: Kampala,
Uganda
Reports to: Vice Chancellor
About US:
Victoria University is a state-of-the- art world class cosmopolitan
university located in the heart of Kampala with a multi-cultural student
population and are licensed and accredited by the National Council for Higher
Education (NCHE), offering the best practical and high quality education in the
regional markets. Victoria University stands out as a pivot of academic
excellence, with a fresh and intellectually thriving environment that nurtures
critical and progressive thinkers. Our programmes include: – Foundation
Program; Certificate & Short Courses, Diploma Courses; Under Graduate
Programs, Executive & Professional Programs such as IP3 Accredited
Certifications.
Job Summary: The Personal
Assistant to the VC performs all duties of an administrative nature, including
taking dictation, transcription, typing, setting up appointments, receiving and
screening calls, preparing correspondence and memoranda, and maintaining file
of all university activities and statistical data.
Key Duties and
Responsibilities:  
  • Manage the VC’s agenda: organize daily
    tasks, schedule, arrange, coordinate and prepare the meetings, including
    daily planning of duties and responsibilities is of an organized nature of
    self and VC.
  • Set the tone of the office of
    professionalism in terms of workflow, appearance of office, appearance of
    employees and how one another interacts as a team and towards employees.
  • Be proactive in identifying priorities,
    emergencies and important issues in connection with the day-to-day
    business needs.
  • The jobholder will also attend to all
    incoming and outgoing emails, correspondence and telephone calls and
    ensure that it is translated properly.
  • Take minutes and type memos, letters and
    emails, and ensure its correct archive.
  • Ensure the organization of all
    administrative filling and referencing procedures.
     
Qualifications, Skills and
Experience: 
  • The ideal candidate must hold a master’s
    degree from an internationally recognized university.
  • At least five years of progressively
    responsible professional experience of secretarial / administrative role.
  • Prior marketing and communication
    background is an advantage.
  • Broad skills with computer productivity
    tools.
  • Excellent communication skills.
  • Fluent in the English language
  • Good time management skills.
  • Ability to build trust and consensus.
  • Age: Above 30 years
How to Apply:
All suitably qualified and interested candidates should send an
application together with the following:
  • A detailed, signed and up-to-date
    Curriculum Vitae of the plus names and contacts of three referees.
  • Copies of the candidate’s academic
    documents.
     
The sealed applications must be marked as “CONFIDENTIAL”: POSITION YOU
ARE APPLYING FOR on the top right-hand corner of the envelope that must be
forwarded or delivered to reach the University Secretary, P.O. Box 30866,
Kampala.
E-mail applications to: vacancy@vu.ac.ug
Deadline: 29th May 2017
by 04.00 pm East African time

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