25 May 2017

Admin Jobs - Personal Assistant to the Vice Chancellor at Victoria University (VU)

Organisation: Victoria University (VU)
Duty Station: Kampala, Uganda
Reports to: Vice Chancellor

About US:
Victoria University is a state-of-the- art world class cosmopolitan university located in the heart of Kampala with a multi-cultural student population and are licensed and accredited by the National Council for Higher Education (NCHE), offering the best practical and high quality education in the regional markets. Victoria University stands out as a pivot of academic excellence, with a fresh and intellectually thriving environment that nurtures critical and progressive thinkers. Our programmes include: - Foundation Program; Certificate & Short Courses, Diploma Courses; Under Graduate Programs, Executive & Professional Programs such as IP3 Accredited Certifications.

Job Summary: The Personal Assistant to the VC performs all duties of an administrative nature, including taking dictation, transcription, typing, setting up appointments, receiving and screening calls, preparing correspondence and memoranda, and maintaining file of all university activities and statistical data.

Key Duties and Responsibilities:  
  • Manage the VC’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the meetings, including daily planning of duties and responsibilities is of an organized nature of self and VC.
  • Set the tone of the office of professionalism in terms of workflow, appearance of office, appearance of employees and how one another interacts as a team and towards employees.
  • Be proactive in identifying priorities, emergencies and important issues in connection with the day-to-day business needs.
  • The jobholder will also attend to all incoming and outgoing emails, correspondence and telephone calls and ensure that it is translated properly.
  • Take minutes and type memos, letters and emails, and ensure its correct archive.
  • Ensure the organization of all administrative filling and referencing procedures. 
Qualifications, Skills and Experience: 
  • The ideal candidate must hold a master’s degree from an internationally recognized university.
  • At least five years of progressively responsible professional experience of secretarial / administrative role.
  • Prior marketing and communication background is an advantage.
  • Broad skills with computer productivity tools.
  • Excellent communication skills.
  • Fluent in the English language
  • Good time management skills.
  • Ability to build trust and consensus.
  • Age: Above 30 years

How to Apply:
All suitably qualified and interested candidates should send an application together with the following:
  • A detailed, signed and up-to-date Curriculum Vitae of the plus names and contacts of three referees.
  • Copies of the candidate’s academic documents. 
The sealed applications must be marked as “CONFIDENTIAL”: POSITION YOU ARE APPLYING FOR on the top right-hand corner of the envelope that must be forwarded or delivered to reach the University Secretary, P.O. Box 30866, Kampala.

E-mail applications to: vacancy@vu.ac.ug

Deadline: 29th May 2017 by 04.00 pm East African time


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