Admin Jobs – Executive Assistant at ACLAIM Africa Limited

Organization: ACLAIM Africa
Limited
Duty Station: Kampala,
Uganda
About ACLAIM:
ACLAIM Africa Limited is a multidisciplinary consultancy and training
firm that is driven by a mission to provide consultancy services to bring about
effectiveness, competitiveness and growth. The company is dedicated to
integrity and excellence in the provision of professional solutions to enhance
competence and capabilities in public institutions, private sector organisations
and civil societies.
Job Summary: The Executive
Assistant (EA) will support and enhance the Executive’s effectiveness by
providing information for management support and representing the Executive
Director(ED) where required.
Key Duties and Responsibilities:  
  • The incumbent also represents the ED by
    attending meetings in the Executive Director’s absence.
  • The Executive Assistant must act as the
    ED’s first point of contact with people from both inside and outside the
    organization.
  • The jobholder prepares and submits reports
    by collecting and analyzing information. Secures information by completing
    database backups.
  • Maintains professional and technical
    knowledge by establishing organization data base for organizational
    networks.
  • The jobholder also maintains ED’s
    appointment schedule by planning and scheduling meetings, conferences and
    travel that the ED has to attend.
  • Briefing the ED on the agenda before every
    meeting, taking notes and Minutes for meetings.
  • Welcomes guests and customers by greeting
    them, in person or on the telephone, answering or directing inquiries.
    Replying to all the correspondences that come to the ED’s office on time.
  • Maintains confidence and protects
    operations by keeping information confidential.
  • Significantly contributes to team effort
    by accomplishing related results as needed.
  • Perform any other duties assigned to the
    Executive Assistant by the ED or designate.
Qualifications, Skills and
Experience: 
  • The ideal candidate should hold a
    University degree in any of the following; Business administration,
    Secretarial studies or relevant University education.
  • At least five years’ experience in a
    similar position
  • Excellent writing, communications and
    diplomatic skills
  • Strong presentation, planning, Time
    Management, Organization and coordination skills.
  • Skill in maintaining professional internal
    and external relationships.
  • Excellent analytical skills
  • Keen attention to detail, ability to
    follow procedures, meet deadlines and work independently and cooperatively
    with team members.
  • Skills in preparing reports, inventory
    management, Records management, travel logistics / scheduling.
  • Broad knowledge and understanding of
    Administration, general Office practice and Office security management
  • Computer literacy skills i.e. Microsoft
    word, Microsoft excel and Microsoft power point and Microsoft access, web
    content management and internet communication technologies are MUST.
  • Fluency in written and spoken English.
  • The applicant should be a self- starter
    and willing to work long hours where necessary
How to Apply:
All suitably qualified and interested candidates should their
application letters and updated CVs only to; recruitment@aclaimafrica.com.
The attachments must not exceed 2MB.
Deadline: 17th May 2017
by 5:00pm

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