Accountant NGO Jobs – IntraHealth International

Job Title:     Accountant
Organisation: IntraHealth
Project Name: USAID Regional
Health Integration to Enhance Health Services in Eastern Uganda Project
(USAID/Uganda RHITES-E) Project
Duty Station: Mbale, Uganda
Reports to: Finance Manager
About US:
For over 30 years, in more than 100 countries, IntraHealth
International has empowered health workers to better serve communities in need.
IntraHealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems, harnessing technology,
and leveraging partnerships. In collaboration with governments, nongovernmental
organizations, and private- sector organizations around the world, IntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools, supplies, information, training, and support they need to
provide communities they serve with the best possible opportunity for health and
About USAID RHITES-E Project:
IntraHealth International will implement the USAID RHITES-E which
supports the Government of Uganda (GOU) and key stakeholders to increase
availability and utilization of high quality health services in 21 districts in
Eastern Uganda and 2 in Karamoja by strengthening health systems and improving
the quality of, access to, and demand for health services with attention to
equity and underserved populations.
Job Summary: The Project
Accountant provides support in the payables and general ledger function of
RHITES-E office including processing of vendor payments, staff travel advances
and activity advances. This entails ensuring completeness, accuracy and
timeliness of all such payments.
Key Duties and Responsibilities:  
Staff Advances/Receivables:
  • Follow up for the timely
    submission/liquidation of advances ensuring that accountabilities from
    travelers are received within 5 days of travelers return from a trip, and
    that the review of the same is finalized within 10 days of completion of
    the activity
  • Follow up for the timely submission of
    Regional Float issued to Cluster Leads ensuring that accountabilities from
    the managers are received by the 25th of every month.
  • Checking for the accuracy, completeness,
    adequacy of supporting documents accompanying the Travel Reimbursements
    Forms (TRFs), and Regional Float accountabilities ensuring compliances
    with donor and organizations’ policies and procedures.
  • Ensure all amounts paid to the
    organization in liquidation of travel advances are receipted and banked
  • Generate Adjusting Journal Vouchers (AJVs)
    for all approved Travel Reimbursement Forms (TRFs), Regional Hub Floats
    and other forms of accountabilities and ensure that once reviewed and
    approved, they are accurately posted into the accounting system in a
    timely manner
  • From the Accounting system, generate a
    report of taxable M&IE allowances for submission to the Finance
    Director by the 8th day of the following month.
  • Prepare a Receivables Ageing analysis on a
    monthly basis ensuring documented follow-up of long outstanding
  • Ensure the General Ledger is up to date in
    relation to AJVs for approved Travel Reimbursement Forms (TRFs), returned
    monies and other forms of accountabilities.
Mobile money processing:
  • Process payments for activity and travel
    advances in a timely manner confirm adequacy of supporting documents. The
    travel advances must be received by the traveler at least two days before
    the scheduled day of travel.
  • Prepare payment vouchers in support of
    payments for activity and travel advances confirming such payments are: In
    accordance with the procedures and policies, accurate, complete,
    adequately supported by all underlying appropriate documents, correctly
    coded to appropriate expenses, tracking code and project codes.
  • Process and effect travel and activity
    advance payments in a timely manner.
  • Process Mobile Money payments for activity
    and travel advances. This shall include receiving and validating the
    Mobile Money data base from the field together with the allowances payment
    schedules; populates the bulk CSV file and import to the Mobile Money
    system; print out the Mobile Money transmission sheet for review and
    approval; print out the Mobile Money statement to confirm transmission and
    receipt of funds
  • Proactively maintains and monitors Mobile
    Money Corporate Holding Account balances in order to ensure availability
    of adequate funds before effecting payments
  • Compile, analyze, code and post all Mobile
    Money payments for Travel and Activity advances to the General ledger on a
    daily basis and not later than 24hrs following the payment date
Accounting function:
  • Prepare Bank reconciliations for all bank
    accounts and submit for review and approval by the 3rd day of every month.
  • Take the lead in compiling accruals in
    relation to all unpaid obligations (including salaries) at the month end
    ensuring that all amounts are captured accurately, traceable to the source
    documents and coded to the correct projects.
  • Prepare adjusting journals for month-end
    accruals for approval and posting to the Accounting system.
  • Ensure that reversals to prior months’
    accruals are posted accurately and any arising exchange variances are
    resolved without delay
  • Co-ordinate the month-end field financial
    reporting process to ensure that the soft copy final report is submitted
    to Headquarters by the 5th business day of the following month.
  • Review the monthly Field financial reports
    (e-copy and hard copies) for accuracy and completeness before reports are
  • Address review comments raised by the
    Finance team in Chapel Hill while reviewing the e-version of the monthly
    financial reports. The CH review comments must be addressed within 24
    hours from receipt. This shall include coordination of necessary inputs
    from the other members of the Team.
  • Ensure that retroactive adjustments such
    as inter-project/tracking codes expenses allocations are effected in the
    General ledger on a timely and accurate basis
  • On the 25th of each month, prepare an
    adjusting journal to apportion fuel utilization to the appropriate project
    and activity codes as supported by mileage records provided by the
    Logistics unit
Reporting Function:
  • Reconcile the monthly Headquarter
    Financial (Serenic) uploaded reports with the Field Office’s accounting
    records (QuickBooks), within a week from the date the Serenic reports are
  • Ensure any variances between Serenic and
    QuickBooks reports are discussed with Supervisor, communicated to the HQ
    focal person and resolved in a timely manner.
  • Compile monthly detailed Budget-Variance-Analysis
    reports for each project for distribution to the Supervisor by the 15th of
    each month.
  • Assist in the preparation of quarterly
    expenditure reports for each project for submission to Finance, Contracts
    & Grants Manager by the 15th day of the month following end of each
    quarter- 15th Jan,15th Apr,15th Jul and 15th Oct.
  • Support in compilation and interpreting of
    other ad hoc project expenditures reports as required.
  • Jointly with the Procurement and Payables
    team, manage the overall LPO monitoring tool to enable provision of
    accurate reports on the organizations obligations at any given point in
Duty and Tax Exemption management:
  • Manage the Duty and Tax exemptions process
    by ensuring exemption applications (DA1 forms) are prepared in a timely, accurate
    and complete manner in compliance with the organizations’ policies and
    procedures and donor regulations.
  • Maintain a Duty Exemption Register and
    follow-up on submitted DA1 forms and invoices with the USAID focal point.
  • Liaise with vendors on all VAT matters
    (including following up refunds of VAT paid to the vendors once DA1s are
  • Work closely with Procurement team on
    mentoring the team on necessary compliances in relation to tax/duty
  • Ensure accurate recording of VAT
    transactions in the General Ledger.
Petty Cash Management:
  • Oversee the management of the petty cash
    system ensuring that the laid down policies and procedures are adhered to.
  • Conduct routine and surprise cash counts.
  • Ensure that the Petty cash ledger is
    timely updated with all approved transactions
  • Provide support in the processing of
    Suppliers payments and Travel/Activity advances via the applicable mode of
    payment: EFT, Mobile Money and checks.
  • Provide support to the Grants portfolio as
  • Provide any other required financial
    backstopping roles to the RHITES-E Project headquarters and regional field
    offices as need arises.
  • Jointly with the immediate Supervisor,
    participate in own performance appraisals, identify own learning needs and
    personal career growth.
Qualifications, Skills and
  • The applicants for the USAID RHITES-E
    Accountant job opportunity must hold a Bachelor’s degree in Accounting,
    Finance or related field.
  • At least five years’ experience in busy
    accounting department.
  • Previous exposure and experience in USAID
    rules & regulations
  • Experience in donor funded organization is
  • Minimum of CPA finalist
  • Excellent interpersonal skills
  • Proficiency in QuickBooks and MS Word and
  • High integrity, honesty, initiative and
Personal Competencies:
  • Innovation: Develops new,
    better or significantly different ideas, methods, solutions or initiatives
    that result in improvement of IntraHealth’s performance and meeting
    objectives, results and global commitments
  • Accountability: Holds self and
    others accountable for all work activities, research and personal actions
    and decisions; follows through on commitments and focuses on those
    activities that have the greatest impact on meeting measurable high
    quality results for IntraHealth’s success. 
    Exercises ethical practices, respectful words and behaviors, and
    equitable treatment of others in all activities.
  • Service Excellence: knowledge
    of and ability to put into action customer service concepts, processes and
    techniques to access internal and/or external client needs and
    expectations  and meet or exceed
    those needs and expectations through providing excellent service directly
    or indirectly.
Functional Competencies
  • Effective Communication (Oral and
    ): Understands effective communication concepts, tools and
    techniques; ability to effectively transmit, explain complex technical
    concepts in simple, clear language appropriate to the audience; and
    receive, and accurately interpret ideas, information, and needs through
    the application of appropriate communication behaviors
  • Problem Solving: Knowledge of
    approaches, tools, techniques for recognizing, anticipating, and resolving
    operational or process problems; ability to apply this knowledge
    appropriately to diverse situations.
  • Interpersonal Relationships:
    Knowledge of and the ability to effectively interact within and across
    Divisions, Departments/Country Offices in a constructive and collaborative
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form
1420 Contractor Employee Biographical Data Sheet, download
and three professional references at the web link below
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