2 Finance Officer NGO Job Opportunities – Mercy Corps

Organisation: Mercy Corps
Duty Station: Uganda
Reports to: Senior Finance
Officer
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, and Nike Foundation.
Job Summary: The Finance
Officer will be primarily responsible for the assigned field office finances,
compliance, budget monitoring, reporting, resources management, coordination
with others, etc. The incumbent will also be responsible for updating and
tracking all assets and finance files. He/she is responsible to make sure that
all AAM, segregation of duties and policies and procedures are respected as per
the FFM, procurement manual, assets mgt and other manuals/policies and procedures.
Tracks contracts, leases and procurements for the office.
Key Duties and
Responsibilities:  
  • Follow all Mercy Corps policies,
    procedures, grant compliance and documentation requirements.
  • Implement and Make sure all Mercy Corps
    FFM, procurement, assets mgt, HR policies and procedures are implemented.
  • Implement and Make sure all respective
    donors and local Gov’t rules and regulations are respected.
  • Keenly review and track all grants/budget
    purchases and contracts and other commitments for the office.
  • Ensure compliance with GAAPs, Ugandan and
    US law and standard accounting practice.
  • In charge of monitoring costs as per the
    available grant and budget details and monthly budgets vs actual reports.
  • Provide on-going orientation, training and
    support to all Mercy Corps program and finance staff on Mercy Corps and
    respective donor’s rules and regulations.
  • Provide financial review for all advances,
    purchase requests, quotation analysis, purchase orders, expense reports,
    payment requests and others within his/her limit.
  • Code all expenditures following the
    standard chart of accounts, coded budget and record to the accounting
    software or recording system and send to main office for review and
    posting every week.
  • Match invoices with GRN and other required
    documents.
  • Prepare and submit weekly and monthly cash
    requirement for the office, send to main office and make sure sufficient
    cash is available for the office.
  • Manage cash and bank payments, record them
    and reconcile with bank statements and cash counts.
  • Make surprise, weekly and monthly cash
    counts and document them as per the current MC policy.
  • The incumbent will reconcile bank balances
    with bank statement, all advances and send to main office with month end
    transactions and report.
  • Ensure all field level income taxes,
    withholding taxes, VAT and other taxes are withheld and paid accordingly.
  • Collect all staff timesheets, review them,
    prepare summary and send them to main office every month.
  • Participate in preparation of operating
    and grant budgets.
  • Make frequent site visits and work with
    the program team for physical check and to ensure payments are being made
    accordingly and procurements are properly made whenever necessary.
  • Maintain all donor files and ensure they
    are well labeled, fully updated with all contracts, submitted reports,
    governing clauses and all other relevant documents.
  • Be adaptable and flexible to take new
    tasks and new assignments as requested from time to time.
  • Conduct himself/herself both
    professionally and personally in such a manner as to bring credit to Mercy
    Corps and to not jeopardize its humanitarian mission.
  • Support any other finance functions and
    offices when ever need arises.
  • Perform any other tasks to be assigned by
    the supervisor.
Qualifications, Skills and
Experience: 
  • The applicant for the Mercy Corps Finance
    Officer job opportunity should preferably hold a Bachelor’s degree or
    equivalent in accounting or finance is required.
  • At least four years’ experience in grants
    and financial management and accounting.
  • At least three years of international
    NGO/PVO experience is preferred.
  • Strong accounting skills and experience,
    including management of the general ledger, journal entries, payroll,
    payables and balance sheet.
  • Broad knowledge and understanding of donor
    rules and regulations is required.
  • Significant exposure, experience and
    skills with financial reports preparation and presentation and proven
    ability to translate technical financial data into informative reports.
  • Advanced computer skills in MS Office
    programs, particularly Excel and accounting software experience.
  • Prior management experience and strong
    organizational skills preferred.
  • Excellent oral and written English skills
  • Willingness to travel regularly to Mercy
    Corps and sub grantees field offices and project sites approximately 50%.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline:  18th May 2017
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