UN Procurement Assistant Career Jobs – United Nations–African Union Mission in Darfur (UNAMID)

Job Title:              Procurement Assistant
Organization: United
Nations–African Union Mission in Darfur (UNAMID)
Duty Station: Entebbe,
Uganda
Job Opening Number:
RPO/GJO/LL/001/04-2017
Reports to: Procurement
Officer/Team Leader
Grade: GS-5
About US:
The United Nations–African Union Mission in Darfur (UNAMID) is a joint
African Union (AU) and United Nations (UN) peacekeeping mission formally
approved by United Nations Security Council Resolution 1769 on 31 July 2007, to
bring stability to the war-torn Darfur region of Sudan while peace talks on a
final settlement continue.
Key Duties and
Responsibilities:  
Within delegated
authority, the Procurement Assistant will carry out the following duties:
  • Provides
    procurement, logistical and administrative support to a team of
    Procurement Officers in the acquisition of a wide variety of goods
    and services.
  • The
    jobholder will review, record and prioritize purchasing requests and
    obtains additional information/documentation as required; determines the
    availability of vendors and funding sources.
  • Keenly
    monitors status of existing requisitions, maintains contact with
    suppliers to ensure timely delivery of goods and services, coordinates
    shipment of goods/commodities/equipment to HQ and field missions, and
    verifies receipt and inspection of deliverables and accurately reports, as
    and if required.
  • Produces
    tender documents (e.g. Invitations to Bids, Requests for Proposals and
    Requests for Quotation) based on the nature of requirements and cost of
    procurement involved.
  • Prepares
    abstracts of offers and compile data contained in quotations,
    proposals and bids to determine which supplier can deliver the required
    goods/services at the best terms and lowest costs possible under the
    guidance of Procurement Officers.
  • The incumbent finalizes purchase orders and contracts for approval by the
    Procurement Officer; may authorize purchases in line with delegated
    signature authority, and, if required, prepares submission to the
    Contracts Committee for review and subsequent approval by the authorized
    official.
  • Supports
    the relevant officers in more complex, higher value purchasing operations;
    coordinates distribution of pertinent documents to concerned parties, ensures
    appropriate follow-up action, etc.
  • Maintains
    relevant internal databases and files; keeps track of any contractual
    agreements, systems contracts, etc. and informs affected users of
    contractual rights and obligations.
  • Researches,
    retrieves and presents information from a variety of internal and
    external sources on sources of supply, vendors by commodity, etc., as well
    as obtain specifications for new products and equipment on the market.
  • Drafts
    routine correspondence.
  • Performs
    other duties as assigned.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United
    Nations–African Union Mission in Darfur (UNAMID) Procurement Assistant job
    should hold a High school
    diploma or equivalent is required.
  • A
    certificate of procurement or Contract Management training is
    desirable.
  • At least five years of progressively responsible experience in procurement,
    contract management, contract administration or logistics and supply chain
    management is required.
  • Two
    years of experience directly related to first-hand procurement or
    contracting is required.
  • First-hand
    experience in conducting procurement at the international level for an
    intergovernmental organization(s), governmental organization(s), or large
    multi-national organizations(s) is desirable.
  • Previous
    exposure and experience in all phases of procurement in a high-volume
    procurement operation is desirable.
  • Languages: Fluency in oral and written
    English is required. Knowledge
    of another official United Nations language is an advantage.
Personal Competencies:
  • Professionalism: Knowledge of procurement policies,
    processes and procedures generally and, in particular, those related to
    the purchase of supplies and services. Knowledge of financial rules and
    regulations and ability to research and gather information from a
    variety of standard sources and to apply good judgment in the context of
    assignments given. Shows pride in work and in achievements; demonstrates
    professional competence and mastery of subject matter; is conscientious
    and efficient in meeting commitments, observing deadlines and achieving
    results; is motivated by professional rather than personal concerns; shows
    persistence when faced with difficult problems or challenges; remains calm
    in stressful situations.
  • Planning
    & Organizing:

    Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client
    Orientation:

    Considers all those to whom services are provided to be “clients” and
    seeks to see things from clients’ point of view; Establishes and
    maintains productive partnerships with clients by gaining their trust and
    respect; Identifies clients’ needs and matches them to appropriate
    solutions; Monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems; Keeps clients
    informed of progress or setbacks in projects; Meets timeline for delivery
    of products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts. Women are
strongly encouraged to apply.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications the following documents:
  • The United Nations Personal History form
    (P-11), Download Here; This should
    be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation report /
    appraisals
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 29th April 2017
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