UN Human Resources Assistant Career Jobs – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:               Human Resources Assistant
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: 17-Human
Resources-RSCE-75636-F-Entebbe (R)
Reports to: Service Line
Manager
Job Grade: FS5
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations Headquarters
and oversight bodies. The Steering Committee consults with the Global Field
Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities: 
Within limits of
delegated authority, the Human Resources Assistant will carry out the following
duties:
Recruitment and Placement:
  • Actively participate in the selection of
    candidates; including conducting roster searches for applicants and
    identifying short-lists of candidates, evaluating and screening
    applications, generating personal history profiles of candidates,
    facilitating the interview process and acting as ex-officio.
  • Provide support in the filling of vacant
    posts for all categories, including initiating and following-up on
    reference checks and academic qualifications, ensuring the completion of
    the pre-recruitment formalities, calculating salaries and related
    benefits, and preparing and dispatching offers of appointment and
    Statement of Emoluments.
  • Provide input into policy development for
    HR policies for staff in the Field Service, General Service and related
    categories.
  • The jobholder will also schedule and
    coordinate entry tests for locally-recruited staff.
  • Supervise and support the maintenance of
    vacancy announcement files, staffing tables and tracking of status of
    recruitment cases.
  • Keenly review and process personnel
    actions through IMIS.
  • Guide staff on visa matters.
Administration of Entitlements:
  • Review and process data pertaining to
    conditions of service.
  • Review and process requests for a wide
    range of entitlements and exceptions to the Staff Rules and Regulations,
    e.g. travel entitlements, currency of payment of emoluments and rental
    subsidy.
  • Keenly monitor issues on conditions of
    service of staff and advise the supervisor of any developments.
  • Guide staff on conditions of service and
    entitlements.
Staff Development and Career Support Training:
  • Provide support in the development and
    tracking of career development programmes in liaison with the mission
    training focal points, the DFS Career Development Unit and the Field
    Career Development Officers.
  • Provide initial advice and answer general
    queries on career development issues in liaison with the DFS Career
    Development Unit and the Field Career Development Officers.
  • Assist in the preparation of training
    material by providing input where appropriate
  • Support the Field Career Development
    Officer in retrenchment exercises with regards to drawing down/ downsizing
    and expanding missions in identifying staff and positions concerned as
    well as relevant programmes.
Classification:
  • Assist in reviewing and processing
    requests for classification by ensuring completeness of requests and
    liaising with requestors when required.
  • Provide advice and answer general queries
    on classification procedures and processes.
  • Assist in providing documentation and
    background materials relating to classification appeals by researching
    background information and liaising with relevant offices when required.
General:
  • Supervise the maintenance of automated
    databases and the centralized reference and filing systems by reviewing
    and approving entries by lower-level staff, ensuring that information is
    accurately and timely entered.
  • Undertake research on a range of Human
    Resources related issues and prepares notes/reports.
  • Undertake research on precedents, policy
    rulings and procedures.
  • Compile data from different sources and
    prepare statistical reports on Human Resources related issues.
  • Research background information and draft
    information circulars on Human Resources related issues.
  • Conduct exit briefings for separating
    staff and assist them in final arrangements.
  • Provide general office support services;
    process, draft, edit, proofread and finalize for signature/approval a
    variety of correspondence and other communications; perform budget
    preparation, input, monitoring and implementation in information systems,
    sets up and maintains files/records (electronic and paper); schedules
    appointments/meetings, monitors deadlines
  • Prepare written responses to queries
    concerning Human Resources related matters.
  • Distribute routine work to junior support
    staff, ensuring efficient and timely execution of the work.
  • Train and provide supervision to lower-level
    staff in the unit.
  • Perform other duties as required.
Key Results Areas:
  • Provision of the full range of human
    resources management assistance.
  • Thorough understanding of the context of
    programmes/projects and issues and independent handling of a wide range of
    activities and follow-up action.
  • Demonstrated initiative in the
    identification and resolution of a wide range of issues/problems and
    effective handling of unforeseen situations.
  • Effective organization and supervision of
    the work of lower-level staff.
  • Consistent application and interpretation
    of appropriate policies, rules, guidelines, procedures and practices.
  • Effective and timely liaison and
    interaction with colleagues and concerned parties internally and
    externally.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    Regional Service Centre at Entebbe (RSCE) Human Resources Assistant job
    opportunity should hold a High school or equivalent diploma is required.
    Technical or vocational certificate in human resources, business
    administration or personnel administration is desirable.
  • A minimum of eight years of progressively
    responsible experience in human resources management or other related
    fields. Experience in a service center is a requirement. Experience in a UN
    peacekeeping mission is desirable.
  • Languages: Fluency in oral and
    written English is required.
Personal Competencies:
  • Professionalism:  A thorough knowledge of the
    Organization’s HR policies, procedures and practices. Demonstrated use of
    initiative and ability to make appropriate linkages in work requirements
    and anticipate next steps. Ability to interpret and apply staff rules.
    Commitment to implementing the goal of gender equality by ensuring the
    equal participation and full involvement of women and men in all aspects
    of peace operations
  • Teamwork: Works collaboratively
    with colleagues to achieve organizational goals; Solicits input by
    genuinely valuing others’ ideas and expertise; is willing to learn from
    others; Places team agenda before personal agenda; Supports and acts in
    accordance with final group decision, even when such decisions may not
    entirely reflect own position; Shares credit for team accomplishments and
    accepts joint responsibility for team shortcomings.
  • Client Orientation:
  • Considers all those to whom services are
    provided to be “clients ” and seeks to see things from clients’ point of
    view; Establishes and maintains productive partnerships with clients by
    gaining their trust and respect ; Identifies clients’ needs and matches
    them to appropriate solutions; Monitors ongoing developments inside and
    outside the clients’ environment to keep informed and anticipate problems;
    Keeps clients informed of progress or setbacks in projects ; Meets
    timeline for delivery of products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 27th April 2017
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