Earn over 44,000 US Dollars as East and Southern Africa Programmes Coordinator at Malaria Consortium

Organization: Malaria
Consortium
Duty Station: Kampala,
Uganda
Reports to: East and
Southern Africa Director
Salary: USD 44,550
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable diseases
in Africa and Southeast Asia. Malaria Consortium works with communities,
government and non-government agencies, academic institutions, and local and
international organisations, to ensure good evidence supports delivery of
effective services, providing technical support for monitoring and evaluation
of programmes and activities for evidence-based decision-making and strategic
planning. Malaria Consortium works to improve not only the health of the
individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
Job Summary: The East and
Southern Africa Programmes Coordinator provides direct programme, HR, finance
and operations management guidance for any multi-country and country programmes
to the East and Southern African country programmes, supporting evidence-based
business development, planning and investment decision which ensure value for
money.
Key Duties and
Responsibilities:  
Programme Management (30%):
  • The
    incumbent will coordinate inputs on project start-up upon successful award
    of funding, including drafting work plans, project timelines, procurement
    plans and contracts, compliance adherence, reviewing sub-contracts,
    etc. in collaboration with country programme teams.
  • Oversee
    the close-out planning and roll-out for all country and multi-country
    projects, in close coordination with country senior management teams and
    project managers, to ensure that ownership and
    accuracy/compliance/reporting in close-out activities is adhered to.
  • Offer
    technical support to country senior management teams in the roll-out of
    five-year strategic plans, including any business development,
    restructuring and realigned objectives revisions to ensure the
    document remains living and relevant to the country programme.
  • Draft
    technical programme management deliverables (donor reports, concept notes,
    project monitoring tools, internal reports and project materials for
    external distribution) and provide writing and editing support to
    country and multi-country programmes, in collaboration with the Programmes
    teams and Technical Directors.
  • Follow-up
    on management assessments for each country programme annually, including
    timelines for actions on identified gaps and risk areas, and
    planning support to countries to effect these actions.
  • Keenly
    review and consolidate Quarterly Programme Assessments and Rolling Funding
    Pipeline for country programmes and work with country teams on remedial
    actions when required.
  • Review
    contracts (donor, vendor, consultant, sub-contractor) prior to approval as
    needed.
  • At
    the request of the East and Southern Africa Director, Create and revise
    job descriptions, conduct interviews and recommend selections for staff
    and consultants for country-level and regional/multi-country
    projects.
  • Represent
    the organization to donors in-country and at headquarters level for
    specific project issues and project launches as-needed.
  • Ensure
    that all country programmes are appraised and trained on new software and
    policy roll-outs, including providing troubleshooting and additional
    training support for new hires.
Financial and Risk Management (30%)
  • Review
    and oversee quality assurance from the project management team on
    annual financial plans and rolling re-forecasting exercises at the country
    and regional levels.
  • Work
    in close collaboration with country senior management teams, provide
    detailed monthly diagnostic and prescriptive analysis of budget
    performance against planned expenditures, including monthly follow-up on
    remedial action for under/overspends.
  • Work
    in liaison with the Country Finance Managers, develop and provide tailored
    financial management inductions, formats, templates and ad hoc
    trainings for country-level managers, including senior management team and
    project managers, in order to ensure comprehensive financial management
    literacy among project support and implementation teams, including but not
    limited to budget variance analysis, forecasting, microplanning and mapped
    and phased budgets.
  • Follow-up
    on internal audit recommendations and outstanding advance balances for all
    country programmes to ensure that they are addressed within two quarters
    of identification.
  • Work
    closely with country senior management teams to identify and update
    an active risk matrix with clear deadlines for mitigating actions and
    quarterly revisions and updates when new projects come online.
  • Ensure
    grant management in terms of knowledge management of project
    agreements and documents is followed, including monitoring reporting
    quality assurance to donors and partners and compliance adherence by
    projects.
Business Development (25%):
  • Serve
    as the coordinator for bid managers on multi-country and country programme
    business development initiatives.
  • Support
    project design and log frame development in coordination with the bid team
    and country programme.
  • Coordinate
    technical, managerial and operational inputs from countries on single- and
    multi-country proposals, including ensuring that countries are
    fully briefed on the project concept, rational and timelines.
  • Lead
    on narrative drafting and budget development as needed.
  • Provide
    review on project management and budgeting of all proposals, including quality
    assurance of technical narrative in collaboration with the technical team.
  • Develop
    graphic quarterly country updates on the status of pending and existing
    projects and proposals for the Board of Trustees.
  • Sign
    off on project management for proposals less than 500,000 USD in
    value.
Resource Management (5%):
  • Manage
    resource planning tool for the region, ensuring appropriate allocation of
    programme management, operations, financial and technical staff across
    projects in line with approved donor budgets, in close
    collaboration with the East and Southern Africa Director and Technical
    Director.
  • Provide
    technical training on systems and resource management planning to country
    resource managers within the region as-needed.
  • Keenly
    analyse regional staff, support costs and use of core budget on a
    monthly basis for Management Accounts purposes, and quarterly for Regional
    Management Team meetings.
M&E support (5%): Carry
out analysis of M&E data for country programmes in coordination with
project managers and M&E focal points as needed.
Secondment (5%): Be
available for secondments and gap fill for programme manager-level positions as
required for country programmes within the region. Content of secondments will
vary depending on skill set of post holder.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate for the Malaria Consortium East and Southern Africa
    Programmes Coordinator job vacancy must hold a Master’s Degree in Public Health, International Development or a
    related field
  • Significant
    experience in project development, implementation and evaluation
  • Previous
    work experience in sub-Saharan Africa and/or on malaria or public health
    programming is desired
  • Excellent analytical skills, with a comprehensive understanding of
    budgeting and financial management
  • Excellent
    writing, editing and presentation skills
  • Ability
    to work and coordinate with remote teams in various locations
  • Proven
    track record of managing multiple projects, working to tight deadlines and
    overseeing diverse teams in a development context
  • Proven
    track record of budget and financial analysis
  • Significant
    field experience in project implementation and financial management with a
    proven track record of timely submission of high quality project
    deliverables
  • Broad
    knowledge and understanding of public health issues in Africa;
    previous experience managing health projects desirable
  • Experience
    in proposal writing and business development
  • Proficiency
    in using STATA or other statistical software is an added advantage
  • Ability
    to work in French/Portuguese is desirable
Core Competencies:
Delivering Results: Inspires wider teams to achieve outstanding
results and to manage risks
  • Proactively
    improves effectiveness and performance of other senior staff to increase
    ability to meet objectives, acquiring new skills when appropriate
  • Encourages
    mitigating risks amongst teams/groups they work with/manage
  • Ensures
    the quality of all internal/external work of own and others
Analysis and use of
information:
Works confidently with complex data to support work
  • Interprets
    complex written information
  • Works
    confidently with data before making decisions: for example, interpreting
    trends, issues and risks
  • Acquainted
    with the validity, relevance and limitations of different sources of
    evidence
Interpersonal and
communications:
Communicates complex technical and/or
sensitive/high risk information effectively
  • Communicates
    complex operational, technical and strategic issues clearly and credibly
    with widely varied audiences
  • Uses
    varied communication to promote dialogue and shared understanding and consensus
    across a variety of audiences
  • Influences
    internal and external audiences on specific issues
  • Scans
    the internal and external environment for key information and messages to
    support communications strategies
Collaboration and partnering:
Builds strong networks internally and participates actively in external
networks and think tanks
  • Builds
    strong networks internally
  • Participates
    actively in external networks and/or think tanks
  • Engages
    with relevant experts to gather and evaluate evidence
  • Shares
    and implements good practice with internal and external peers
Leading and motivating
people:
Effectively leads and motivates others or direct reports
  • Gives
    regular, timely and appropriate feedback
  • Acknowledges
    good performance and deals with issues concerning poor performance
  • Conducts
    staff assessment and development activities conscientiously and
    effectively
  • Develop
    the skills and competence of others through the development and
    application of skills
  • Coaches
    and supports team members when they have difficulties
Flexibility/ Adaptability: Supports others to cope with
pressure
  • Response
    positively to change, embracing and using new practices or values to
    accomplish goals and solve problems and supports others to do the
    same
  • Adapts
    team approach, goals, and methods to achieve solutions and results in
    dynamic situations
  • Sets
    realistic deadlines and goals for self or team
Living the Values: Supports
others to live Malaria Consortium’s values
  • Demonstrates
    personal integrity by using role position responsibility
  • Cultivates
    an open culture within the wider, promoting accountability, responsibility
    and respect for individual differences
Strategic planning and
thinking and sector awareness:
Is aware of others’ activities
and vice versa in planning activities
  • Takes
    account of team members and others workload when planning
  • Maintains
    awareness of impact on other parts of the organisation, keeping abreast of
    other’s activities, objectives, commitments and needs
  • Has
    a good understanding of the sector in which Malaria Consortium works
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
Deadline: 26th April 2017
by 11:59 pm
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