American Citizen Procurement Specialist Careers – Dexis Consulting Group

Job Title:      Procurement Specialist
Organisation: Dexis
Consulting Group
Funding Source: United
States Agency for International Development (USAID)
Duty Station: Kampala,
Citizenship: US Citizen
About US:
Dexis Consulting Group strengthens management systems for the U.S.
Government and across developing economies. Since our founding in 2001, Dexis
has provided monitoring and evaluation, program management, institutional
support, project implementation, and training solutions to address some of the
world’s greatest challenges.
Key Duties and
  • The incumbent will provide simple
    acquisition procedures (professional services contracts, purchase orders,
    blanket purchase agreements, basic employment contracts);
  • Initiate vendor database management. 
  • Keenly review incoming procurement
    requests, establish priorities and perform appropriate and necessary
    preparations based on the type of procurement requested]
  • Guide USAID/Tanzania staff on procurement
    policies and other pertinent considerations affecting procurement requests
  • Review all procurement requests for
    compliance with established guidelines such as Federal Acquisition
    Regulation (FAR), AIDAR and ADS prior to initiating action
  • Manage deadlines and track the status of
    requests according to priority assigned
  • Perform contract administration and
    follow-up on delinquent deliverables and services
  • Review Statements of Work (SOWs), PSC
    position descriptions, Purchase Orders, Requests for Quotations (RFQs),
    announcements, and other solicitations, quotes, proposals, bids and
    invoices, and other procurement documents for accuracy or as otherwise
    needed to fulfill the procurement action; facilitate correction or require
    follow-up actions
  • Identify and post procurement
    solicitations and other notices in public places in newspapers, and in
    other outlets determined to provide broad and easy access for a wide range
    of potential interested parties
  • Organize and coordinate technical
    evaluation committees to review proposals or other technical submissions
    and obtain technical evaluation reports supporting technical decisions
    related to the procurement action
  • Negotiate contracts, prepare the award
    document and prepare or assemble all required supporting file
    documentation for submission to the Executive Officer for signature
  • Initiate Buyer and Requester procurement
    actions in USAID’s Global Acquisition and Assistance System (GLAAS)
  • Maintain a tracking system of all
    procurement documents, from purchase requests, to receipt of procured
    goods or services by the requestor in GLAAS
  • Screen and review quotations, bids,
    proposals or other offers
  • Track due dates for required contractor
    deliverables including status/progress reports; provide update to EXO and
    the requesting office of successful delivery or potential delay
  • Coordinate timely funding and payment with
    Office of Financial Management (OFM) and work with OFM to resolve funding
    or other finance-related problems
  • Process closeout of procurement actions
    from Executive Office and from USAID/Tanzania’s Office of Acquisition and
    Assistance (OAA)
  • Develop proposed resolution of audit
    findings on contracts
  • Keep abreast of market conditions
    including pricing, availability and suppliers of commonly purchased
    supplies and services
  • Manage and support vendor relationships
  • Review requests for cash purchases, to
    ensure cost is fair and reasonable prior to approval
  • Report procurement actions via EPICs,
    GLAAS and other WEB-based tools, and prepare reports in ASSIST, in
    coordination, with OFM and OAA
  • Perform other procurement tasks as
    requested by the COR or CO
Qualifications, Skills and
  • The ideal candidate for the USAID Project
    Procurement Specialist career placement must hold a Bachelor’s degree in a
    related field is required; Master’s degree preferred.
  • At least three years of professional
    procurement experience is required
  • Previous experience using GLAAS system.
    GLASS certification desirable
  • Significant knowledge of international best
    practices in procurement procedures, project administration, contract
    procedures and project follow-up.
  • Previous exposure and experience working
    with USAID preferred
  • Excellent communication skills and
    experience in working with high level government officials and business
  • A demonstrated background in procurement
    utilizing the Federal Acquisition Regulations (FAR) desired.
  • Fluency in English required. Knowledge of
    Kiswahili desirable
  • US Citizen.
How to Apply:
All suitably qualified and interested Americans who wish to work in
Uganda should apply at the online link below.
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