Administration Coordinator USAID RHITES-EC Project Jobs – University Research Co., LLC (URC)

Job Title:        Administration Coordinator
Organisation: University
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional 
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The
Administration Coordinator is responsible for the thorough oversight of the
administrative function, ensuring day-to-day office operations run smoothly,
including management of events, adherence to safety and security policies and
procedures, and facility maintenance and repairs.
Key Duties and
  • Tasked with general office organization
  • Safe, neat and secure work environment
  • Up-to-date fleet fuel, repair &
    maintenance reports produced
  • Up-to-date vendor reports produced.
  • Report on stores situation and
    transactions produced
  • Keenly monitor the implementation of
    guidelines for office management, maintenance of accurate records of all
    assets and inventories in line with USAID RHITES-EC set standards
  • Maintain a schedule for drivers and manage
    transport needs for USAID RHITES-EC staff and guests
  • Periodically conduct stores and assets
    auditing to review the reliability and integrity of stock and assets
    management information & activities and make appropriate
    recommendations to curb the gaps in line with the
  • Confirm need for vehicle repair and
    maintenance in accordance with USAID RHITES-EC fleet management guidelines
  • The jobholder will regularly review and
    maintain the implementation of procedures on storage, inventory control
    and distribution of supplies, spare parts and consumables to different
  • Receive vendor bills, review, process
    payment for telephone, water and electricity, vehicles repair and maintenance,
    fuel and vehicle hire
  • Prepare monthly administration reports and
    submit to Operations Manager
  • Ensure cleanliness, neatness and security
    of the work environment as per USAID RHITES-EC office management
  • Perform any other duties as may be assigned
Qualifications, Skills and
  • The applicants for the USAID RHITES-EC
    Administration Coordinator job opportunity must hold a Bachelor’s Degree
    in Business Administration or its equivalent
  • Possession of a post graduate diploma in
    Business Administration is an added advantage
  • At least five years’ experience in a busy
  • The applicant should preferably have
    purchasing and supply knowledge
  • Stores management knowledge is desired
  • Working knowledge of general office
    management procedures desired
  • Knowledge in fleet management desired
  • Excellent interpersonal skills are desired
  • Good communication skills
  • Good records management skills
  • Hands-on computer skills
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send their cover letters, certificates of good
conduct curriculum vitae, copies of academic credentials and contact
information for three professional references addressed to:
Human Resource Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 10 Kiira Lane, Mpumudde Division, UGANDA
E-mail to:
Deadline: Friday 21st April,
2017 by 12:00 pm
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