Job Title: Chief of Section, Finance Organisation: United Nations…
Fresher Administrative Assistant USAID MAPD Program Jobs – Infectious Diseases Institute (IDI)
Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Social Sciences Jobs in Uganda, Uncategorized
Job Title: Administrative Assistant
Organisation: Infectious
Diseases Institute (IDI)
Diseases Institute (IDI)
Project Name: USAID Malaria
Action Program for Districts (MAPD)
Action Program for Districts (MAPD)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Project Manager
–MAPD
–MAPD
About Us:
The Infectious Diseases Institute (IDI) is an international non-profit
organization which is a partnership of infectious diseases and public health
specialists. The overall objective of the IDI is to strengthen health systems
with strong emphasis on Infectious Diseases, through Research and Capacity
Development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research and Laboratory
services (provided through a partnership with the Makerere University – John
Hopkins University Core Lab) and Outreach.
organization which is a partnership of infectious diseases and public health
specialists. The overall objective of the IDI is to strengthen health systems
with strong emphasis on Infectious Diseases, through Research and Capacity
Development. IDI has five operational areas through which it works to achieve
its mission: Prevention, Care and Treatment; Training, Research and Laboratory
services (provided through a partnership with the Makerere University – John
Hopkins University Core Lab) and Outreach.
About USAID MAPD Program:
The Malaria Action Program for Districts (MAPD) is a five-year project
funded by U.S Agency for International Development (USAID)/PMI. The project
aims to prevent and control Malaria illnesses and deaths in order to minimize
the social-economic effects of the disease among the overall population of
Uganda especially in children under-5 years of age.
funded by U.S Agency for International Development (USAID)/PMI. The project
aims to prevent and control Malaria illnesses and deaths in order to minimize
the social-economic effects of the disease among the overall population of
Uganda especially in children under-5 years of age.
Key Duties and Responsibilities:
·
The Administrative Assistant will perform
general project administrative duties at IDI such as filing, faxing, and
copying, typing and binding documents;
The Administrative Assistant will perform
general project administrative duties at IDI such as filing, faxing, and
copying, typing and binding documents;
·
Take meeting minutes, type them and distribute
them and perform minor data entry as and when required. He/she will upload
and/or distribute project management documents;
Take meeting minutes, type them and distribute
them and perform minor data entry as and when required. He/she will upload
and/or distribute project management documents;
·
Ensures adequate communication of finer details
to selected activity implementers and other beneficiaries;
Ensures adequate communication of finer details
to selected activity implementers and other beneficiaries;
·
Receives and archives documents related to MAPD
activities;
Receives and archives documents related to MAPD
activities;
·
Distribution of schedules and necessary training
materials to trainers, trainees and other stakeholders;
Distribution of schedules and necessary training
materials to trainers, trainees and other stakeholders;
·
Follows-up to ensure resources required for
activity implementation are in place;
Follows-up to ensure resources required for
activity implementation are in place;
·
Participates in preparation of payments to
trainers and trainees as directed;
Participates in preparation of payments to
trainers and trainees as directed;
·
Periodically communicate with MAPD alumni on
issues of continuing medical education;
Periodically communicate with MAPD alumni on
issues of continuing medical education;
·
Actively participates in report writing;
Actively participates in report writing;
·
Arrange for mailing and courier services, manage
project calendars (creating meeting, lunches, etc.);
Arrange for mailing and courier services, manage
project calendars (creating meeting, lunches, etc.);
·
Update project contact lists and organization
chart updates and assist with document control;
Update project contact lists and organization
chart updates and assist with document control;
·
Provide general administrative and secretarial
support to program staff, and to program consultants as appropriate;
Provide general administrative and secretarial
support to program staff, and to program consultants as appropriate;
·
Compose written communication related to the
project; oversee distribution of messages, letters, and other written
materials, as requested, to program partners;
Compose written communication related to the
project; oversee distribution of messages, letters, and other written
materials, as requested, to program partners;
·
Schedule all program meetings; attend and take
minutes as appropriate;
Schedule all program meetings; attend and take
minutes as appropriate;
·
Develop a database of contact information;
maintain distribution lists for various kinds of program communication;
Develop a database of contact information;
maintain distribution lists for various kinds of program communication;
·
Establish and maintain a manual and electronic
filing/record-keeping system for easy storage and retrieval of documents,
reports and correspondence related to the project;
Establish and maintain a manual and electronic
filing/record-keeping system for easy storage and retrieval of documents,
reports and correspondence related to the project;
·
Ensure that office supplies and equipment are
maintained; and
Ensure that office supplies and equipment are
maintained; and
·
Perform any other responsibilities as assigned.
Perform any other responsibilities as assigned.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID MAPD Administrative
Assistant career opportunity should hold a Bachelor’s degree in a relevant
field;
The applicants for the USAID MAPD Administrative
Assistant career opportunity should hold a Bachelor’s degree in a relevant
field;
·
One year of relevant work experience;
One year of relevant work experience;
·
Previous experience in handling logistics for a
facility-based training for health workers is a must;
Previous experience in handling logistics for a
facility-based training for health workers is a must;
·
Prior exposure and experience in entering data
related to training in an electronic data bases such as Management Information
System for Training (MIST) and T3.NET is a must;
Prior exposure and experience in entering data
related to training in an electronic data bases such as Management Information
System for Training (MIST) and T3.NET is a must;
·
Exceptional secretarial skills, including
advanced abilities in word-processing, spreadsheets, filing, and general
computer use; knowledge of MS Excel, Word and other common software programs is
essential;
Exceptional secretarial skills, including
advanced abilities in word-processing, spreadsheets, filing, and general
computer use; knowledge of MS Excel, Word and other common software programs is
essential;
·
Excellent communication and interpersonal
skills; strong writing skills are essential;
Excellent communication and interpersonal
skills; strong writing skills are essential;
·
Capability to perform difficult typing/word
processing duties; knowledge of written communication formats and composition
of such communications is crucial;
Capability to perform difficult typing/word
processing duties; knowledge of written communication formats and composition
of such communications is crucial;
·
Knowledge of general office practices and procedures
particularly in filing, gathering and compiling information;
Knowledge of general office practices and procedures
particularly in filing, gathering and compiling information;
·
Proven ability to work independently and with
minimal supervision;
Proven ability to work independently and with
minimal supervision;
·
Good team player
Good team player
How to Apply:
All suitably qualified and interested candidates are encouraged to hand
deliver their application letters with detailed CVs, naming at least two
professional referees, to:
deliver their application letters with detailed CVs, naming at least two
professional referees, to:
The Manager, Human Resources,
Infectious Diseases Institute,
P. O. Box 22418, Kampala. Uganda
Email to: hr@idi.co.ug
Deadline: Tuesday, 8th November
2016.
2016.
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline
Related Jobs
UN Jobs – Programme Management Officer – United Nations Regional Service Centre Entebbe (RSCE)
5 min read
Job Title: Programme Management Officer Organisation: United Nations Regional Service…
UN Jobs – Consultant to support the development of National Community Health Strategy (NCHS) Implementation Guideline Training Manuals – United Nations Children’s Fund (UNICEF)
8 min read
Job Title: Consultant to support the development of National Community…
Several UN Evaluation Specialist UN Job |Opportunities – Food and Agriculture Organization of the United Nations (FAO)Jobs
3 min read
Job Title: Evaluation Specialist (Several UN Jobs) Organisation: Food and Agriculture…
Fresher Diploma Jobs – Cashier – Sales Factory Outlet – Mukwano Industries Uganda Limited
2 min read
Job Title: Cashier – Sales Factory Outlet (Fresher Diploma Jobs)…
Medical Officer NGO Jobs – Medical Research Council (MRC UK) /UVRI and LSHTM Uganda Research Unit
6 min read
Job Title: Medical Officer Organisation: Medical Research Council (MRC UK) /UVRI…