Country Program Director Employment Opportunity - African Initiatives for Relief and Development (AIRD)

Organisation: African Initiatives for Relief and Development (AIRD)
Funding Source: United Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala, Uganda

About US:
African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR, the UN refugee agency.

Job Summary: The Country Program Director will take overall responsibility for the strategic leadership and direction of the Programme to achieve the organizational vision, mission and objectives. The incumbent represents AIRD with government, Local and international NGOs. He/she will take a leading role in developing, overseeing implementation, reviewing and monitoring of the operation strategy. The CPD is responsible for developing new programming initiatives, new partnerships and maintaining existing partnerships and actively lead key phases of ongoing programs including phase out.

Key Duties and Responsibilities: 
·         Represents AIRD in country and oversees all AIRD operations in the country
·         Represent AIRD in all meetings with relevant partners in consultation with the Country Management Team (CMT) and/or the CEO
·         Ensures that a strong and functional participatory management system is in place.
·         Ensure the full and proper implementation of AIRDs 7 SOPs
·         Work closely with CEO and IPM to implement strategic plan including but not limited to the diversification of partners and sectors
·         Takes all necessary measures to motivate staffs and build strong team spirit atall levels
·         Manages and supervises directly the works of the CMT including the Finance and Administration Manager along with Operations Manager and train all AIRD staff on the code of conduct
·         Prepares project proposals and budgets with CMT for the entire operations and upon approval by the CEO, negotiate with the relevant financing partners
·         Build and maintain good relationships with all partners and potential donors in the area of operation
·         Develop proposals to different donors and financiers to acquire additional projects within and out of the country of operations in consultation with and approval by the CEO
·         Ensure all operations reports are submitted to the relevant donors/financiers in time and in line with the sub agreements signed
·         Manage all project activities and be the main contact point for the donor and the field staff
·         Ensure project activities comply with the policies and regulations of the donor organization
·         Responsible for overseeing the development and execution of project deliverables, lead project planning, budgeting, action plans and monitoring processes
·         Responsible for submitting activity reports, meeting minutes and financial reports on regular basis to the donor
·         Oversee the preparation and submission of annual activity-based project budgets as well as monthly and quarterly financial reports and sending of new funding requests
·         Lead and motivate the project team and monitor project activities and project expenditure and coordinate work with consultants and volunteers in the project
·         Ensures close collaboration and coordination with cooperating partners to guarantee smooth implementation of activities and achievement of results as specified in grant agreements
·         Employs resourcefulness in project design, implementation and monitoring. Trouble shoots project problems. Identifies and implements creative solutions
Administrative Duties:
·         Ensuring that standard procedures are maintained in accordance with the project regulations, the staff contracts and the labour law of the country
·         Supervising the work of the different sector heads via the Operations and Admin/Finance Managers
·         Ensuring that the necessary national manpower, in line with the allocated budgets and in consultation with the CMT, is placed in time
·         Ensuring that all national staffs are issued timely with letters of appointments, contracts, job descriptions & ID cards
·         Approving In consultation with the CMT and Sub-Office Managers, leave applications for expats
·         Ensuring that staff performance evaluations are conducted annually before end of December each year
·         Ensuring all staff salaries and benefits are cleared in time
Finance & Program Duties:
·         Ensuring that the CEO has timely & accurate information regarding the budget utilizations and balances of the project
·         Ensuring that regular financial reports are submitted to UNHCR after an endorsement by the CEO and as per the UNHCR regulations
·         Responsible for monitoring the operations cash flow and the budget utilization
·         Ensuring Staff salaries and all other staff taxes are paid in accordance with the countries labor law (i.e. Uganda NSSF, PAYE), Group Accident insurance, medical insurance and security etc are paid timely and in accordance to the provisions of the budgets and the contracts
·         Ensuring all financial payments are as stipulated in the project documents
·         Approve financial documents before payment to a limit of 40,000 USD or equivalent per payment or seek the approval of the CEO if more
·         Ensure that internal audits are carried out regularly are confirm that external audit requirements are fulfilled at all times
·         Counter checking are verifying Bank reconciliations every month.
·         Ensure that the trial balances for both local and foreign currencies are made every month
·         Preparation of Project work plans and follow up executions in the field in coordination with the CMT
·         Coordinate and lead preparation of project documents and budgets and negotiations with funding organizations upon approval by the CEO
·         Preparing and analyzing Project Proposals and consulting the CEO with recommendations.
·         Ensure that routine and extraordinary Reports are prepared and submitted intime to the AIRD Head Office & UNHCR as required
·         Participation in preparation of Country Operations Plans
·         Work in close cooperation with CMT, ensuring expenditures are for the intended purposes in the project documents only and are within the allocated budgets
Control of the program:
·         Write reports on the program for management and for funders
·         Communicate with funders as outlined in funding agreements
·         Ensure that the program operate within the approved budget
·         Regularly monitor and approve all budgeted program expenditures
·         Monitor cash flow projections and report actual cash flow and variance to the CEO on a regular basis (monthly/bimonthly)
·         Manage all project funds according to established accounting policies and procedures
·         Ensure that all financial records for the program are up to date
·         Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements
·         Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
·         Regularly monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework
·         Report evaluation findings to the CEO and recommend changes to enhance the program, as appropriate

Qualifications, Skills and Experience: 
·         The ideal candidate must hold a University degree in a related subject
·         At least three to five years’ experience in a related field
·         Broad knowledge of project management, client/groups related to the program’s needs
·         Demonstrate ability to work with multiple partners and collaborate on projects together
·         Proficiency in the use of computers for: Word, power point other reporting tools, Simple accounting (packages knowledge asset), Databases, Spreadsheets, E-mail, and Internet
·         Proficiency to use MS Office suite of applications and other IT systems
·         Significant experience in promoting strategic planning
·         Ability to write clearly articulate proposals, reports, and correspondence
·         Excellent analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
·         Previous exposure and experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
·         Broad knowledge and understanding of program management
·         Knowledge of donor groups and/or issues related to the program area
·         Conversant in English and French (written and spoken)

Personal Competencies:
·         Behave Ethically: Understand ethical behavior and practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
·         Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
·         Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
·         Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
·         Focus on Donor Needs: Anticipate, understand, and respond to the needs of internal and external donors to meet or exceed their expectations within the organizational parameters
·         Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
·         Lead: Positively influence others to achieve results that are in the best interest of the organization
·         Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
·         Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
·         Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results
·         Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
·         Willingness to travel as necessary, work the required schedule, work at different locations as required

How to Apply: 
All suitably qualified and interested candidates must send an application letter stating qualifications and experience, and their suitability for the position, together with latest updated C.V. by email to

Deadline: 21st November, 2016

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