14 November 2016

3 No Experience Administrative Assistant Job Careers - Parliamentary Commission

Organisation: Parliamentary Commission
Duty Station: Kampala, Uganda
Reports to: Senior Administrative Assistant

About US:
The Parliamentary Commission of Uganda serves the following functions;
·         Appoint, promote and exercise disciplinary control over persons holding public office in Parliament;
·         Review the terms and conditions of service, standing orders, training and qualifications of persons holding office in Parliament;
·         Provide a Parliamentary reporting service;
·         Provide such other staff and facilities as are required to ensure efficient functioning of the Parliament;
·         To cause to be prepared in each financial year, estimates of revenue and expenditure for the next financial year; and
·         Make recommendations to Parliament, or with the approval of Parliament, determine the allowances payable and privileges available to the Speaker and Members of Parliament.

Job Summary: The Administrative Assistant will provide effective and efficient administrative support to the office of deployment

Key Duties and Responsibilities: 
·         Provide administrative services in the office deployed
·         The jobholder will manage records and file documents, reports and official correspondences in line with prescribed records management procedures and practices
·         Courteously attend to visitors to the office and manage all enquiries
·         Carry out administrative duties, such as drafting and typing/ processing correspondences and other office specific documents
·         Plan for, budget, manage and account for office sundries, supplies and logistics
·         The incumbent will organize and take minutes in meetings
·         Effectively and efficiently maintain diary entries
·         Perform any other duties that may be assigned from time to time

Qualifications, Skills and Experience: 
·         The applicants should hold Honours Bachelor’s Degrees in Secretarial Studies, or Office and Information Management from recognized Universities/Institutions
·         Good typing and word processing and computer skills
·         Good office practice skills and tact
·         Excellent written and verbal communication skills
·         Excellent customer care and client relations skills
·         Good interpersonal and networking skills
·         Age: 21 years and above

How to Apply:
All suitably qualified Ugandans are encouraged to send updated Curriculum Vitae (CV) stating two referees; and certified copies of their academic certificates and transcripts. The applications should be addressed to the Secretary, Parliamentary Commission and posted to P.O. Box 7178 Kampala; or hand delivered to the Parliamentary Registry - Parliament Buildings, Room 112, 1st Floor, South Wing; Parliament of Uganda.

Deadline: Friday 2nd December, 2016 by 5:00pm

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