PEPFAR SKY Project Administration/Operations Officer NGO Jobs – Mercy Corps

Job Title:         Administration/Operations Officer    
Organization: Mercy Corps
Project Name: PEPFAR Safe
Work, Life Skills and Market Connections to Decrease HIV Risk for Young Women
(SKY) Project
Duty Station: Gulu, Lira,
Oyam, Uganda
About US:
Mercy Corps is an International non-profit organization that has been
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong,
Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as
well as other private donations.
About PEPFAR SKY Program:
Mercy Corps received funding for a two-year PEPFAR DREAMS program,
Cultivating Safe Work, Life Skills and Market Connections to Decrease HIV Risk
for Young Women (SKY) seeking to address the growing rate of HIV/AIDS among
young women (ages 19 -24) who engage in transactional sex in the Gulu, Lira and
Oyam Districts. SKY will reduce 4,500 young women’s reliance on transactional
sex by providing them the skills, confidence and connections needed to achieve
steady employment.
Job Summary: The
Administration/Operations Officer will be responsible for providing oversight
to the management of human resources and administrative support for Mercy Corps
programming; Assist in the achievement of MC program objectives with the
facilitation of recruitment, orientation, management of staff database, office
supply, staff travel and accommodation, and general administration issues.
Key Duties and
The incumbent will facilitate the smooth flowing
of routine, administrative and operations work of the Mercy Corps office and
program support operations;
Understand all MC policies and program needs;
help facilitate trainings to all support staff to ensure the smooth,
uninterrupted implementation of all MC programs;
Enforce adherence to Mercy Corps administrative,
IT, HR and logistics procedures and staff policies by support staff;
Responsible for the smooth running of the
following office functions: Reception of visitors, photocopies and mail
services, telephones;
Manage the procurement functions for the MC
office (Gulu, Lira, Oyam – TBD);
The Administration/Operations Officer will
maintain and manage Petty Cash for the office;
Prepare duty roster for the cleaners, as well as
managing any security or driver staff; day to day supervision of property
management including cleaners and office maintenance. Ensure the office and
compound are clean and maintained at a routine schedule;
·Responsible for
maintaining supply of all admin documents and making them available for all MC
SKY staff in maintaining a central filing system;
Responsible for maintaining all administrative
notice boards – keeping them updated, clean and neat in appearance;
In charge of maintaining contact sheet for SKY –
ensuring all contact details are updated and distributed to MC staff and other
MC Offices;
In charge of maintaining office supply records
and ensuring that stock records are properly maintained and updated;
Offer support in the collection of monthly
timesheets for processing of payroll;
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission;
Perform any other duties as assigned.
Qualifications, Skills and
The ideal candidate for the Mercy Corps Administration/Operations
Officer job opportunity should a Bachelor’s degree in preferably Human
Resource, Social Work, Public Administration, Education, or other related
At least three years’ experience with office
administration including HR, Procurement, and IT;
Demonstrated excellence in human resource
management, particularly in a multi-cultural environment, including staff
training, motivation, and discipline;
Good writing and communications skills;
Excellent negotiation, representation, skills
and the ability to work comfortably with an ethnically diverse staff;
Keen attention to detail, ability to follow
procedures, meet deadlines and work independently and cooperatively with team
Strong ability to innovatively solve problems;
Good computer skills are required, must be an
independent thinker and have strong organizational skills;
Good team player, with good communication and
diplomatic skills.
Excellent analytical and information management
Excellent organizational skills and ability to
work under stress.
Highly flexible and creative in planning and
problem solving.
Attention to detail, ability to follow
procedures and meet deadlines and work independently and cooperatively with
team members.
Skill in maintaining professional internal and
external relationships.
Maintain confidentiality of sensitive
information both for the staff and the organization.
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates
to addressed to the Senior HR and Legal Manager,
Kampala Head Office on 4th Floor Embassy Plaza, Plot 1188-1190 Ggaba Road.
Deadline: 17th
October, 2016
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