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Finance Officer SKY Project Jobs – Mercy Corps
Job Title: Finance Officer
Organization: Mercy Corps
Project Name: PEPFAR Safe
Work, Life Skills and Market Connections to Decrease HIV Risk for Young Women
(SKY) Project
Work, Life Skills and Market Connections to Decrease HIV Risk for Young Women
(SKY) Project
Duty Station: Gulu, Lira,
Oyam, Uganda
Oyam, Uganda
About US:
Mercy Corps is an International non-profit organization that has been
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong,
Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as
well as other private donations.
operating in Uganda since 2006 and works to catalyze change makers within the
Ugandan private sector, civil society and government to create economically
dynamic, healthy and secure communities. Our works focus on building resilience
and enable economic growth, improve opportunities to attain better health and
nutrition, and improved governance and conflict management. We implement
programs in the northern districts of Pader, Kitgum, Agago, Lamwo, Kaabong,
Abim and Kotido with funding from USAID, USDA, Walmart Foundation, SDC, DFID as
well as other private donations.
About PEPFAR SKY Program:
Mercy Corps received funding for a two-year PEPFAR DREAMS program,
Cultivating Safe Work, Life Skills and Market Connections to Decrease HIV Risk
for Young Women (SKY) seeking to address the growing rate of HIV/AIDS among
young women (ages 19 -24) who engage in transactional sex in the Gulu, Lira and
Oyam Districts. SKY will reduce 4,500 young women’s reliance on transactional
sex by providing them the skills, confidence and connections needed to achieve
steady employment.
Cultivating Safe Work, Life Skills and Market Connections to Decrease HIV Risk
for Young Women (SKY) seeking to address the growing rate of HIV/AIDS among
young women (ages 19 -24) who engage in transactional sex in the Gulu, Lira and
Oyam Districts. SKY will reduce 4,500 young women’s reliance on transactional
sex by providing them the skills, confidence and connections needed to achieve
steady employment.
Job Summary: The Finance
Officer is responsible for assigned field office finances, compliance, budget
monitoring, reporting, resources management, coordination with others, etc. The
incumbent is also tasked with the updating and tracking all assets and finance
files. He/she ensures segregation of duties; procedures are respected as per MC
policies.
Officer is responsible for assigned field office finances, compliance, budget
monitoring, reporting, resources management, coordination with others, etc. The
incumbent is also tasked with the updating and tracking all assets and finance
files. He/she ensures segregation of duties; procedures are respected as per MC
policies.
Key Duties and
Responsibilities:
Responsibilities:
·
The incumbent will comply with all Mercy Corps
policies, procedures, and documentation requirements;
The incumbent will comply with all Mercy Corps
policies, procedures, and documentation requirements;
·
The jobholder will implement and ensure all
Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are
implemented;
The jobholder will implement and ensure all
Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are
implemented;
·
Ensure all respective donors and local Gov’t
rules and regulations are respected;
Ensure all respective donors and local Gov’t
rules and regulations are respected;
·
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice;
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice;
·
Responsible for monitoring costs as per the
available grant and budget details and monthly budgets vs actual reports;
Responsible for monitoring costs as per the
available grant and budget details and monthly budgets vs actual reports;
·
Provide on-going orientation, training and
support to SKY program activities;
Provide on-going orientation, training and
support to SKY program activities;
·
Keenly review and track all grants/budget
purchases and contracts and other commitments for the office;
Keenly review and track all grants/budget
purchases and contracts and other commitments for the office;
·
Provide financial review for all advances,
purchase requests, quotation analysis, purchase orders, expense report, payment
requests and others within his/her limit;
Provide financial review for all advances,
purchase requests, quotation analysis, purchase orders, expense report, payment
requests and others within his/her limit;
·
Code all expenditures following the standard
chart of accounts, coded budget and record to the accounting software or
recording system and send to main office for review and posting every week;
Code all expenditures following the standard
chart of accounts, coded budget and record to the accounting software or
recording system and send to main office for review and posting every week;
·
Match invoices with GRN and other required
documents;
Match invoices with GRN and other required
documents;
·
Prepare weekly and monthly cash requirement for
the office, send to main office and make sure sufficient cash is available for
the office;
Prepare weekly and monthly cash requirement for
the office, send to main office and make sure sufficient cash is available for
the office;
·
Manage cash and bank payments, record them and
reconcile with bank statements and cash counts;
Manage cash and bank payments, record them and
reconcile with bank statements and cash counts;
·
The incumbent will make surprise, weekly and
monthly cash counts and document them as per the current MC policy;
The incumbent will make surprise, weekly and
monthly cash counts and document them as per the current MC policy;
·
Reconcile bank balances with bank statement, all
advances and send to main office with month end transactions and report;
Reconcile bank balances with bank statement, all
advances and send to main office with month end transactions and report;
·
Ensure all field level income taxes, withholding
taxes, VAT and other taxes are withheld and paid accordingly;
Ensure all field level income taxes, withholding
taxes, VAT and other taxes are withheld and paid accordingly;
·
Actively participate in preparation of operating
and grant budgets;
Actively participate in preparation of operating
and grant budgets;
·
Make frequent site visits and work with the program
team for physical check and to ensure payments are being made accordingly and
procurements are properly made whenever necessary;
Make frequent site visits and work with the program
team for physical check and to ensure payments are being made accordingly and
procurements are properly made whenever necessary;
·
Maintain all donor files and ensure they are
well labeled, fully updated with all contracts, submitted reports, governing
clauses and all other relevant documents;
Maintain all donor files and ensure they are
well labeled, fully updated with all contracts, submitted reports, governing
clauses and all other relevant documents;
·
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time;
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time;
·
Carry himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission;
Carry himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission;
·
Perform any other tasks to be assigned by the
supervisor.
Perform any other tasks to be assigned by the
supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Mercy Corps Finance
Officer job opportunity should a Bachelor’s degree or equivalent in accounting
or finance is required.
The ideal candidate for the Mercy Corps Finance
Officer job opportunity should a Bachelor’s degree or equivalent in accounting
or finance is required.
·
At least four years’ experience in grants and
financial management and accounting.
At least four years’ experience in grants and
financial management and accounting.
·
A minimum of three years international NGO/PVO
experience is preferred.
A minimum of three years international NGO/PVO
experience is preferred.
·
Broad knowledge and understanding of USG rules
and regulations is required.
Broad knowledge and understanding of USG rules
and regulations is required.
·
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
·
Previous experience and skill with financial
reports preparation and presentation and proven ability to translate technical
financial data into informative reports.
Previous experience and skill with financial
reports preparation and presentation and proven ability to translate technical
financial data into informative reports.
·
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
·
Prior management experience and strong
organizational skills preferred.
Prior management experience and strong
organizational skills preferred.
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willingness to travel regularly to Mercy Corps
and sub grantees field offices and project sites.
Willingness to travel regularly to Mercy Corps
and sub grantees field offices and project sites.
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
Deadline: 17th
October, 2016
October, 2016
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