Job Title: Programme Support Officer
Organisation: Concern
Worldwide
Worldwide
Duty Station: Kampala,
Uganda
Uganda
Salary: €9556
Reference: KK/UG/PSO
About US:
Concern Worldwide is an international non-governmental, humanitarian
organisation dedicated to the reduction of suffering and working towards the
ultimate elimination of extreme poverty in the world’s poorest countries. Our
mission is to help people living in extreme poverty achieve major improvements
in their lives which last and spread without on-going support from Concern.
organisation dedicated to the reduction of suffering and working towards the
ultimate elimination of extreme poverty in the world’s poorest countries. Our
mission is to help people living in extreme poverty achieve major improvements
in their lives which last and spread without on-going support from Concern.
Job Summary: The Programme
Support Officer will support the programme primarily in the following areas:
report writing, learning paper, supporting effective M&E systems and
M&E activities in the programmes, write-ups of case studies and other
relevant documentation for internal and external communications, supporting
advocacy initiatives, knowledge management through overseeing electronic and
hardcopy filing and archiving.
Support Officer will support the programme primarily in the following areas:
report writing, learning paper, supporting effective M&E systems and
M&E activities in the programmes, write-ups of case studies and other
relevant documentation for internal and external communications, supporting
advocacy initiatives, knowledge management through overseeing electronic and
hardcopy filing and archiving.
Key Duties and Responsibilities:
Reporting & Documentation:
·
Update and oversee the Uganda Annual Reporting
Template which includes HQ reports (annual, monthly, HAP); Donor reports and
Government of Uganda reports (annual returns and district reports)
Update and oversee the Uganda Annual Reporting
Template which includes HQ reports (annual, monthly, HAP); Donor reports and
Government of Uganda reports (annual returns and district reports)
·
Work on various donor reports ensuring timely
submission of good quality reports
Work on various donor reports ensuring timely
submission of good quality reports
·
Work in close collaboration with PD and
programmes personnel identify case studies that tell the story of our
programmes and document in various media – written case studies, video,
photographs and in formats appropriate to various audiences. e.g. donors, HQ
education, intranet and publicity, advocacy targets etc
Work in close collaboration with PD and
programmes personnel identify case studies that tell the story of our
programmes and document in various media – written case studies, video,
photographs and in formats appropriate to various audiences. e.g. donors, HQ
education, intranet and publicity, advocacy targets etc
·
Edit the annual report for circulation to peer
organisations, government etc
Edit the annual report for circulation to peer
organisations, government etc
·
Provide support on reporting, documentation as
requested by the PD and CD
Provide support on reporting, documentation as
requested by the PD and CD
Monitoring and Evaluation:
·
Support the PD in ensuring that Concern Uganda
has an effective monitoring and evaluation system in line with Concern
Worldwide policies and donor requirements.
Support the PD in ensuring that Concern Uganda
has an effective monitoring and evaluation system in line with Concern
Worldwide policies and donor requirements.
·
Support PMs in developing M&E plans for
their programmes and supporting them in M&E activities.
Support PMs in developing M&E plans for
their programmes and supporting them in M&E activities.
·
Concern Uganda uses Digital Data Gathering
Devices for surveys and information collection purposes. The PSO will have a
key role in supporting programme teams in the use of data gathering devices and
analysis of information.
Concern Uganda uses Digital Data Gathering
Devices for surveys and information collection purposes. The PSO will have a
key role in supporting programme teams in the use of data gathering devices and
analysis of information.
·
Offer support in strengthening M&E through
training staff in participatory monitoring tools and supporting monitoring
events.
Offer support in strengthening M&E through
training staff in participatory monitoring tools and supporting monitoring
events.
·
Support Programmes’ staff in the compilation
& analysis of information for M&E and learning purposes
Support Programmes’ staff in the compilation
& analysis of information for M&E and learning purposes
·
Assist PMs in reviewing partners M&E
practices and building partners M&E capacity as appropriate
Assist PMs in reviewing partners M&E
practices and building partners M&E capacity as appropriate
Advocacy Support:
·
Assist the programmes team in developing and
rolling out the advocacy strategy for Concern Uganda.
Assist the programmes team in developing and
rolling out the advocacy strategy for Concern Uganda.
·
In charge of the preparation of information and
analysis to support advocacy initiatives
In charge of the preparation of information and
analysis to support advocacy initiatives
·
Assist in communications relating to advocacy
initiatives.
Assist in communications relating to advocacy
initiatives.
Knowledge Management & Archiving:
·
Review and update the filing MAPon Kampala
Programmes Folder and administer Shared Programmes Folder
Review and update the filing MAPon Kampala
Programmes Folder and administer Shared Programmes Folder
·
Administer the Filing of core documents (hard
and soft)
Administer the Filing of core documents (hard
and soft)
·
Support managers establish filing systems in
each programme location
Support managers establish filing systems in
each programme location
·
Using CWW archiving guidelines lead on document
archiving and disposal in collaboration with the Internal Auditor Uganda
Using CWW archiving guidelines lead on document
archiving and disposal in collaboration with the Internal Auditor Uganda
·
Work in liaison with the Desk Officer Dublin to
ensure the Uganda country site is up to date
Work in liaison with the Desk Officer Dublin to
ensure the Uganda country site is up to date
Management Support:
·
Assist in the roll-out of Concern Uganda
programmes operational management procedures which include annual Detailed
Implementation Plans (DIPs), programme quarterly reviews, procurement plans,
monthly report templates etc.
Assist in the roll-out of Concern Uganda
programmes operational management procedures which include annual Detailed
Implementation Plans (DIPs), programme quarterly reviews, procurement plans,
monthly report templates etc.
·
Participate in country programmes meeting and
assist in minute taking, writing up of annual country programme plan etc.
Participate in country programmes meeting and
assist in minute taking, writing up of annual country programme plan etc.
Other: Undertake other related duties as may reasonably be
assigned by the Country Director
assigned by the Country Director
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold third level
qualification in Development Studies or a related Social Sciences field
The ideal candidate should hold third level
qualification in Development Studies or a related Social Sciences field
·
Excellent analytical skills
Excellent analytical skills
·
Good English writing skills with the ability to
write reports and communication pieces to international donor standards.
Good English writing skills with the ability to
write reports and communication pieces to international donor standards.
·
Excellent IT skills with qualification or high
level of competence in computer applications in MS Office.
Excellent IT skills with qualification or high
level of competence in computer applications in MS Office.
·
Previous experience in working with data for
analysis and communication purposes.
Previous experience in working with data for
analysis and communication purposes.
·
Prior experience working in a similar role is
desired
Prior experience working in a similar role is
desired
·
Previous exposure and experience in
communicating to a wide audience using a range of media is an added advantage
Previous exposure and experience in
communicating to a wide audience using a range of media is an added advantage
·
Self-motivated, highly organised and proactive.
Self-motivated, highly organised and proactive.
·
Cross cultural awareness and sensitivity.
Cross cultural awareness and sensitivity.
·
Empathy with Concern’s goals and a commitment to
capacity building, protection and participation.
Empathy with Concern’s goals and a commitment to
capacity building, protection and participation.
·
Good monitoring and evaluation skills.
Good monitoring and evaluation skills.
·
Ability to work on own initiative and as part of
a team.
Ability to work on own initiative and as part of
a team.
·
Flexible and adaptable to a changing
environment.
Flexible and adaptable to a changing
environment.
·
Ability to work under pressure often to strict
deadlines.
Ability to work under pressure often to strict
deadlines.
·
Patience and a good sense of humour
Patience and a good sense of humour
·
Willingness and ability to spend at least 50% of
time in field locations primarily Karamoja.
Willingness and ability to spend at least 50% of
time in field locations primarily Karamoja.
How to Apply:
All suitably qualified and interested candidates should send their
applications online by clicking on the link below.
applications online by clicking on the link below.
Deadline: 16th November 2016
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