Project Coordinator NGO Careers – Plan International

Job Title:       Project Coordinator
Organization: Plan
Duty Station: Uganda
Reports to: Emergency
Response Manager
About US:
Plan International was founded over 75 years ago and is one of the
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
Job Summary: The Project
Coordinator will lead and manage the SIDA Rapid Response Mechanism (RRM)
project team and associated emergency programmes in Adjumani Office. The
Project Coordinator will provide day-to-day supervision, guidance and on the
job training for staff and NGO partners. 
The Project Coordinator will work closely with the project team and
other project stakeholders (local government, NGO partners and communities).
The incumbent will also ensure that the project activities are implemented in a
timely and efficient manner to ensure access to protection and WASH services
for 4,500 girls, boys and 1,500 adult community members in the targeted two (2)
newly established refugee settlements and host communities in Maaji III and
Pagirinya in Adjumani district. The Project Coordinator is responsible for the
quality and effectiveness of the SIDA RRM project. He/she is the leader of the
project team, responsible and accountable for developing, coordinating and
managing project activities.  The
coordinator is responsible for ensuring the development and delivery of project
response plan.
Key Duties and
Assessment, Programme Design and Planning:
  • Work in close association with the ERM and
    the ERT, executes emergency assessments and an Integrated Emergency
    Response Plan and exit strategies developed and implemented.
  • Keeps Emergency Response Manager and the
    Disaster Response Manager informed about progress on assessment, emergency
    response plan, project plans and implementation, progress reports, and
    other significant developments.
  • Coordinates the development of all project
    implementation plans and budgets within the framework of the Emergency
    Response Plan.
  • Supports project design and proposal
    preparations for institutional and public funding.
Emergency Project Management and Implementation:
  • Ensure overall supervision of Child
    Friendly Spaces activities implemented directly.  The Coordinator will hold regular
    meetings with CFS supervisors to ensure quality programmes are implemented
    and will receive regular reports and updates on the psychosocial and
    recreational activities run in the CFS, ensuring that quality monitoring
    systems are effectively in place. Initiate and oversee recruitment of
    child protection staff, including volunteers.
  • Offers support and direction to ensure an
    integrated approach between Plan International Uganda and partner
  • Works collaborates with the Child
    Protection Technical Lead and support the development of a capacity
    building strategy to be rolled out by SC across Greece. This will include:
    identify priority training needs, 
    and facilitate training for staff, volunteers, partner NGOs,
    relevant authorities, including police, coast guard, first reception
    center staff
  • Maintains ongoing surveillance of the
    developing humanitarian emergency situation and adjust activities
  • Regularly monitors, reports and acquits
    emergency activities in accordance with Plan International’s humanitarian
    accountability framework, relevant SPHERE standards, and essential
    environmental mitigation measures.
  • Implements different sectoral activities
    in a coordinated and cohesive manner.
  • Carries out emergency activities in
    accordance with the Sphere Minimum Standards and Humanitarian Charter in
    disaster response.
  • Ensures that all personnel understand and
    carry out their duties in accordance with humanitarian principles, core
    values, the Code of Conduct and SPHERE
 Project Management and
  • Builds and maintains constructive working
    relationships with other NGOs, UN agencies, OPM and other principle
  • Creates the conditions to ensure effective
    teamwork and morale.
  • Promotes a productive work environment
    with zero tolerance for verbal or physical conduct, or discrimination
    against other persons on the grounds of race, colour, sex or creed i.e.
    the Red Cross and NGO Code of Conduct.
  • Advises and contributes in the decision
    processes of the country management team with regard to all issues on the
    emergency response.
  • Oversees and ensures effective budget
    management through close monitoring and reporting on financial
Human Resources:
  • Makes sure all the project personnel
    understand and carry out their duties in accordance with humanitarian
    principles, Plan values, the Red Cross Code of Conduct and SPHERE.
  • Assesses, identifies, describes and
    communicates human resources implications for the team and Plan
    International Uganda for both existing and anticipated emergency response.
  • Regularly monitors ongoing human resources
    issues and make recommendations and adjustments accordingly.
  • Briefs and informs team members on the
    activities, progress and changes where possible.
Public Relations / Information / Media / Representation:
  • Recognises and respects the dignity of
    disaster victims when sharing any information or conducting publicity and
    fundraising activities.
  • Builds and maintain positive working
    relationships with other institutions involved in the project. This should
    include regular contract to ensure they are fully and appropriately
    involved in the Project. Plus any other aspect that requires local
    government understanding and support for effective project management.
  • Assists line management to meet all
    required reporting requirements both narrative and financial promptly.
  • Complies with Government of Uganda
    priorities and policies where these complement (are consistent with) with
    the Plan International’s Mission and Vision as well as with donor
    contractual obligations and the need to ensure project quality.
  • Facilitates and provides the opportunities
    for counterpart staff and agencies to be aware of and learn from the
    implementation of all aspects of the project.
  • Develops, maintains and strengthens
    relations with other agencies working in the same geographic or technical
  • Represents Plan International Uganda in
    all relevant fora as required.
Qualifications, Skills and
  • The applicant for the Plan International
    Project Coordinator job placement should preferably hold a university
    degree in Social Work, Human Rights Law, International Relations,
    Development Studies or similar, or equivalent field experience
  • At least three years of professional
    humanitarian experience.
  • Demonstrated empathy and positive attitude
    towards children ages 0-5, their caregivers, and other stakeholders;
  • Previous exposure and experience in
    community development or with NGO.
  • Significant management experience working
    in an emergency response contexts
  • Good team leader and team member skills,
    including the ability to be part of and organise, support, manage and
    develop a small team;
  • Prior experience of implementing and/or
    managing programmes for children 0-5;
  • Previous experience of managing projects,
    including project design, monitoring and evaluation (i.e. preparation of
    documents and reports for external dissemination).
  • Prior exposure and experience of and
    demonstrated ability to effectively network with a diverse range of
    organisations and government bodies
  • Excellent writing, facilitation, and
    organisational skills. Prior demonstrated results within the UN system or
    INGO is an asset. .
  • Fluency in written and spoken English
  • Strong drive for results and ensuring
    timely delivery of quality products.
  • Knowledge on Tackling Inequality and
  • Have practical field experience in the
    application of SPHERE standards
  • Ability to ride a motorcycle
  • Computer literacy i.e. good working
    knowledge of Microsoft office programmes, including MS Excel, MS Word and
    MS Power Point.
  • Proven skills in teamwork and networking.
  • Excellent communication skills (written
    and oral).
  • Excellent skills in documentation and
    report writing
  • Excellent negotiation and influencing
    skills in multi-cultural contexts
  • Ability to generate and interpret
    financial reports using excel
  • Fluent with the local language
    specifically Lugbara.
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
The Ag. Country Human Resources Manager,
Plan Uganda
Email to:
NB: Only short-listed
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th November 2016.
Deadline: 30th September,
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