Fresher Administration Assistant NGO Jobs – Malteser International

Job Title:     Administration Assistant
Organisation: Malteser
International
Duty Station: Uganda
About Us:
Malteser International is an international non-governmental aid agency
for humanitarian aid of the Sovereign Military Order of Malta, founded in 2005
by Malteser Germany (founded in 1953). The relief service has more than 50
years of experience in humanitarian relief and currently covers around 100
projects in about 20 countries in Africa, Asia and the Americas. Malteser
International has been working in Uganda since 1996, with projects in several
regions of the country. In Northern Uganda and more specifically in the West
Nile region, MI is active in the WASH sector in Rhino Camp for improving the
lives of both the host population as well as the refugee population.
Key Duties and
Responsibilities: 
·        
In charge of office management and ensuring
necessary supplies in close coordination with the logistician
·        
Oversee and administer contract management and
its filing relevant to the office management such as lease contracts,
maintenance contracts, phone lines, internet etc.
·        
Responsible for preparing cash books, monthly
closure, cash requests and other financial documentation as per Malteser
guidelines and donor standards in close collaboration with the Country Office
in Kampala
·        
All administration and correspondence related to
bank issues in Arua, including cash withdrawal and preparation of salary
payments to local staff
·        
In charge of compiling overviews concerning
project relevant dates and requirements (e.g reports, expenditures)
·        
Implement Malteser standards in the field of
procurement requests and procurement
·        
Preparing official correspondence in
coordination with the PM
Qualifications, Skills and
Experience: 
·        
The ideal candidate for the Administration
Assistant job must hold a University degree in (Public/Business)
Administration, social sciences or any other related field
·        
Preferably knowledge and experience in
development or emergency work
·        
At least one to three years of relevant working
experience
·        
Excellent interpersonal and teamwork skills,
working with different groups, partners and nationalities
·        
Strong initiative and self-motivated, with a
strong commitment to teamwork and humanitarian principle
·        
Flexible, enthusiastic and willing to learn from
others
·        
Ability to multitask and cope with competing
demands under tight deadlines
·        
Ability to cope with high workload and stress
and identify priority activities and assignments, and adjust priorities as
required
·        
Ability to establish and maintain good working
relationships in a multi-ethnic, multi-cultural and multi-disciplinary
environment
·        
Politeness and helpfulness in dealing with
visitors
·        
Fully computer literate (Microsoft Office) and
good working knowledge of ITC Technologies
·        
Fluency in English (written and spoken),
Kiswahili, German, French of advantage
How to Apply:
All candidates are strongly encouraged to submit their application CV,
letter of motivation, copies of diplomas and three professional references)
online at the link below.
Deadline: 7th
September 2016
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