Fresher Administration Assistant NGO Jobs - Malteser International

Job Title:     Administration Assistant
Organisation: Malteser International
Duty Station: Uganda

About Us:
Malteser International is an international non-governmental aid agency for humanitarian aid of the Sovereign Military Order of Malta, founded in 2005 by Malteser Germany (founded in 1953). The relief service has more than 50 years of experience in humanitarian relief and currently covers around 100 projects in about 20 countries in Africa, Asia and the Americas. Malteser International has been working in Uganda since 1996, with projects in several regions of the country. In Northern Uganda and more specifically in the West Nile region, MI is active in the WASH sector in Rhino Camp for improving the lives of both the host population as well as the refugee population.

Key Duties and Responsibilities: 
·         In charge of office management and ensuring necessary supplies in close coordination with the logistician
·         Oversee and administer contract management and its filing relevant to the office management such as lease contracts, maintenance contracts, phone lines, internet etc.
·         Responsible for preparing cash books, monthly closure, cash requests and other financial documentation as per Malteser guidelines and donor standards in close collaboration with the Country Office in Kampala
·         All administration and correspondence related to bank issues in Arua, including cash withdrawal and preparation of salary payments to local staff
·         In charge of compiling overviews concerning project relevant dates and requirements (e.g reports, expenditures)
·         Implement Malteser standards in the field of procurement requests and procurement
·         Preparing official correspondence in coordination with the PM

Qualifications, Skills and Experience: 
·         The ideal candidate for the Administration Assistant job must hold a University degree in (Public/Business) Administration, social sciences or any other related field
·         Preferably knowledge and experience in development or emergency work
·         At least one to three years of relevant working experience
·         Excellent interpersonal and teamwork skills, working with different groups, partners and nationalities
·         Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle
·         Flexible, enthusiastic and willing to learn from others
·         Ability to multitask and cope with competing demands under tight deadlines
·         Ability to cope with high workload and stress and identify priority activities and assignments, and adjust priorities as required
·         Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment
·         Politeness and helpfulness in dealing with visitors
·         Fully computer literate (Microsoft Office) and good working knowledge of ITC Technologies
·         Fluency in English (written and spoken), Kiswahili, German, French of advantage

How to Apply:
All candidates are strongly encouraged to submit their application CV, letter of motivation, copies of diplomas and three professional references) online at the link below.

Deadline: 7th September 2016

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